Project Report On Information System Used At Sugandh Shoppe, Bijapur DECLARATION

We undersigned hereby declare that this project report is genuine and bonafide work prepared by us and submitted to B.L.D.E.As A.S. Patil College of Commerce, MBA programme (Autonomous), Bijapur. The project is titled MIS in Retail sector at Sugandh Shoppe as a part of the course requirements for BBA programme.

The present work is original and conclusions drawn therein are based on the data and information collected by our self.

We further declare that the information presented in this project is to the best of our knowledge

true and original

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Project Report On Information System Used At Sugandh Shoppe, Bijapur

ACKNOWLEDGEMENT
The success of any venture cannot be regarded as the end result of a single factor. It requires a harmonious unification of perseverance, inspiration and motivation along with right kind of guidance. Working on this project was a challenge that has made me see in a truly different perspective. At this level of understanding it is often difficult to comprehend and assimilate a wide spectrum of knowledge without guidance and advice. Hence I take this opportunity to express our heartfelt gratitude to my respected guide Mrs Sneha jain Sugandh Shoppe Pvt Ltd. For his round clock encouragement, support and commentaries which make this project successful. We thank our Prof. Chidanand Byahatti for providing us the opportunity to work on the project and for guiding us throughout the project. Last but not the least; I would also like to thank those who directly or indirectly helped me in completing the project.

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Project Report On Information System Used At Sugandh Shoppe, Bijapur

INDEX
Sl no 1.0 2.0 3.0 4.0 5.0 6.0 7.0 8.0 9.0 10.0 11.0 12.0 Data flow information Requirements Design Suggested DFD Suggestions Conclusion Bibliography Particulars Executive summary Introduction to company Organization structure Page no:

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Project Report On Information System Used At Sugandh Shoppe, Bijapur

EXECUTIVE SUMMARY
Industries in our modern day are facing tremendous pressures like society conformation, technology innovation and market competition. An organization has to initiate goodwill responses, improve their technological platform and invent systems to automate their operational processes. These are efforts contributed to retain their competitive edge thus preserving their existence. The challenge of retailing is to strike the balance between cost optimization and maintaining the level of service. Technology has become the basic fabric of the retailing industry today. Perhaps the most important fact is that retailers who do not understand the ways to use technology for competitive advantage will be left out in the competition. Sugandh Shoppe is one of the most preferred retail outlet in Bijapur city and it has a large base of loyal customers of traditional retail since 1915. The study is undertaken to understand the applications of information technology at Sugandh Shoppe. This study is an effort to understand the applications of information technology in the modern retail industry, and recommending some suggestions like automation of process to the company. At present, the head office and the retail store keep interacting manually through internet, via Team viewer. In order keep an update of the daily transactions and item masters. Its a time consuming activity, which involves, telephonic converations and which adds to cost of routine maintenance. As per our study, we recommend to setup an FTP server at the Head office and provide the links using dynamic DNS, which is free of cost. The retail stores can directly connect to the FTP server and upload their daily transactions and other reports to the Head office. This facility can be made available to all the other stores. A detailed process of the implementation is discussed in the project.

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Project Report On Information System Used At Sugandh Shoppe, Bijapur

INTRODUCTION TO COMPANY-SHREE JALARAM FRAGRANCE Pvt. Ltd (SJFPL)

Shree Jalaram Fragrance Pvt Ltd is the Agarbatti manufacturing Company located in Nagpur. It is part of Thakral group which came into existence in 1950 and its brand become so popular that it has captured entire market. The company began to expand its market and In 2005 company diversified into various range of pooja products like Camphor, Rollin Perfumes, Attars, Deep Jyoti, Kumkum, Dhoop Powder, Havan Samagri, Pooja Pack, Loban, Gulabjal and many other products.

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Project Report On Information System Used At Sugandh Shoppe, Bijapur

In 2006 the company entered into retail sector and introduced New concept for Customer Relationship which was introduced by Mr Vivek G. Thakral and Mr Deepak G. Thakral. Keeping in mind the consumer of central India the company has created innovative and contemporary retail outlet named as Sugandh Shoppe something is always near to God with the combination of affordable and quality product. At Sugandh shoppe one can find all products related to pooja and fragrance under one roof i.e. One Stop Shop For Pooja & Fragrance. The Unique selling proportion (USP) of the product is simple packaging due to which the customer gets the product at very low cost. From the very start of the business companys main motto is to provide quality product to its customer and today the customer of Sugandh Shoppe are delighted through high quality product and an honest straight forward and business /customer relationship. One of the important aspects of Sugandh Shoppee is that it offers Franchisee system. Sugandh Shoppe Pvt Ltd currently operates 25 outlets out of it 8 outlets are in Nagpur, one in Amravati, Pusad, Akot, Amgaon, Wardha , Bijpur. Opening up store in the cities like Mumbai and Pandharpur are on the anvil.

Head Office: Shree Hari Niketan Hingana Road, Nagpur

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MARKETING DEPARTMENT

PRODUCTION
DEPARTMENT FINANCE DEPARTMENTT

CHAIRMAN
MANAGING DIRECTOR

PROCUREMENT
DEPARTMENT DEPUTY MANAGER

INPUT
TECHNICAL OFFICERS MARKETING OFFICERS MARKETING ASSISTANTS TWO SUPERINTENDENTS ACCOUNT ASSISTANT COMPUTER ASSISTANTS WORKERS ADMINISTRATION DEPT ADMINISTRATION OFFICE DEPT

ORGANISATION STRUCTURE

Franchisee HEAD OFFICE [Stock Received] INVOICE INVENTORY

BAR CODING

BILLING
CUSTOMER BILL

SALES
ACCOUNTS
PAYMENT
DEDUCTION

REPORTS REPORTS

Team Viewer application

DFD Existing (Data flow diagram):

PAYMENT

Data Flow Information The stock is distributed to franchisee from head office (company). The franchisee maintains the inventory received from the company.

Through bar code scanner the sales is made. When the sales are made then the billing is prepared.

Through billing the inventory and accounts are maintained. The customer bill is ready.

Team viewer software supports to transfer the reports of the sales, accounts and stock to the company.

Requirements: 1. Difficulty in updating Daily sales information, using team viewer. 2. Tele-calling adds to cost. (Inter-state STD charges apply) 3. Team viewer can be only used when the cannot help overcome the problem. 4. Time consuming.

internet connection is good. Slow connections

Suggested DFD:
Customer Bill
FTP SERVER @ HEAD OFFICE
FTP ACCESS THROUGH DYNAMIC DNS

Franchisee

Inventory

Bar coding

Sales
Reports Reports

Billing
Invoice
Accounting

Deduction

Payment
Information

SUGGESTIONS Avoid team viewer software.

Directly automate the process of DSR updation to Head Office (daily sales report). Introduce FTP Access at HO

Give proper training on FTP access to store employees....

CONCLUSION: After examining the current system working, we conclude that the existing system is up to date for their business purpose. But as per their future requirements or expectation, they should also think of upgrading their current information system. Basic operational information systems like Computerized Inventory Management, Point of Sale Systems are just to name a few, will be with every player in this sector. The key challenge will be to source, develop those information systems which will have both backward and forward integration capabilities. They should have to upgrade themselves with new technologies to cater the changing needs of the consumers in Retail industry. Need of the hour is to have that the visibility of this convergence by retailers and before treading on the path of any technology upgrades, they foresee the integration challenges.

BIBLIOGRAPHY:

Primary information from Sugandh Shoppe.

Project report given at Sugandh Shoppe.

WWW.SUGANDHSHOPPE.COM

WWW.Wikipedia.com