STEPS OF SAP FICO GENERAL LEDGER

1) Define Company : Menu Path: IMG Enterprise Structure Definition Financial Accounting Define Company T Code : OX15 2) Define Company Code Menu Path: IMG Enterprise Structure Definition Financial Accounting Edit, Company Code T Code : OX02 Copy, Delete

3) Assign Company Code to Company Menu Path: IMG Enterprise Structure Assignment Financial Accounting Assign Company code to Company T Code : OX16 4) Define Business Area Menu Path: IMG Enterprise Structure Definition Financial Accounting Define Business Area T Code : OX03 5) Define Functional Area Menu Path: IMG Enterprise Structure Definition Financial Accounting Define Functional Area T Code : SPRO 6) Define Credit Controlling Area Menu Path: IMG Enterprise Structure Definition Financial Accounting Define Credit Controlling Area T Code : OB45 7) Assign Company Code to Credit Controlling Area Menu Path: IMG Enterprise Structure Assignment Financial Accounting Assign Company code to Credit Control Area T Code : SPRO 8) Define Fiscal Year Variant Menu Path: IMG Financial Accounting Financial Accounting Global Settings Fiscal year - Fiscal year Variant T Code : OB29 9) Assign Company Code to Fiscal Year Variant Menu Path: IMG Financial Accounting Financial Accounting Global Settings Fiscal year Assign Company Code to Fiscal year Variant T Code : OB37 10) Define Variant for Open Posting Period Menu Path: IMG Financial Accounting Financial Accounting Global Settings Documents Posting Period Define Variant for Open Posting Period T Code : OBBO 11) Open and close Posting Periods Menu Path: IMG Financial Accounting Financial Accounting Global Settings Documents Posting Period Open and close Posting Periods T Code : OB52 12) Assign Company Code to Posting Period Variant Menu Path: IMG Financial Accounting Financial Accounting Global Settings Documents Posting Period Assign Company Code to Posting period Variant T Code : OBBP 13) Define Field status Variant Menu Path: IMG Financial Accounting Financial Accounting Global Settings Documents Line Items Controls Maintain field status Variant T Code : OBC4 14) Assign Company Code to Field Status Variant Menu Path: IMG Financial Accounting Financial Accounting Global Settings Documents Line Items Controls - Assign Company Code to Field Status Variant T Code : OBC5

15) Define Tolerance Group for Users Menu Path: IMG Financial Accounting Financial Accounting Global Settings Documents Line Items Controls Define Tolerance group for Users T Code : OBA4 16) Define Document Types Menu Path: IMG Financial Accounting Financial Accounting Global Settings Documents Document Header Define Document Types T Code : OBA7 17) Define Number Ranges for Document Types Menu Path: IMG Financial Accounting Financial Accounting Global Settings Documents Document Header Define Document Types T Code : OBA7 18) Define Posting Keys Menu Path: IMG Financial Accounting Financial Accounting Global Settings Documents Line Items Controls Define Posting Keys T Code : OB41 19) Define Chart of Accounts Menu Path: IMG Financial Accounting General Ledger Accounting General Ledger Accounts Master Records Preparation Edit Chart of accounts list T Code : OB13 20) Assign Company Code to Chart of Accounts Menu Path: IMG Financial Accounting General Ledger Accounting General Ledger Accounts Master Records Preparation Assign Company Code to Chart of accounts T Code : OB62 21) Define Account Groups and Number Ranges Menu Path: IMG Financial Accounting General Ledger Accounting General Ledger Accounts Master Records Preparation Define Account Group T Code : OBD4 22) Define Retained Earning Account Menu Path: IMG Financial Accounting General Ledger Accounting General Ledger Accounts Master Records Preparation Define Retained Earning A/c T Code : OB53 23) Create GL Master Records (Screen 1) Menu Path: Easy Access Accounting Financial Accounting General Ledger - Master Records Individual Processing Create Centrally T Code : FS00

Testing Configurations End user part

1) GL Document Entry (Screen 1) Menu Path: Easy Access Accounting Financial Accounting General Ledger Document Entry General Posting T Code : F-02 1. To view posting documents - FB03 2. To view GL master record - FBL3N 3. To view GL master record Line items - FS10N 4. To change Line Items of a document - FB09 5. To Change Document - FB02 6. To park GL Account - F-65 7. To view parking documents - FBV3 8. To Delete, Edit, Clear Parked Document - FBV0 9. Clear GL Account - F-03 10.Reverse GL Document - FB08

ACCOUNTS PAYABLE
1) Define Vendor Account Groups Menu Path: IMG Financial Accounting Accounts Receivable & Accounts Payable Vendor Accounts Master Data Preparation for creating Vendor Master Data Define Account groups with Screen Layout T Code : OBD3 2) Create Number Ranges for Vendor Account Groups Menu Path: IMG Financial Accounting Accounts Receivable & Accounts Payable Vendor Accounts Master Data Preparation for creating Vendor Master Data Create Number range for Vendor account groups T Code : XKN1 3) Assign Number Ranges to Vendor Account Groups Menu Path: IMG Financial Accounting Accounts Receivable & Accounts Payable Vendor Accounts Master Data Preparation for creating Vendor Master Data Assign Number range for Vendor account groups 4) Define Vendor Tolerance Group Menu Path: IMG Financial Accounting Accounts Receivable & Accounts Payable Business Transactions Open Item Clearing Clearing Differences - Define Tolerances for Customers / Vendors T Code : OBA3 5) Create GL A/c for Vendor Recon Account (Screen 1) Menu Path: Easy Access Accounting Financial Accounting General Ledger - Master Records Individual Processing Create Centrally T Code : FS00 6) Create Vendor Master Records (Screen 1) Menu Path: Easy Access Accounting Financial Accounting Accounts Payable Master Records - Create T Code : FK01 7) Define Payment Terms for vendor Menu Path: IMG Financial Accounting Accounts Receivable & Accounts Payable Business Transactions Outgoing Invoice/Credit memo Maintain Terms of Payment T Code : OBB8 (Select, if interest calculation is required) 8) Assign Payment Terms to Vendor Master (Screen 1) Menu Path: Easy Access Accounting Financial Accounting Accounts Payable Master Records - Change T Code : FK02 9) Define alternative recon a/c for Down Payments Menu Path: IMG Financial Accounting Accounts Receivable & Accounts Payable Business Transactions Down payment made Define alternative recon a/c for Down payments T Code : OBYR (create Advance to Vendors GL A/c) 10) Assign Automatic Posting Menu Path: T Code : OBXU, FBKP ( create discount allowed and discount received account) 11) Creation of House Bank (Screen 1) Menu Path: IMG Financial Accounting Bank Accounting Bank Accounts Define House Bank T Code : FI12 12) Automatic Payment Program Menu Path: IMG Financial Accounting Accounts Receivable & Payable Business Transactions Outgoing Payments Automatic Outgoing payments Payment method/Bank Selection for Payment program T Code : FBZP 13) Creation of Check Lots Menu Path: IMG Financial Accounting Accounts Receivable & Payable Business Transactions Outgoing Payments Automatic Outgoing payments Payment method/Bank Selection for Payment program T Code : FCHI 14) Assign Payment Method to Vendor Master Menu Path: Easy Access Accounting Financial Accounting Accounts Payable Master Records - Change T Code : FK02

GL Master Records to be created in AP

ASSETS Advance to Vendors INCOME Cash Discount Received LIABILITIES Sundry Creditors (Recon) A/c EXPENSES Purchase Account

Configurations testing End user part

Post Purchase Invoice Post Outgoing Payment for vendor Post Advance Payment to Vendor Post Cash Discounting Entries Automatic Payment Program run Important Transaction Codes for End user

1) Vendor Invoice Posting Menu Path: Easy Access Accounting Financial Accounting Accounts Payable Document Entry - Invoice T Code : FB60 2) Vendor Outgoing payment Posting Menu Path: Easy Access Accounting Financial Accounting Accounts Payable Document Entry Out going payment Post (F-53) T Code : F-53 3) Vendor Down Payment Posting Menu Path: Easy Access Accounting Financial Accounting Accounts Payable Document Entry Down Payment Down Payment (F-48) T Code : F-48 4) Vendor Outgoing Payment Posting (Discount) Menu Path: Easy Access Accounting Financial Accounting Accounts Payable Document Entry Out going payment Post (F-53) T Code : F-53 Vendor Payment Posting 1. Payment after Due date (F-53) 2. Payment before Due date (F-53) 3. Advance payment (F-48)

Important T Codes in Accounts Payable

1. Vendor Document Posting - F-43 2. Vendor Document Posting (One screen) - FB60 3. Vendor Credit Memo - F-41 4. Vendor Credit Memo 9One Screen) - FB65 5. Vendor Invoice Parking - FV60 6. Vendor Credit Memo Parking - FV65 7. Document Reversal - FB08 8. Clear Vendor Transactions - F-44 9. To view Vendor Document - FB03 10. To view Vendor master record Line items - FK10N 11. To view Vendor Master Records - FBL1N 12. Post Outgoing payment posting - F-53 13. Post Down payment Posting - F-48 14. Automatic payment Run - F110

Accounts Receivable
1) Define Customer Account Groups Menu Path: IMG Financial Accounting Accounts Receivable & Accounts Payable Customer Accounts Master Data Preparation for creating Customer Master Data Define Account groups with Screen Layout T Code : OBD2 2) Create Number Ranges for Vendor Account Groups Menu Path: IMG Financial Accounting Accounts Receivable & Accounts Payable Customer Accounts Master Data Preparation for creating Customer Master Data Create Number range for Customer account groups T Code : XDN1 3) Assign Number Ranges to Vendor Account Groups Menu Path: IMG Financial Accounting Accounts Receivable & Accounts Payable Customer Accounts Master Data Preparation for creating Customer Master Data Assign Number range for Customer account groups T Code : SPRO 4) Define Vendor Tolerance Group Menu Path: IMG Financial Accounting Accounts Receivable & Accounts Payable Business Transactions Open Item Clearing Clearing Differences - Define Tolerances for Customers / Vendors T Code : OBA3 5) Create GL A/c for Customer Recon Account (Screen 1) Menu Path: Easy Access Accounting Financial Accounting General Ledger - Master Records Individual Processing Create Centrally T Code : FS00 6) Create Customer Master Records (Screen 1) Menu Path: Easy Access Accounting Financial Accounting Accounts Receivable Master Records - Create T Code : FD01 7) Define Payment Terms for vendor Menu Path: IMG Financial Accounting Accounts Receivable & Accounts Payable Business Transactions Outgoing Invoice/Credit memo Maintain Terms of Payment T Code : OBB8 8) Assign Payment Terms to Customer Master Menu Path: Easy Access Accounting Financial Accounting Accounts Receivable Master Records - Change T Code : FD02 9) Define alternative recon a/c for Down Payments Menu Path: IMG Financial Accounting Accounts Receivable & Accounts Payable Business Transactions Down payment received Define alternative recon a/c for Customer Down payments T Code : OBXR (CREATE Advance from Customers GL A/c) 10) Assign Automatic Posting Menu Path: T Code : FBKP ( Click Automatic postings 2. Click Cash disc. And pmt differences 3. Click Cash disc. Exp 4. Enter Chart of A/c 5. Click Save button 5. Enter GL A/c 6. SAVE the settings) 11) Dunning (Reminder) 1. Dunning Area 2. Dunning Procedure 3. Dunning Levels 4. Dunning Text 5. Dunning Charges 6. Minimum Amount for Dunning 7. Dunning Forms

Assign Dunning Procedure to Customer

12) Define Dunning Area Menu Path: IMG Financial Accounting Accounts Receivable & Accounts Payable Business Transactions Dunning Basic settings for dunning Define Dunning Area T Code : OB61

GL Master Records to be created in AR

ASSETS Sundry Debtors (Recon) A/c Bill of Exchange (Recon) A/c INCOME Sales Accounts LIABILITIES Advance from Customers Bills Discounting (Automatic) EXPENSES Cash Discount Allowed Bank Charges

Configurations testing End user part

Post Sales Invoice Post Receipt from Customers Advance receipt posting Post Bill of Exchange Post Bills Discounting Dunning Run
1) Customer Invoice Posting Menu Path: Easy Access Accounting Financial Accounting Accounts Receivable Document Entry - Invoice T Code : FB70 2) Customer Receipt Posting Menu Path: Easy Access Accounting Financial Accounting Accounts Receivable Document Entry Incoming payment T Code : F-28 3) Customer Down Payment Posting Menu Path: Easy Access Accounting Financial Accounting Accounts Receivable Document Entry Down payment Down payment T Code : F-29 4) Post Bill of Exchange (Screen 1) Menu Path: Easy Access Accounting Financial Accounting Accounts Receivable Document Entry Bill of Exchange Payment T Code : F-36 5) Post Bills Discounting (Screen 1) Menu Path: Easy Access Accounting Financial Accounting Accounts Receivable Document Entry Bill of Exchange Discounting T Code : F-33

Customer Receipt Posting

1. Receipt after Due date (F-28) 2. Receipt before Due date (F-28) 3. Advance Receipt (F-29)

Codes in Accounts Receivable

1. Customer Document Posting - F-22 2. Customer Document Posting (One screen) - FB70 3. Customer Credit Memo - F-27 4. Customer Credit Memo 9One Screen) - FB75 5. Customer Invoice Parking - FV70 6. Customer Credit Memo Parking - FV75 7. Document Reversal - FB08 8. Clear Customer Transactions - F-32 9. To view Customer Document - FB03 10. To view Customer master record Line items - FD10N 11. To view Customer Master Records - FBL5N 12. Post Incoming Receipt posting - F-28 13. Post Down payment Posting - F-29 14. Post Bill of Exchange - F-36 15. Post Bills Discounting - F-33 16. Post Reversal for Bills Discounting - F-20 17. Dunning Run - F150

ASSET ACCOUNTING
1) Define Tax codes for Sales / Purchases
Menu Path: IMG Financial Accounting Financial Accounting Global Settings Tax on Sales / Purchases Calculation Define Tax Codes for Sales / Purchases T Code : FTXP 1. Enter Tax %age 2. SAVE the settings Enter Country Code 1. Enter Tax Code - Press Enter 2. Enter Description 3. Enter Tax type - Press Enter Steps: 1. Enter Tax %age 2. SAVE the settings Steps: 1. Click Position 2. Enter Co. Code 3. Enter Input Tax code 4. Enter Output tax code 5. SAVE the settings

2) Copy Reference Chart of Depreciation Menu Path: IMG Financial Accounting Asset Accounting Organizational Structure Copy reference Chart of Depreciation/Depreciation Area T Code : EC08 3) Assign Chart of Depreciation to Company Code Menu Path: IMG Financial Accounting Asset Accounting Organizational Structure Assign Chart of Depreciation to Company code T Code : OAOB 4) Define Depreciation Area Menu Path: IMG Financial Accounting Asset Accounting Valuation Determine Chart of Depreciation T Code : OADB 5) Specify Account Determination Menu Path: IMG Financial Accounting Asset Accounting Organizational Structure Asset Class Specify Account Determination T Code : SPRO 6) Create Screen Layout Rule Menu Path: IMG Financial Accounting Asset Accounting Organizational Structure Asset Class Create Screen layout Rule T Code : SPRO 7) Define Number Range Interval Menu Path: IMG Financial Accounting Asset Accounting Organizational Structure Asset Class Define Number Range Interval T Code : AS08 8) Define Asset Class Menu Path: IMG Financial Accounting Asset Accounting Organizational Structure Asset Class Define Asset Class T Code : OAOA 9) Assign GL Accounts to Fixed Assets Menu Path: IMG Financial Accounting Asset Accounting Integration with General Ledger Assign General Ledger Accounts T Code : AO90 (Double click Depr.) 10) Determination of Depreciation Area in Asset Class Menu Path: IMG Financial Accounting Asset Accounting Valuation Determination of Depreciation Area In Asset Class T Code : OAYZ 11) Specify Intervals and Posting Rules Menu Path: IMG Financial Accounting Asset Accounting Integration with General Ledger Post Depreciation

To General Ledger Specify Intervals and Posting Rules T Code : OAYR (Select Co. Code - Double click Posting Rules)

12) Specify Rounding off Net Book value and/or Depreciation Menu Path: IMG Financial Accounting Asset Accounting Valuation Amount specification Specify rounding Off Net Book value and/or Depreciation T Code : OAYO 13) Define Screen Layout for Asset Master Data Menu Path: IMG Financial Accounting Asset Accounting Master Data Screen layout Define Screen Layout for Asset Master data 14) Define Screen Layout for Asset Depreciation Area Menu Path: IMG Financial Accounting Asset Accounting Master Data Screen layout Define Screen Layout for Asset Depreciation Area T Code : AO21 15) Define Base Method Menu Path: IMG Financial Accounting Asset Accounting Depreciation Valuation methods Depreciation Key Calculation Methods Define Base Method 16) Define Declaiming Balance Method Menu Path: IMG Financial Accounting Asset Accounting Depreciation Valuation methods Depreciation Key Calculation Methods Define Declaiming Balance Method 17) Define Multi Level Method (Straight Line Method) Menu Path: IMG Financial Accounting Asset Accounting Depreciation Valuation methods Depreciation Key Calculation Methods Define Multi Level Method T Code : AFAMS (Double Click Levels) 18) Define Multi Level Method (Written Down Value Method) Menu Path: IMG Financial Accounting Asset Accounting Depreciation Valuation methods Depreciation Key Calculation Methods Define Multi Level Method NEW ENTRIES (Double Click Levels) 19) Maintain Period Control Method Menu Path: IMG Financial Accounting Asset Accounting Depreciation Valuation methods Depreciation Key Calculation Methods Maintain Period Control Method T Code : AFAMP 20) Maintain Depreciation Key Menu Path: IMG Financial Accounting Asset Accounting Depreciation Valuation methods Depreciation Key Maintain Depreciation Key T Code : AFAMA (Double click Assignment of Calculation methods) (Click Back button) (Select Ord Dep. 2. Click Activate 3. Click Back button) 21) Creation of Asset Master Menu Path: Easy Access Accounting Financial Accounting - Fixed Assets Asset Create T Code : AS01 (Click Master Data) (Click Depreciation areas) 22) Creation of Sub-Asset Master Menu Path: Easy Access Accounting Financial Accounting - Fixed Assets Asset Create Sub Number Create T Code : AS11 (Enter Asset Enter Co. Code Click Master Data) (Enter Description 2. Enter Co. Code 3. Click Master Data)

GL Master Records to be created in AR

ASSETS Fixed Asset (Recon) A/c Accumulated DepreciationA/c. Asset Acquisition INCOME Sales of Asset Profit on Sale of Asset EXPENSES Loss on Sale of Asset

Loss due to Asset Scrap Depreciation

Configurations testing End user part

Post Asset Purchase Invoice Depreciation Run Asset Purchase Posting Menu Path: Easy Access Accounting Financial Accounting - Fixed Assets Postings Acquisition External Acquisition with Vendor T Code : F-90 Depreciation Run Menu Path: Easy Access Accounting Financial Accounting - Fixed Assets Periodic Processing Depreciation Run - Execute T Code : AFAB (Select Test Run 6. Click Execute - Press Enter) Depreciation Run Menu Path: Easy Access Accounting Financial Accounting - Fixed Assets Periodic Processing Depreciation Run - Execute T Code : AFAB Steps: 1. Enter Co. Code 2. Enter Fiscal Year 3. Enter Period 4. Select Planned posting run 5. De Select Test Run 6. Click Program 7. Click Execute in Back ground - Enter Output Device - Click Continue - Click Immediate - SAVE the settings

Next Step
Steps: - Go to System>Service >Jobs>Job overview - Click Execute button - Select the Job - Click Spool button - Select the Line Item - Click Display button - Final Screen will appear for posting Depreciation. 1. Asset Purchase Posting - F-90 2. Asset Transfer (Within Company Code) - ABUMN 3. Asset Transfer (Inter Company Asset Transfer) - ABT1N 4. Asset Retirement - F-92 5. Asset Scraping - ABAVN 6. Reverse the Document - AIST 7. Asset Master Creation - AS01 8. Sub-Asset Master Creation - AS11 9. Asset Group Creation - AS21 10. Sub-Asset Group Creation - AS24 11. Change Asset Master - AS02 12. Change Sub-Asset Master - AS22 13. Depreciation Run - AFAB 14. Recalculate Depreciation - AFAR 15. Asset Explore - AW01N 16. Upload Asset Balances OASV