Leave Management system

Problem Statement What is the Problem? Leave management system is the systematic record for the leaves taken by employees, their payment and managing their rest leaves.

In the existing time, the system for management for leaves is still manual in a lot of organisations. Manual working of leave management system creates a lot of problems because of problems in management of existing data, retrieval of data and its storage.

The computerised systems for leave management are very less or negligible in various organisations which creates a lot of problems. Usually the leave management is being done by maintaining the registers for leave and the presence of an employee in the organisation. It means that even for the attendance of the employees there is complete manual working, which takes even timing and decreases accuracy.

The existing system also bears the disadvantage of a lot of paper work.

 Why is it important to solve the problem? To increase the performance of the organisation Economical storage, processing and retrieval of data To increase the efficiency of the management system Reliability of the system Security of data and information To make the management system independent, i.e. no requirement of extra people for management of registers

Alternative solutions to the problem: Keeping the entire problem related to the existing system, there are number of possible solutions for these problem. These solutions are: To purchase a readymade system available in the market To hire a programmer to develop a solution To make change or modify the existing system

Proposed Solution This project aims at creating a computerised leave management system, which can allow the organisations in easy management of the leave record of the employees, its processing and also the calculation of rest over leaves and the payment of such leaves, etc.

Objectives: The key objectives of LEAVE MANAGER are as follows: To increase the performance of the organisation Easiness in storage of data by replacing the giant registers with small data cards or hard disks Security of the data from external or climatic fators Economical storage, processing and retrieval of data To increase the efficiency of the management system Reliability of the system Security of data and information To make the management system independent, i.e. no requirement of extra people for management of registers

SOFTWARE AND HARDWARE SPECIFICATION The softwares which are used to develop the system and the minimum required hardware for developing the proposed system are as follows:

Software Specifications: Language : Visual Basic Database: Ms Access O.S: Windows seven (ultimate)

Hardware Specifications: RAM : 2 GB Hard disk : 250 GB Processor : Core 2 Duo (intel)

Network Specifications: Intranet

Project category: Program, management

DATA SOURCE, COLLECTION AND ANALYSIS Following methods are used to create and collect data:

Interviews of leave managers Observation of some Govt companies Internet

From the above sources, the following issues are concluded: Time consuming and uneconomical system Data backup not reliable Problem in leave calculation Delays in payment due to manual working At times wrong payment of amount due to manual work.

Data Flow Diagram (DFD)

Entity

Employee

Granted Process

Permission

Calculation

For Leave

Leaves Granted / leaves remaining

Amt to be given

Data store

Leave Management System

Employee Table Emp id.

02201 02202

Name
Aakash Sanil

Address
49/5,b11

Salary
12,000

Designation
Telecaller Customer Representative Supervisor Secretary General Manager Maintainance officer Executive Mgr Record Mgmt File Mgr Record mgmt Clerk Audit Supervisor Asst. Manager

Contact No.
403201 403202

50/11,b10 15,000

02203 02204 02205

Pawan Raj Ravi

23/5,c6 12/2,d11 45/8,e7

25,000 35,000 56,000

403203 403204 403205

02206

Aashish

23/8,n9

16,000

403206

02207 02208 02209 02210 02211 02212 02213 02214 02215

Joshua Mohit Rahul Gaurav Praveen Ankit Nitin Rajnish Rajni

48/9, b11 56/8, b3 45/8, e8 78/9, n3

20,000 14,000 15,000 13,000

403207 403208 403209 403210 403211 403212 403213 403214

50/11,b22 10,000 48/9, b12 65/8, d11 78/9, g6 32/9, c8 22,000 25,000 35,000 45,000

Branch Manager 403215

Leave Table Emp id.

02201 02202 02203 02204 02205 02206 02207 02208 02209 02210 02211 02212 02213 02214 02215

Name
Aakash Sanil Pawan Raj Ravi Aashish Joshua Mohit Rahul Gaurav Praveen Ankit Nitin Rajnish Rajni 70 70 70 70 70 70 70 70 70 70 70 70 70 70 70

Leave Granted
15 20 25 15 20 26 37 10 5 18 27 29 36 34 39

Leave Taken
55 50 45 55 50 44 33 60 65 52 43 41 34 36 31

Remaining Leave

Billing Table Emp id.

02201 02202 02203 02204 02205 02206 02207 02208 02209 02210 02211 02212 02213 02214 02215

Name
Aakash Sanil Pawan Raj Ravi Aashish Joshua Mohit Rahul Gaurav Praveen Ankit Nitin Rajnish Rajni

Remaining Leave
55 50 45 55 50 44 33 60 65 52 43 41 34 36 31

Amt. Per Leave

480 600 1000 1400 2240 640 800 560 600 520 400 880 1000 1400 1800

Total Amt
26400 30000 45000 77000 112000 28160 26400 33600 39000 27040 17200 36080 34000 50400 55800

10

Name EMP id

Address Contact No.

Employee

Takes

Leaves Granted Leaves

Leaves Remaining

Leaves Taken Grant

Amount Calculated

11