ANNUAL PROJECT REPORT

NEW GUIDELINES (RCC PROJECTS)

Important Note; Before writing the Report, please read the Annual Project Report of the previous year in order to avoid repetition and in order to produce a follow-up Report on developments and activities in the Project.

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PART I : A. GENERAL REPORT

pages) information)

(Maximum 3
(To be used for sponsor

Project Name; Project Number; Project Location;

Reporting period;

(Financial Year i.e. 1st April to 31st March)

1. INTRODUCTION First paragraph Please provide details pertaining to the background of your hostel, the role of the Church and the children from where they are coming for admission to your hostel / people of the area; their socio-economic background and the distance from where the children are admitted to the hostel. Second paragraph Please mention the number of children in the hostel both; sponsored and nonsponsored. In case of decrease/increase of children during the reporting year, reasons should be mentioned. Third paragraph (2-3 lines) Please provide details of any other support received by the hostel from the Church, well-wishers or any other external factors that have affected the hostel programme during the reporting period. 2. WORK IN THE PROJECT Please describe what activities were carried out in the reporting period. Mention each of the sectors as given in the Budget/Action Plan, giving certain case studies. While describing kindly ensure to mention how environment protection programmes have been propagated in your hostel/school by the children. How the hostel activities benefitted the children and their families, giving case studies of one or two children with name and registration number 3. FUTURE PLANS; (two paragraphs) Please describe how the hostel will plan and proceed in the new financial year. Please mention specific programmes that might be taken up in the new financial year, if any.

Please make it a point to thank the sponsors, KNH, Germany and all those who have supported and contributed to the hostels programmes, up-liftment of children and their families. Please put your name, signature and the stamp of the project.

PART II
(Maximum 3 pages)

B.

SPECIFIC ASPECTS

( Will be used for monitoring purpose)

Organization Please mention specific activities carried out by the hostel during the reporting year. Please include any changes among the Hostel Management, Project Management Committee and the Church with reasons. Please include any specific challenges faced by the hostel and how they have been solved by the Management. Programme / Project Management Please mention type of capacity building and training provided to your staff and on which topic. If there are any changes in the functioning of the hostels programme / implementation during the reporting period, the same should be mentioned in few sentences. Please mention how the local community, children or any other leaders supported your hostel during the reporting period.

Networking Please mention what type of local activity or networking established with other NGOs, banks, Government departments, etc. and for what purpose, please describe in few lines.

Monitoring & Evaluation (M&E) Please mention the monitoring and evaluation systems used to monitor the activities planned / implemented in the reporting period. What are the problems encountered while conducting monthly evaluation, please mention. What are the lessons learnt or observations made concerning the implementation of the hostel activities in terms of output and outcomes? (Achievements) Please provide if there are any unexpected indirect results achieved for the hostel (can be influence of the Government Education department, Government Schemes, banks, etc.). Incidents related to Anti-corruption and Child Protection Codices Please describe if there are any incidents or issues that have occurred related to mismanagement or misappropriation of resources and how these have been rectified. Please describe Child Protection measures taken up in the hostel.

Changes planned for next year Based on the experience of previous budget / activities, please indicate if any changes have to be made in the hostels strategies /activities in the new financial year in addition to any other changes in the hostel set-up/staffing, etc.

PART III.

C. PROGRESS TOWARDS INTERVENTION LOGIC

Please refer to your Annual Action Plan submitted along with your budget. The chart given below should be in line with the Action Plan / Budget.

Indicators Result 1: Related activitie s: Result 2: Related activitie s:

Accomplishment

Deviations & reasons

Future actions/ interventions to improve accomplishments

NOTE: PLEASE SUBMIT THE ANNUAL PROJECT REPORT BOTH BY EMAIL AND 2 COPIES BY SPEED POST/COURIER DULY SIGNED ALONG WITH FEW PHOTOGRAPHS TO HCDI OFFICE BY 7th MAY 2012.

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