PROJECT CHARTER

1.0 PROJECT IDENTIFICATION Name Description Arranging tour for Gift University We are going to arranging a tour for Gift university faculty & management. They are our reliable clients. They will stay in 3 different hotels during the tour. The end point of the journey is Naraan valley. So we want to provide them a good safe journey so that we could retain them as our customer. Syed Imran Haidar Ahsan Raza HUMAN RESOURCE Tour guide, Drivers ,Management Staff Project Team OTHER RESOURCES Vehicles, Finance, Tents.

Sponsor Project Manager Project Resources

Syed Imran Haidar.Ali Ahmad.Mian Muhammad Saad. Muhammad Salman. Ahsan Raza

2.0 PROJECT DATES.

Project Start 07-jun-2012 Project End 11-jun-2012 (approximately)

3.0 PROJECT OBJECTIVES (PURPOSE) Gift University is our regular client and we want to retain them for longer period of time. They have good repute specially in pay back If we don't or unable to give them our services they could go to our competitors This tour is giving us a huge amount of profit We can get good repute in this area More & more customers will attract once the project will complete successfully

4.0 MILESTONE DATES( SCHEDULE OF WORK) Item 1. 2. 3. 4. 5. 6. Major Events / Milestones Departure ( Gujranwala) Faisal Mosque Murree (Nathia Gali) Naraan Muree (Mall) Arrival (Gujranwala) Dates

7-JUNE-2012 7-june-2012 7-june-2012 8-june 2012 10-june 2012 11-june 2012

1 Project Charter | A&S Touristo

5.0 BUDGET INFORMATION Transportation Accommodation expenses Miscellaneous Expense Rs 30,000 Rs 18,0000 Rs 40,000

11.0 SIGNOFF Project Sponsor: Date: AUTHORIZATION Severity Description

2 Project Charter | A&S Touristo

PROJECT SCOPE AND WORK BREAKDOWN STRUCTURE 1. CONFIRM NUMBER OF VISITORS (A) 2. CONFIRM VISITING PLACES (B) 3. ARRANGEMENT OF TRANSPORTATION
3.1. DETERMINE TYPE AND STANDARDS OF VEHICLES (C 3.2. DETERMINE NUMBER OF VEHICLES NEEDED (D 3.2.1. NUMBER OF FIRMS OWN VEHICLE USED.(E) 3.2.1.1. 3.2.1.2. 3.2.1.3. CHECK QUALITY OF VEHICLES.(F) CONTACT THE DRIVERS.(G FINALIZE THE OWN VEHICLES FOR USE (H

3.2.2. DETERMINE VEHICLES OUTSOURCED (I 3.2.2.1. 3.2.2.2. 3.2.2.3. 3.2.2.4. 3.2.2.5. CONTACT LOCAL TRANSPORT SERVICES.(J) CHECK LOCAL TRANSPORT COMPANIES CREDIBILITY AND RECORD.(K) CHECK IF THE DEMANDED VEHICLES AVAILABLE.(L CHECK THE QUALITY OF VEHICLES.(M

CHECK THE HISTORY AND CREDIBILITY OF DRIVERS PROVIDED WITH OUTSOURCED VEHICLES.(N) SUBMIT THE PROPOSED TRANSPORTATION BUDGET TO FINANCE DEPARTMENT (O

3.2.2.6. 3.2.2.7.

SELECT THE TRANSPORT COMPANY AND HIRE THE VEHICLES AFTER APPROVAL FROM THE FINANCE DEPARTMENT.(P)

3.3. PROVIDE SECURITY AND FIRST AID FACILITY IN VEHICLES.(Q) 3.4. CONFIRM IDENTITY OF VISITORS.(R)

3 Project Scope and Work Breakdown Structure | A&S Touristo

4. ACCOMMODATION ARRANGEMENT
4.1. DETERMINE THE NUMBERS OF HOTELS 4.2. SEARCH THE HOTELS (T 4.2.1. CHECK FOOD RANGE OFFERED BY HOTELS (U 4.2.2. CHECK SERVICES PROVIDED BY HOTELS (V) 4.2.3. CHECK PREVIOUS DEALING RECORD WITH HOTELS (W) 4.3. SELECT THE HOTEL AND CONTACT THE HOTEL MANAGER FOR PRICING AND BARGAINING(X) 4.4. SUBMIT TOTAL ACCOMMODATION EXPENSES TO FINANCE DEPARTMENT (Y) 4.5. SIGN AGREEMENT AND BOOK THE HOTEL AFTER APPROVAL FROM FINANCE DEPARTMENT. (Z)
AND ROOMS NEEDED TO BE BOOKED (S

5. ROUTING
5.1. DETERMINE THE ROUT. (AA) 5.2. DETERMINE ESTIMATED TRAVEL TIME. (AB) 5.3. DETERMINE THE STOPS. (AC) 5.4. DETERMINE THE FILLING STATIONS. (AD) 5.5. DETERMINE THE EMERGENCY SERVICES REQUIRED. (AE) 5.6. DETERMINE ALTERNATIVE ROUTES (IF REQUIRED). (AF) 5.7. DETERMINE THE RESCUE SERVICES ON ROUT. (AG) 5.8. FINALIZE THE ROUTE AND COMMUNICATE THE ROUTE TO DRIVERS (AH)

6. ON VISITING PLACES:
6.1. SELECTION OF PLACES TO BE VISITED ON TARGETED LOCATIONS. (AI) 6.2. DETERMINE THE TIME SPENT ON EACH LOCATION. (AJ) 6.3. DETERMINE THE REFRESHMENTS NEEDED ON VISITING PLACES.(AK) 6.4. ARRANGING THE TENTS (IF NEEDED). (AL) 6.5. DETERMINE THE NUMBER OF TOUR GUIDES NEEDED (AM) 4 Accommodation Arrangement | A&S Touristo

6.5.1. SELECT AND CONTACT THE TOUR GUIDES (AN) 6.5.2. ARRANGE SECURITY AND FIRST AID FACILITY ON VISITING PLACES. (AO) 6.5.3. DETERMINE TOTAL ESTIMATED EXPENSES RELATED TO VISITING PLACES (AP)

7. FINANCE:
7.1. MAKE BUDGET FOR TRANSPORTATION (AQ) 7.2. APPROVE TRANSPORTATION EXPENSES PROPOSED (AR) 7.3. MAKE BUDGET FOR ACCOMMODATION (AS) 7.4. APPROVE ACCOMMODATION EXPENSES PROPOSED (AT) 7.5. MAKE BUDGET FOR MISCELLANEOUS EXPENSES (AU) 7.6. APPROVE MISCELLANEOUS EXPENSES PROPOSED (AV)

FURTHER ROLES AND RESPONSIBILITIES

Responsible Personnel Job Post Transportation

Project Activities Accommodation Rout Determination Visiting places activities Finance

Syed Imran Haider AhsanRaza Butt Ali Ahmad Cheema MianM.Saad Ali Rauf Muhammad Salman

Transport Manager Business Relationship Manager Quality Manager Risk Manager Finance Manager

1 1

1 3 1 3 3 1

3 2

Human Resource Manager Levels of Responsibility: 1= Overall responsibility 2= Performance Responsibility 3= Support

5 Finance: | A&S Touristo