RAMKY INFRASTRUCTURE LIMITED

IMAT SCOPE IN HUMAN RESOURCES

Sl.No. 4.1 4.1.1 4.1.2 4.1.3 4.1.4 4.1.5 4.1.6 4.1.7 4.2 4.2.1 4.2.2 4.2.3 4.2.4 4.2.5 Pay Roll Proper maintenance of attendance. Proper maintenance of Leave register Whether punching statement and leave forms entry correct or not? Whether applied leaves deducted or not? Pay Roll Pay Roll Pay Roll Pay Roll Pay Roll Pay Roll Pay Roll Scope What to check Function/Area Yes No. NA Classificatio n Remarks/Evidence

Proper maintenance of OD OD applied and approval available or not ? forms Proper maintenance of Salary statement. Proper maintenance of Leave application Whether attendance statement tally to salary statement or not ? Whether Employee has applied for leave and approved or not?

Proper allotment of Special Whether issue of the special leaves as per leave policy maintained or not? leaves Proper preparation of Attendance statement Recruitment Recruitment to be based on manpower planning Usage of manpower requisition form Issue of RRA in all departments Availability of approved organogram Maintenance of joinees and transferees updated list Completely updated employee transfer form Training Induction to be given for all Whether New Employee induction programme is conducted or not ? employees Identification of training needs to employees Proper implementation as per training calender Safety and fire programmes Whether Employee recruited as per manpower planning or not? Whether maintained the manpower requistion form or not Whether Employees RRA issued in all departments or not? Whether approved organogram is available or not? Whether Employee joinings, Transfers updated list is available or not ? Whether Employee late comings are deducted from leave as per Attendance policy?

Recruitment Recruitment Recruitment Recruitment Recruitment

4.2.6 4.3 4.3.1 4.3.2 4.3.3 4.3.4

Check for leave balance, salary break up, dues like salary advance etc are filled up correctly

Recruitment

Training

Whether Employee Identification of Training needs form area wise maintained or Training not ? Whether Employee Annual Training calendar is maintained or not? Training Whether Employee fire & safety training programme is conducted or not ? Training

Issue No:1

Rev No:-0

Effective Date:-01.08.2008

Form No:RIL/OPR/ IMT/CL/06

RAMKY INFRASTRUCTURE LIMITED

IMAT SCOPE IN HUMAN RESOURCES
Sl.No. 4.4 4.4.1 MIS Report Regular preparation and sending of MIS report from Site to R.O. Regular preparation and sending of MIS report from R.O. to C.O. Accident Report Maintaining report Reporting of accident to ESI office Resignation Final settlement Whether prepared and sent to R.O. with complete details. MIS Scope What to check Function/Area Yes No. NA Classificatio n Remarks/Evidence

4.4.2

Whether prepared and sent to C.O. with complete details.

MIS

4.5 4.5.1 4.5.2 4.6 4.6.1 4.6.2

Whether Maintaining Report of accident form (from site to RO) Whether Accident report (Form - 16) submitted to ESI Local office or not?

Site Report Site Report

Whether Employee Final settlement calculation done correctly or not?

settlement settlement

Proper maintenance of 'No Whether Employee has taken 'No dues clearance' from all departments Dues Clearance form' Maintenance of Exit interview details Resignation list Salary advance Proper approval of salary Whether Salary advance application form is complete with all approved advance application form signatures or not ? Salary advance to be sanctioned as per policy Issue of Laptops Approval from MD required, if alloted to below GMs Mobile connection Mobile allotment Mobile bill Mobile instrument Whether exit interview conducted for resigned employee and Exit Interview Form is maintained or not. Whether List of employees resigned is available or not?

4.6.3 4.6.4 4.7 4.7.1

settlement settlement

Advances

4.7.2 4.8 4.8.1

Whether sanction of salary advances as per staff advance`s policy maintained Advances or not

Whether approved letters of M.D. for allotting Lap Tops, below GM level, are available or not?

Approval

4.9 4.9.1 4.9.2 4.9.3

Whether approved letters of Zonal Head for allotting cell phones are available or not? Whether the Employee mobile bill payments are made as per policy. Whether Employee mobile instrument reimbursement is maintained, as per policy

Mobile allotment Mobile allotment Mobile allotment

Issue No:1

Rev No:-0

Effective Date:-01.08.2008

Form No:RIL/OPR/ IMT/CL/06

RAMKY INFRASTRUCTURE LIMITED

IMAT SCOPE IN HUMAN RESOURCES
Sl.No. 4.10 4.10.1 4.10.2 4.11 4.11.1 4.11.2 4.11.3 4.11.4 4.12 4.12.1 4.12.2 4.12.3 4.12.4 4.12.5 4.12.6 4.12.7 4.12.8 4.12.9 4.12.10 4.12.11 4.12.12 4.13.1 Log book Maintenance of vehicle log book Maintenace of mileage statement Agreements Availability of rent agreement Availability of hire agreement Proper approval on agreements Validity of agreement Provident Fund Act, 1952 Coverage of P.F. to all employees Allotment of P.F. numbers to all Submission of declaration form Allotment of N.S. numbers to all Timely remittance of P.F. Timely submission of P.F. returns Statements of remittance Proper filling of challans Proper filling of annual returns Check PF monthly statement, to ensure deduction for all the employees Check PF register, for allotment of PF numbers Whether Form-2 Nomination and Declaration form submitted or not ? Whether NSSN form submitted or not? Whether the deducted PF remitting through challan every month on or before 15th or not ? Whether monthly PF returns submitting every month before 25th or not? Whether PF & Pension Fund contributions statement maintained or not ? Whether PF Challan contributions statement correct or not ? Whether PF Annual Returns Contributions statement correct or not ? PF PF PF PF PF PF PF PF PF PF PF PF Whether vehicle log book properly maintained and daily verified. To compare usage of fuel as per mileage statement. Log book Log book Scope What to check Function/Area Yes No. NA Classificatio n Remarks/Evidence

Guest house rent agreement copies available or not? Vehicle hire agreement copies available or not? Agreement authorised signature and approved signature is available or not ? Agreement expiry date verification

Agreement Agreement Agreement Agreement

Timely submission of Annual Whether PF Annual Returns submitted or not ? returns Timely issue of PF slips to Whether PF Slips Form-23 yearly issued or not? employees Follow up of all pending Whether any PF cases pending with PF Enforcement officer. cases ESI Act, 1948

Issue No:1

Rev No:-0

Effective Date:-01.08.2008

Form No:RIL/OPR/ IMT/CL/06

RAMKY INFRASTRUCTURE LIMITED

IMAT SCOPE IN HUMAN RESOURCES
Sl.No. 4.13.2 4.13.3 4.13.4 4.13.5 4.13.6 4.13.7 4.13.8 4.13.9 4.13.10 4.14 4.14.1 4.14.2 4.14.3 4.14.4 4.15 4.15.1 4.16 4.16.1 4.16.2 Scope Coverage of P.F. to contract employees Submission of declaration form Timely remittance of E.S.I. Timely submission of half yearly returns Issue of ESI cards Proper calculation for inclusion in ESI What to check Whether ESI deducting for sub contractor staff or not? Whether Form-1 ESI Declaration submitted or not Whether the deducted ESI remitting through challan form for A/c No.1 every month before 20th or not ? Whether six months returns through Form-06 submitted or not? Whether ESI cards Form- 4 issued to Employees / workers or not? Whether ESI Wages ceiling 10,000/- Per Month maintained or not? Function/Area ESI ESI ESI ESI ESI ESI ESI ESI ESI Yes No. NA Classificatio n Remarks/Evidence

Details monthly deductions Whether ESI Register Form-7 maintained or not? Proper maintenance of accident register Follow up of all pending cases Bonus Act, 1965 Proper filling of bonus statement Proper calculation for inclusion in Bonus Whether Employee Bonus statement Form-C caliculation is correct or not ? Whether Bonus payment Basic Wage ceiling as per G.O or not? Whether Accident register Form - 15 maintained or not? Whether any ESI cases pending with ESI inspector.

Bonus Bonus Bonus Bonus

To ensure in time payments Whether Employee Bonus paid on or before 30th November or not? Submission of returns in time. Gratuity Act, 1972 Whether Employee Bonus returns Form-D submitted to Labour office or not?

Coverage of Gratuity to all Whether Gratuity Form-F Nomination received from all Employees or not? employees Insurance Validity of W.C. policy Coverage of Employee group insurance scheme Whether workmen compensation policy available or not? Expiry date verification? Whether Employee Group Insurance Scheme covered Grade wise or not?

Gratuity

Insurance Insurance

Issue No:1

Rev No:-0

Effective Date:-01.08.2008

Form No:RIL/OPR/ IMT/CL/06

RAMKY INFRASTRUCTURE LIMITED

IMAT SCOPE IN HUMAN RESOURCES
Sl.No. 4.16.3 Scope Follow up of pending recoveries from insurance company Validity of P&M insurance Availability of CAR policy Coverage of all vehicles under insurance What to check Function/Area Yes No. NA Classificatio n Remarks/Evidence

Whether Workmen compensation recovery is pending from insurance company Insurance ? Plant & machinery Insurance Policy renewed or not? Whether C A R /similar Policy available or not? Insurance Insurance

4.16.4 4.16.5 4.16.6 4.16.7 4.17.1 4.17.2 4.17.3 4.17.4 4.18 4.18.1 4.18.2 4.18.3

Whether vehicle insurances maintaining for owned vehicles and hired vehicles? Insurance Insurance

Coverage of cash and fire Fire insurance / Cash insurance policy available or not? insurance License Validity of labour license Maintenance of labour registers All drivers should have license Professional Tax Coverage under professional tax Monthly remittance of P.T. in time Whether Professional Tax deducting for all the employees or not? Whether P.TAX remitting through challan every month or not? Whether Labour License available or not and validity verification ? Whether contract labour registers maintained or not ? Whether Driver license available or not ?

Statutory Statutory Statutory

Professional Tax Professional Tax Professional Tax

Regular monthly submission Whether monthly returns submitting through Form-05 regularly or not? of returns

Issue No:1

Rev No:-0

Effective Date:-01.08.2008

Form No:RIL/OPR/ IMT/CL/06