MANAGEMENT INFORMATION SYSTEM (MIS)

Pantaloon : Purchase Order Processing System

Submitted To:

Dr. Harshvardhan Halve

Submitted By : Group 1 Abhishek Ranjan Singh(2011010) Abhishek Shaw(2011011) Adarsh P. Kamath(2011012) Adarsh Raj Baronia(2011013) Aditi Gupta(2011014)

Introduction
Company Timeline :

1987 Company incorporated as Manz Wear Private Limited, launch of Pantaloons trouser, Indias first formal trouser brand 1992 An initial public offer (IPO) was made in the month of May. 1997 Pantaloons, Indias family store, launched in Kolkata. 2001 Big Bazaar, Is se sasta aur accha kahi nahin, Indias first hypermarket chain, launched. 2002 Food Bazaar, the supermarket chain, is launched. 2007 Future Group crosses the $1 billion turnover mark.

PANTALOON ORGANIZATIONAL STRUCTURE

Head, Pantaloons Head, Regional Profit Center Operatio ns Merchandisi ng Warehouse/DC C Marketin g

HR

Area Area Manage Manage r r outlet Managers

Category Managers Produc e Packaged Products

Inward

Picking

Dispatc h

Outlet

Procureme nt Team

Dispatch

Customers

Manufacturer s

Material Flow

Identification of Information System

Description Processes Related functions Marketing Accounting -Planning construction -HR, Finance Controls - Surplus management - Demand

Procurement Procure from wholesalers Information Providing technical knowsystem how Finance and - Manage Accounts Accounting Information System Marketing - Stock maintenance Information - Merchandising System - Selling - Customer service Production - Products Information - Manage Demand System - Get raw material - Manage production Human Resource - Recruitment of employees Information - Training provided System - Promotion - appraisal

& -A/C standards -Organization Policy

Distribution Accounting

Forecast demands Customer complaints Competition

- HR, - Marketing, - Distribution - Finance HR Finance

- Production has to be as per the specified quality

-Planning and Budget -Organizational Policy

DECISION SUPPORT SYSTEM : PURCHASE ORDER PROCESSING SYSTEM

Purchase order (P.O) Management Process Flow explanation Select the type of P.O Select the vendor Approve the P.O. P.O Release P.O Tracking PURCHASE ORDER PROCESS SELECT THE PRODUCT WHOSE CONTACT THE SUPPLIER QUANTITY < REORDERING LEVEL
1.

2. PLACE THE PURCHASE QUANTITY ORDER 3. APPROVE THE PURCHASE ORDER 4. RELEASE OF PURCHASE ORDER 5. TRACKING THE PURCHASE ORDER

PURCHASE ORDER PROCESSING Purchase Orders Reduce data entry and improve cost controls by setting up long-term purchasing agreements with vendors that also help to simplify the ordering process. With blanket purchase orders you can: Set varying required dates for each line item on a purchase order. Select line items for release to vendors each time a purchase order is printed. Use estimated release reports to provide vendors with advanced notification of upcoming orders.

Automated Purchase Order Processes Reduce the time and effort required to generate and manage purchase orders with flexible, automated processes that enable you to: Set up pre-defined parameters to automatically replenish inventory items or groups of items, so customer orders are fulfilled on a timely basis. Map purchase order line numbers to line items, automatically. Generate serial numbers for items upon shipment. Track and update all landed costs associated with an inventory item and automatically assign or modify costs on purchase orders as items are received. Remove or replace line items without special editing actions by simply retyping over the current line. Flexible Shipping and Invoicing Options Increase customer satisfaction, reduce unnecessary paperwork, and streamline departmental workflow. With flexible shipping and invoicing options you can: Record shipments and invoices separately or together. Enable vendors to ship orders directly to the customer by entering Ship To addresses on purchase orders. Assign different Ship To addresses for each line item on a purchase order. In-Transit Inventory Transfers Employees can record the receipt of the material in its final destination utilizing a purchasing in-transit inventory receipt transaction. ADVANTAGES OF PURCHASE ORDER SYSTEM Increase your revenues

Develop better relationships with your customers and prospects Retain key personnel Enjoy unlimited access to all of our sample applications Collect data and get feedback on anything, anytime Quickly build reports to analyze all the data collected

Never worry about having to write any code, ever

SUPPLIER S
Product name Apparels Footwear Life style perfumes jewellery farm products Product id qty ordered 102 120 204 195 302 211 111 123 142 234 214 111 supplier name supplier id cost per unit anuj 224 295 ankur 416 499 madhav 427 300 kushal 236 545 deepak 324 1000 meera 121 120

ORDER SHEET
Product name Apparels Footwear Life style perfumes jewellery farm products Product id 102 204 302 111 142 214 supplier cost per id unit 224 416 427 236 324 121 295 499 300 545 1000 120 closing stock 280 125 200 305 123 111 reorderin g level 300 300 300 300 300 300 par stock 400 400 400 400 400 400 qty ordered 120 195 211 123 234 111 invoice cost 35400 97305 63300 67035 23400 0 13320

total invoice cost

51036 0

OUTPUT ANALYSIS

2000 0

SUMMARY OUTPUT X Regression Statistics Multiple R 0.65 1 R Square 0.42 Adjusted R Square 0.27 Standard Error 261.09 Observations 6.00 ANOVA Regression Residual Total Intercept X Variable 1 df SS MS 196,097.58 196,097.58 272,673.25 68,168.31 468,770.83 F Significance F 0.17

1.00 4.00 5.00

2.88

CoefficientsStandard Error t Stat P-value Lower 95% Upper 95% Lower 95.0%Upper 95.0% (149.84) 374.93 (0.40) 0.71 (1,190.82) 891.14 (1,190.82) 891.14 3.68 2.17 1.70 0.17 (2.34) 9.70 (2.34) 9.70 PROBABILITY OUTPUT Percentile 8.33 25.00 41.67 58.33 75.00 91.67 Y 120.00 295.00 300.00 499.00 545.00 1,000.00

RESIDUAL OUTPUT Observation Predicted Y Residuals 1.00 291.77 3.23 2.00 567.78 (68.78) 3.00 626.67 (326.67) 4.00 302.81 242.19 5.00 711.31 288.69 6.00 258.65 (138.65)