1. Client a. Maxima entidad jerarquica 2. Company code a. Minima entidad legal b.

Smallest organizational unit for which you must report a legal balance sheet and a profit and loss statement 3. Chart of accounts a. Incluye dos segmentos (Chart of account / Company code) b. Se crea a nivel cliente Characteristics are: - company code - customer - vendor - country - period - account Organizational elements of financial accounting - client - company code - business area Resources of the application component Financial Accounting - management and presentation of all accounting data - open and integrated data flow - operational reports preparation an integrated financial accounting is an important factor for billing because when creating the billing document, the documents for financial accounting (FI) and Controlling (CO) ARE AUTOMATICALLY CREATED 4. Principio de variante a. Ejemplos de variante: posting year, screens b. Que propiedades puedes asignar a un field al crear una variante i. Hide a field ii. Protect a field iii. Make a field mandatory 5. Document principle a. Toda transaccion debe contener un documento 6. Fiscal year a. Independent i. Calendar ii. Non calendar b. Specific c. Fiscal year variant i. Controls

1. The open periods (a period interval for closing and another for day-today business) 2. The number of periods (up to 16 periods and special periods) ii. Un fiscal year variant definido como year dependent tiene todos los aos los mismos numeros de periodos y empiezan en las mismas fechas iii. Nmero mximo de periodos especiales a ser definidos en el SAP ECC system 1. CUATRO d. Los open posting periods durante un fiscal year estan definidos por i. Posting periods variant 7. Field status (HDRO) a. El de document no tiene display, el de la cuenta tiene los cuatro b. Factores que determinan el field status para vendor i. Account group ii. Transaction iii. Company code c. Cuando se postea un GL document con dos field status diferentes para posting key. Si un status se marca REQUIRED ENTRY y el otro HIDDEN ENTRY i. Un mensaje de error ocurre d. Que controlan: i. Document type: number range assigned 1. Es a nivel cliente ii. Account group: controls the data that has to be entered at the time of creation of a master record iii. Posting key: controls how document line items are entered and posted in the sap system 1. Controla a. Account type (customer, vendor, fixed asset, general ledger) b. The status of the fields in the document postings c. If the posting is a debit or a credit e. The field status group is defined in a field status variant 8. Account group a. Controla toda las cuentas de costumer y vendor b. Controla i. Field status ii. Number range iii. One time customer or vendor c. General ledger account group i. The account group determines the number range interval for the general ledger accounts ii. The account group controls the status of the fields in the company code segment of the general ledger master record iii. The account group is a classification for general ledger accounts d. Account group for vendors controls i. If the vendors are one-time vendors ii. The field status of the master records iii. The number range interval for vendor master data e. Account group for customer controls i. If the customers are one-time customers

ii. The number range interval for customer master data iii. The field status of the master records 9. Cost center a. Que data es transferida automaticamente al cost center planning i. Planned depreciation from fixed assets 10. Profit center 11. Segment a. Splitting i. Neceito rules and methods 12. General ledger approach (una conta bajo varios escenarios) / Parallel accounting (muchas contas) a. La unica desventaja: solo puedo hacer las valuaciones grupales de un layer group b. Ventajas: Un customer quiere implementar parallel accounting en asset accounting. Como se implementa - by using two depreciation areas FACTS: - the general ledger accounts defined with a foreign currency can be posted only in this currency the general ledger accounts defined with local currency can be posted in any currency the general accounts defined with open item management must have the line item display option activated it is NOT always possible to display the line items of a general ledger account

las cuentas para las que no se recomienda activar el line item display en su master records son: o reconciliation accounts o tax accounts o revenue accounts o inventory accounts

The reconciliation accounts link the subledgers with the general ledger in real time Reconciliation accounts - the reconciliation accounts link the sub ledgers (accounts payable and accounts recievable) with the general ledger - the reconciliation accounts are assigned to the customers and vendors in their master records which evaluations can be executed with flexible General ledger - financial evaluation reports - account balances and financial statements based on drilldown reports Interest types that are possible in the SAP ECC system - account balances

interest on arrears

To calculate interest for a customer, it must have an interest indicator in its master data el asset accounting se usa en financial accounting para - manage fixed assets by the system 13. Scenarios (6 escenarios) a. Bussiness area b. Cost of sales accounting c. Cost center update d. Profit center update e. Segment reporting f. Preparation of consolidation 14. Group chart of account a. Tres tipos de chart of accounts i. Alternative or country chart of accounts ii. Operating chart of account iii. Group chart of accounts 15. Controlling 16. Operating concern a. Unidad maxima de control, b. Agrupa i. Controlling areas 1. Se asignan a: company code 2. Si quieres asignar muchos company codes a una controlling area a. The company code must have the same operating chart of accounts 17. Currency a. Key identificator 18. Foreign exchange rate tipo de cambio a. The general ledger accounts used for exchange rate differences, in the foreign currency valuation, must NOT be solely the profit & loss statement b. For the same method, the exchange rate postings can use the direct and indirect procedure at the same date FALSE c. The exchange rate differences posted at the time of the invoice payment are not defined as exchange rate differences realized 19. General ledger accounts 10 dgitos, cuentas de IBAN 34 pueden ser alfanumericas a. Deben tener i. Company code segment ii. Chart of accounts segment House bank solo se puede asignar a un company code Liga para matchear cuentas de banco con sap cuentas de reconciliacin (nivel company code), bank key and country ( nivel cliente) 20. Business area 21. Customer / vendor accounts (customer le vendo, vendor le compro)

a. General segment b. Company code segment c. Sales segment / purchase When creating master data for vendors/customer, the screen layout can be affected by - account group control - transaction dependent control - company code dependent control When creating a master record for customer/vendor, an account group is assigned. This account group - is filled out in the first screen of the master record creation The complete customer account has the following segments - company code - general data (client level) - sales area Se previene vendors duplicados por medio de: - activate master data comparison for the vendor - activate message control for the duplicate vendor check SEGMENTOS: - Del customer: sales area segment - Del vendor: purchasing organization segment Un purchasing organization puede ser asignado a varios company codes The maintenance of data for vendors and customer MUST NOT be done centrally 22. Si es customer y vendor a la vez a. Settings necessary to clear both roles against each other i. The clearing with vendor field must be selected in the customer account and the corresponding ii. The vendor number must be entered in the customer account or the customer number must be entered in the vendor account b. Se debe especificar solo en la general data segment 23. Payer / Payee a. Alternative payee i. You can specify an alternative payee in the general data sement and also in the company code segment ii. The alternative payee in the company code segment has more priority than the alternative payee in the general data segment b. Alternative payer i. The alternative payer in the company code segment has more priority than the one in the general data segment ii. It can be filled out an alternative payer in the general data segment and in the company code segment

24. Head office / Branch a. Funcion que puede apoyar a un customer a transferir todos los items que estan posted en su customer account 25. Dual control principle (cuando necesita una reconfirmacin) a. Ejemplos: confirmation of the vendor account to change of sensistive fields, parking 26. Document a. Header / tem i. 3 caracteristicas: document number, company code, fiscal year b. Que hay a nivel header c. Document Type (numero rango) i. Numero de documento no se puede traslapar, es nico. ii. Controla 1. Account types allowed for posting 2. Number range interval for accounting documents d. Posting Key (controla: tipo de cuenta / debito y crdito / field status additional details) i. S cuenta de mayor G/L, Asset, K vendor , D customer, M material e. Numero externos e internos i. Internos numricos 1. Defined to a fiscal year in the future 2. Per each fiscal year ii. Externos alfanumricos--- alfanumericos f. Campo asignacin Assignment i. Assigment sort fieldused as a reference for different modules for finance, llenado con info del sistema automaticamente, el usuario no puede cambiarla g. Document splitting i. Un customer quiere usar document splitting para enable balance sheets by segments. How do you set up the document split 1. Assign the splitting method to the transaction variant 2. Define splitting rules h. Reglas, mtodos splitting (entry view general ledger view) i. Document control change (textos campos de referencia a nivel header y a nivel item) i. En el posted solo puedo cambiar los textos ii. En el parked puedo cambiar, el amount, fechas, cuenta, taxes no puedo cambiar document type, currency j. Reversa (tipos: standard negativa) si se postea una cantidad incorrecta en financial accounting, se puede corregir - reverse the document by normal reversal posting - reverse the document by negative posting o the transaction figures are not increased because the reversal document has the same posting type (debit/credit) but with negative sign un cleared line item solo puede ser reversed despues de el reversal del clearing document k. Taxes The tax code is usued for: verify the tax amount

calculate the tax amount verify the tax category

l.

Cross company i. Cuando hago asientos contables cross company se van a general ledger ii. Numero de la cross company se conforma por iii. A cross-company code transaction has at least two accounting documents iv. The tax amounts related to a cross-company code transactions are posted completely for the first company code v. The company code used in a cross-company code document can have different currencies vi. The clearing accounts used for cross-company code document must be general ledger account m. COFI FICO i. Parmetros para real time integration ii. Que actividades generan un Fi document en real time integration? 1. Subsequent change of a segment in a CO document 2. Assessment between cost centers in one company code with different cost centers iii. In a cross-company controlling: several company codes can be assigned to a controlling area You entered a G/L account posting and recieved an error message, which objet causes this error: - posting key - field status variant Que objetos puedes postear via cash journal - one-time customer - customer Para crear un nuevo cash journal para un company code, se debe configurar: - the name and identification of the cash journal - the general ledger account to be used with the transactions of the cash journal - the company code to use in the cash journal - the currency to execute the cash journal Que es obligatorio para hacer que las G/L accounts esten listas para postear? - a chart of account segment - at leas one company code segment qu elementos del customer account creation tiene que ser completadas antes de postear entradas a la cuenta - general data - company code data - sales area data

In a customer master record - the fields forming each screen for customer master record can be defined as required, suppressed or optional - the customer key can be externally assigned - the customer master record has 3 segments: general data, company code and sales area segments - the general ledger account assigned to a customer master record is recorded in the company code segment Prerequisities for posting a vendor invoice in FI - create a company code segment in the vendor master - set up a number range for vendor invoices General ledger accounts master records are used for - control posting transactions in general ledgers accounts - process the accounting data Option for creating a General Ledger account master record in the system - data transfer - general ledger account copy - with template 27. Clearing an account a. Se casan las facturas con los pagos y se genera un documento que no tiene line items b. The clearing document posting never has line items FALSE c. The payment document created when an outgoing payment is posted is also a clearing document d. A payment term can only be used if it is assigned to the vendor master record FALSE i. The payment terms used in the vendor master record in the company code segment can differ from the one used in the purchasing organization segment e. When a manual payment is posted, the system automatically posts the payment document and clears the open line item f. The automatic clearing program create automatic postings 28. Posting with payment a. En el mismo documento de pago lo saldo. Residual se crea un nuevo documento con la diferencia Partial los dos quedan abiertos y no cambian los terminos Reason code limpias las cuentas porque te las llevas a cuentas de incobrables En un pago que usa partial payment, la invoice y el payment se quedan como open line items Cuando la diferencia del pago de la posted invoice es mas grande que el tolerance limit, puedes: - post the difference to an account assigned to a reason code - post the different as a residual item the invoice item is cleared and a new line item is created with the total of the difference

The tolerance groups can define amount limits for: - amount per vendor /customer line item - employee authorization fo discount by anticipated payment - total amount per document The credit memo can be related to invoices and assure the same due date for both Un payment block puede ser hecho: - in a vendor invoice line item - in the vendor master record - when a difference arises in the invoice verification process Your customer do not pay open invoices. How can you accomplish an automatic flat-rate individual value adjustment? - enter a value adjusment key in the customer master - create and dispatch a valuation run for each period Si en el pago los datos ingresados para el mtodo de pago en el documento, los datos del payment data y la fecha del master dada son diferentes. Como lo maneja el sistema? - the payment run are stopped and the system issues on errore message - DOCUMENT data overrides the master data Funciones de accounts payable - book and manage accounting data - making automatic accounting documents related to operational movements Important controls related to the accounting documents - document type - posting key Group fields in which alll of them are in table FLAGLFLEXT - fiscal year - company code - business area - cost center - account Typical sequence of steps in a purchase to pay process 1. purchase requisition 2. purchase order 3. goods reciepts 4. invoice verification 5. payment

Typical sequence of steps in a product sales from stock 1. Incoming order 2. Transport/delivery 3. Billing 4. Dunning and payment 29. Accruals Deferrals a. Accrual anticipado b. Deferrals diferido 30. Payment run a. Se debe definir payment method a nivel company code y despues en el customer /vendor master data b. El payment method puede ser usado si antes es ingresado en i. El vendor master record o en una line item c. Propuesta se puede borrar y editar, la corrida solo una vez d. Si haces la corrida y te aparece bloqueda una factura la puedes desbloquear temporalmente e. In the parameters of the automatic payment run, all company codes must be at the same country f. Parmetros que se deben especificar: i. Payment method ii. Company code iii. Payment proposal iv. Next payment run 31. Sapscript a. Formatos que existen en sap para imprimir 32. PMW a. Callup points specific places in an application that specify the exact location where a validation/substitution occurs. If you want to validate or substitute a value, you must activate validation or substitution for the callup point for which you want the validation or substitution to occur. b. Ventajas i. It can be used to change payment formats without modifying the programs ii. It can be used to create new payment formats iii. It provides a uniform set of functions for all kings of payment transactions 33. Dunning a. Niveles minimo: no hay, mximo: 9 b. Para crear dunning notices se debe utilizar: i. Dunning areas (objeto) c. Que se define cuando configuras dunning procedure i. Dunning levels ii. Dunning charges for each dunning level d. Que listas se pueden imprimir para edit un dunning propose i. Blocked accounts ii. Blocked line items 34. Reportes (Drill down report) a. Componentes

i. Characteristics ii. Key figures b. Caractersticas del Drill down report i. Fiscal year ii. Company code iii. Bussiness area c. Puede ser interfaces i. Saltar del drilldown a otra interfaces ii. Infocubes cubo que te toma informacin de diferentes fuentes d. Objetos en la total table (FAGLGLEXT) puede ser evaluado con drill-down reports i. Segments ii. Profit centers iii. Cost centers iv. Business areas v. Functional areas 35. Financial statement versin 36. Audit trail a. Reportes para auditoria, son obligatorios b. Puedes ir al detalle del documento 37. Actividades de cierre a. Mensuales i. Legales ii. operativas b. Anuales i. Tienes que estar en el ultimo periodo del ao anterior para empezar a hacer los cirres ii. El posteo de activos se hace anual 1. Book depreciation 2. Cost of sales deprecation c. Actividades de year-end. Cuales son obligatorias para cerrar los libros i. Run the carry forward 1. El sistema carries forward the balance de PROFIT ACCOUNTS a un special retained ii. Run the fiscal year change in asset accounting 1. Prerequisitos a. The previous year has to be closed for ASSET accounting b. The fiscal year change program cannot be started before the last posting period of the current year d. Which functions are provided by the closing activity reclassify payable/recievable i. Adjustment posting for changed reconciliation account ii. Regrouping and sorting of payables and recievables e. Actividades de cierre supported by the system i. Open of new posting periods ii. Balance carry forward iii. Value adjustment iv. Discounts v. Foreingn currency revaluation vi. Closing notes

38. 39. 40. 41.

42.

Como parte del cierre del fin de mes, algunas actividades de general ledger accounting son ejecutadas. Algunas de estas son i. Open and closing posting periods ii. External reporting iii. Book accounting data iv. Internal analysis v. Balance audit trail execution g. Antes de cerrar el general ledger accounting, es comn ejecutar actividades de cierre de las subsidiary ledgers. i. Las ltimas son 1. Accounts recievable 2. Accounts payable 3. Asset accounting ii. The assignment field of a line item is automatic filled during a posting according to the sort field used in the account master record of a general ledger or subsidiary ledger h. Las actividades de cierre mayores en general ledger accounting se clasifican en i. Period closing (monthly in general) ii. Fiscal year closing Actividades de cierre legales Actividades de cierre tcnicas y organizacionales Valuaciones Schedule manager a. Tool to schedule the monthly closing activities in financial accounting and in other components of the system b. Para tareas recurrentes c. 4 tareas que se pueden hacer i. create task list ii. schedule task in daily overview iii. monitor execution iv. analyze results Cockpit a. Es un schedule manager Para cirres b. Proposito i. Performe periodically recurring activities c. Beneficios i. Handling notes ii. Task list d. Tasks types supported by closing cockpit or schedule manager i. Programs with or without variant ii. Notes (as a reminder or milestone) iii. Transactions

f.

RECURRING ENTRIES periodic postings recorded by a program based in template documents 43. ASSETS a. Chart of depreciation

i. Pueden ser creadas como copias de charts of depreciation disponibles en el sistema ii. A que primary cost accounting ojects puede ser posteada la depreciacin 1. Internal order 2. Cost center iii. El chart of depreciation tamplate by country, supplied by SAP has a list of depreciation areas that CAN be changed iv. Es posible que diferentes legal companies usen la misma chart of depreciation b. Transaction type i. Determina exactamente cual GL account debe de usarse en una asset stransaction c. reas de depreciacin i. Represent different valuation of fixed assets ii. Frecuentemente, el fixed assets inventory and movements son valuadas de una manera especfica y con un propsito. El objeto DEPRECIATION AREAS permite mas de una forma de fixed assets valuation in el systema SAP ECC iii. How do you recommend setting up a depreciation area 1. Based on company codes iv. Mtodos de depreciation v. Depreciation key d. Asset class i. Aplica a TODAS LAS COMPANY CODES A NIVEL CLIENTE ii. The account determination from asset class has the general ledger account to be used iii. Controla 1. Fixed asset classification 2. Account determination iv. Funciones basicas del asset class 1. Account determination 2. Number range assignments 3. Screen layout 4. Fixed assets special types v. Number range 1. Un memo item puede usar internal o external number range, but it must be the number range assigned to the document type used a. False 2. Puede ser asignado a mas de una customer/vendor account group 3. Only one number range can be assigned to a vendor account group vi. Maintenance rules vii. Screen layout viii. Account determination 1. One of the major functions of an asset class is to link, by the account determination the fixed assets master records to the general ledger accounts to be used 2. Valuation method caracterctica de la account determination que puede ser usada para asignar un revaluation adjustment to different G/L accounts

e. Fixed assets i. Some fixed assets line items reports usa the ALV (ABAP List Viewer) function ii. The information system for fixed assets is a report tree available by SAP iii. Some fixed assets line items reports use the ABAP Query function

Some data in the fixed asset master record by depreciation area - depreciation key - useful life Actividad que tiene un impacto en el net book value de un asset - changing the useful life of the asset Caractersticas de account determination que pueden ser usadas para asignar revaluation adjustment - valuation method - currency - valuation key f. Tipos de activos , el tipo entra en el activo g. AUC i. Caracteristicas ii. Razones para capitalizar un asset under construction usando el line item settlement 1. The auc has not been released 2. The settlement profile does not allow assets as valid recievers 3. There is no settlement profile assigned to the company code h. Master Data i. Caractersticas 1. It must be assigned on client level 2. It is used on a long-term basis for mutiple business processes i. Acquisitions i. Creacion de master data catalogo ii. Adqusicion cuando ya empieza registrarlos contablemente para que su vida util empiece a depreciar iii. Opciones para booking on asset acquisition 1. Asset acquisition integrated with account payable 2. Asset acquisition posted from material management 3. Asset acquisition using the clearing account iv. El GR/IR clearing account se usa en el componente Material Management v. Cuando una purchase order es creada en material managemente, NO SE crea un correlated document en el componente financial accounting In the scenario of buying for stock, when a material reciept is recorded, the system creates a debit posting in a stock account and a credit posting in the clearing account GR/IR FALSE

When you post an acquisition from a vendor in the fixed asset component, the system credits the vendor account and debits the fixed asset TRUE Retirements i. Completos ii. Parciales iii. Scrapping basura (obsoletos) k. Auc l. Depreciation i. Planned (normal) 1. Planned value reduction of the fixed asset based on a natrual wearing ii. Unplanned 1. Caused by exception circumstances like damage in the fixed assets that reduces permanently its values iii. Special 1. No solo representa la depreciacion basada en reglas legales Un investment request puede ser usado para simular fixed assets depreciations m. Inter-intra company asset acquisition i. Que funciones pueden ser usadas para generar inter-company posting documents 1. Central payment 2. Central procurement Que transacciones en el procurement process con valuated good reciept crean documentos - post valuated goods reciept - enter invoice reciept n. Actividades de fiscal year change year change progam i. Fiscal year change program (cuando cambia tu ao fiscal) 44. SAP List viewer a. Es como un excel b. Puedes: i. Sort ii. Filter iii. Subtract iv. Change position of the columns c. Funciones interactivas provided por el SAP List viewer i. User of the report-report interface ii. Creation of subtotals for specific values 45. Validationtiene mas peso en el orden jerarquico que la sustitucion a. Pasos i. Prerrequisito ii. Cheque iii. Mensaje 46. Substitution a. Pasos i. Prerrequisito j.

ii. Sustituyo Ej. Two cost centers are merged, and all future postings should go to only one of posting, your customer wants to ensure that the wrong cost center is automatically replaced by the correct one. - Define a substitution in FI o Prerequisite: wrong cost center o Substitute: correct one 47. Rules a. Maneja a traves de operandos 48. Special G/L Transactions a. Se dividen en: i. Free offsting ii. Automatic offsetting iii. Noted item New General Ledger accounting - si un customer quiere usar segment reporting en balance sheet y PLL accounts - que necesitas hacer para tener las updates del profit center sean parte de la general ledger o assign the profit center upduate scenario to the ledger - solo una ledger puede ser definido como la active leading ledger

Prerequisito para usar el segment field como un standard account assignment object - new segment accounting must be activated in the SAP system

49. Parking Holding a. En el parking hay mas control, se neciesita un workflow definition para soltrlo b. Holding no aparece en reports, parking si c. Ninguno de los dos afectan las transaction figures d. Parking documents ofrece las siguientes opciones adicionales comparado con los holding documents i. A parked document can be changed and posted by a different user, thereby supporting the document ii. A parked document can be posted using a workflow NetWeaver - supports core business solutions in four subcomponents including people internal platform - Master data management company with unification of data in heterogeneous environments - SAP Enterprise Infraestructure (SAP XI) component de SAP NetWeaver que realiza crosssystem application processes - SAP WEB AS provides SAP NetWeaver Application Server is a component of the NetWeaver solution which works as a web application server to SAP solutions ASAP Roadmap

1. 2. 3. 4. 5.

project preparation business blueprint realization final preparation go live & support

Solution Manager - En que scenarios es usado o Operations o Implementation o optimization