Professional Documents
Culture Documents
uk www.wordsworthcentre.org.uk
Hire Cost
Caretaking Surcharge This rate is applicable for both Statutory & Community rates and is a one-off fee per for sessions booked during the times shown below. Please contact us if you wish to make multiple bookings as a discount may be available. Monday to Friday before 8am and after 6pm 5.00 (3 if regular) Weekends 8.00 (6 if regular)
Caretaker Fee
*A regular hirer rate applies to any group or individual who is based in the community and hires the centre for more than six consecutive weeks in a single booking.
Other Charges (optional) Fee 5.00 (per block of paper used) 8.00 (per booking) 75p per person (unlimited servings)
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BOOKING FORM
1. Event Details Name of Hirer: Details of the Event: Hire start time: Hire finish time:
Sessional Hire costs (if hiring the centre regularly, please complete details per session) Number of Cost to be Total Hours Caretaker fee sessions per Cost per hour Additional Invoiced (per session if (per session week (if regular (see page 1) Charges (per week if regular hirer) see page 1) hirer) regular hirer)
3.
Layout/Equipment Required (If required. Please tick how you would like the room laid out and any equipment you require) Self-set-up: Cabaret/cafe: Projector:* Classroom: Horseshoe: Flipchart Paper:* Theatre: No chairs required: No of tables required Boardroom:
4.
Refreshments* No. of People Tea and coffee available for selfservice (cost is 75p per person) Unlimited access to hot water is included in above cost. Total Cost = 75p x no. of people
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6.
Acknowledgement of Terms & Conditions I hereby apply for the use of the rooms/facilities of the Wordsworth Centre as detailed above and agree to be responsible to Horfield Community Association for same in accordance with fees and Terms & Conditions applicable at the time of the event. Signature: Date:
7.
Payment/Purchase Order Payment now due: (Weekly cost for regular hirers) Payment type: Please tick
Cash*
Payable to:
Cheque
Please invoice**
*please note, payment can be made in cash by presenting payment at the time of use to the centre administrator and ensuring a receipt is provided. **If you wish to be invoiced, please make sure you provide a PO Number (if used). If a Regular Hirer, please state the frequency of invoicing you would prefer.
8.
Receipt of payment/purchase order (Signed on behalf of Horfield Community Association) Signature: Date: Administrator
9.
Office Use Only Payment received: Booking Reference: Refreshments Costs: Amount: Details updated in diary (initials): Total Room Hire Fees agreed (delete as appropriate): Standard/Community
Please send this form with any additional information and payment to: Wordsworth Centre Bookings, c/o Bristol Community Housing Foundation 400 Filton Avenue, Horfield, BRISTOL. BS7 0LJ
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1.2
2.0
Use
2.1 Persons wishing to hire the centre shall complete the appropriate application forms. Each application must be accompanied by the relevant documentation which is in force at the time. Absolute discretion is granted to Horfield Community Association and/or the site operational staff to reject any hirer without ascribing any reason for so doing. Permission to use the facilities is non-transferable from person to person. The use year of the centre shall run for such a period as Horfield Community Association or use secretary may determine. Horfield Community Association may introduce new timetable that may vary at its discretion. Use of the centre shall commence from the day of acceptance following receipt of the appropriate documentation. Use is not a means of admission to special events to which the public are admitted. Admission tickets for these events must be bought in advance or payment made at reception.
2.2
2.3 2.4
2.5
2.6
3.0
Termination of Use
3.1 Horfield Community Association, at their absolute discretion and without giving any reason, may at any time terminate the use of any hirer. It shall be at the sole discretion of Horfield Community Association whether a hirers use of all or part of the facilities may be re-introduced
4.0
Centre Admissions
4.1 On entering the centre all hirers and guest must report to reception - if applicable invitations or tickets must be shown. Hirers will confine the numbers and types of persons present during the hirings to those specified in the agreement. In particular hirers will neither use not move and equipment or furniture not specified in the agreement. Except with the prior consent of the Manager, no hirer shall introduce any guest who has been rejected as a customer or had use terminated or suspended. A hirer introducing a guest shall be responsible for the good conduct of such guest whilst on centre premises and shall ensure that such guest complies with the terms and conditions of the centre. It is a condition of the centre that a responsible adult must accompany children under the age of 8 years old. In general, children under 12 years also require more supervision. For safety reasons and for the benefit and enjoyment of other hirers, parents and guardians are requested to respect this condition.
4.2
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4.5
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5.0
Opening Times
5.1 The times at which any or all of the facilities shall be available to hirers and guest shall be at the discretion of Horfield Community Association. Any or all of the facilities may be closed at any time for the purpose of cleaning, decorating, repairs, and events or for special occasions/functions. Any hiring which requires opening up or locking up after the usual business hours of the centre i.e. 8:00am 6:00pm Monday Friday will incur a Caretakers charge as detailed within the hire document.
5.2
6.0
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7.0
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8.0
Owner Liability
8.1 Horfield Community Association cannot be held liable for any accident or injury to persons using the Centres premises or third parties involved, in accordance with this policy. Insurance is the responsibility of the hirer making a room booking. Hirers are required to make their own insurance arrangements and must keep in place the necessary insurances and upon request of the centre manager provide proof of these insurances. Hirers shall indemnify and keep indemnified Horfield Community Association from and against all loss and damage, actions, proceedings, suits, claims, demands, costs, damages and expenses in respect of injury to or the death of any person/damage to any property (moveable or immovable) or otherwise out of the use of the accommodation or the conditions relating thereto. And to pay Horfield Community Association on demand, such sums as may be payable by reason of this indemnity. No responsibility can be accepted for the loss or damage to property
8.2
8.3
9.0
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12
12.1
Alcohol
Bookings on the Horfield Community Centre site preclude the sale of Alcohol for any purposes.
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13
Cancellations
13.1 The Horfield Community Association reserves the right to charge the following sums for any loss of income due to cancellation, or non-arrival, unless a booking is obtained for the same dates, from a third party, on no less favourable terms. Cancellation (less than seven days): 100% of total cost. Cancellation (seven days or more): 25% of total cost. In all instances, notification of cancellation must be received in writing to The Bookings Secretary, BCHF, 400 Filton Avenue, Horfield, BRISTOL. BS7 0LJ or by email to: wordsworth.bookings@bchf.co.uk
Notwithstanding anything contained in these Terms and Conditions the Horfield Community Association will not be liable for any failure to perform its obligations to the Client in whole or in part as a result of any of the following circumstances: strike, fire at or near the Horfield Community Association, flood at or near Horfield Community Association, act of God, legal action against Horfield Community Association, not resulting from its negligence, preventing the supply of service and War.
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