AIM

TE.040 SYSTEM TEST SCRIPT General Ledger Implementation

Author: Creation Date: Last Updated: Document Ref: Version:

Ojo Olusola July 1, 2009 August 24, 2009

Approvals:

Project Manager SoftAlliance

Project Manger LIRS

TE.040 System Test Script August 24, 2009

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Document Control
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TE.040 System Test Script August 24, 2009

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Contents

Document Control.......................................................................................ii Overview.....................................................................................................1 Century Date Compliance.....................................................................1 System Test Sequences..............................................................................2 System Test Specifications < Define New Account COA Values >..............3 System Test Specifications < Open / Close GL Accounting Periods >.........5 System Test Specifications < Enter Journals >...........................................6 System Test Specifications < Journal Revision And Posting >....................8 System Test Specifications < Define / Generate Recurring and allocation Journals >.................................................................................................10 System Test Specifications < Reverse Journal Entries >...........................13 System Test Specifications < Budget >....................................................14 System Test Specifications < General Ledger Interface >........................17 System Test Specifications < Reporting >................................................19 Defect Log.................................................................................................20 Open and Closed Issues for This Deliverable............................................21 Open Issues.........................................................................................21 Closed Issues.......................................................................................21

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Overview
This System Test Script documents the steps needed to test the integration of application extensions with the target application system with respect to the General Ledger process. System testing measures the quality of the entire application system, using system test sequences and scripts. You must create scripts for all business processes based on the Mapped Business Requirements (BR.030); however, the focus of business solution testing is confirming individual business processes, while business system testing focuses on confirming the collective application system. This system test will include the following types of testing: Integrated Business Processes Security Testing

Century Date Compliance

In the past, two character date coding was an acceptable convention due to perceived costs associated with the additional disk and memory storage requirements of full four character date encoding. As the year 2000 approached, it became evident that a full four character coding scheme was more appropriate. In the context of the Application Implementation Method (AIM), the convention Century Date or C/Date support rather than Year2000 or Y2K support is used. It is felt that coding for any future Century Date is now the modern business and technical convention. Every applications implementation team needs to consider the impact of the Century Date on their implementation project. As part of the implementation effort, all customizations, legacy data conversions, and custom interfaces need to be reviewed for Century Date compliance. Testing activities need to make sure that all interfaces and application extensions are coded for Century Date compliance. System test scripts should include steps for testing Century Date compliance.

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System Test Sequences

Sequen ce # 1. 2. 3. 4. 5. 6. 7. 8. 9. General Ledger Test Name Define New Account Flexfield Values Open / Close GL Accounting Periods Enter Journals Journal Revision And Posting Define/Generate Recurring Journal Reverse Journal Entries Budget General Ledger Interface Reporting Description Define New Account Flexfield Values Open / Close GL Accounting Periods Enter Functional Currency Journals Journal Revision And Posting Define/Generate Recurring and Allocation Journal Reverse Journal Entries Enter Budget Journals General Ledger Interface Reporting Tes ter Test Status Active Active Active Active Active Active Active Active Active Pass/Fai l Notes

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System Test Specifications < Define New Account COA Values >
Scen ario Step 1.1 Eve nt Test Step Defining New Chart of Accounts segment Values Role GL Supervis or Action or Path Test Step Details (N) Setup > Financials > Flexfields > Key > Values Select Application: (Oracle General Ledger) - Select Title: (Accounting Flexfield) - Select Structure - Select the segment that you want to add to it a new value - (B) Find - Move to Values section - (M) File > New - Enter the new value - Enter the new value description - Only if entering a value for the Natural account Segment, you must specify the qualifier Account type (Asset, Liability, Expense, Revenue, Ownership/Stockholder's Equity) Save your Work - Select Application: (Oracle General Ledger) - Select Title: (Accounting Flexfield) - Select Structure - Select the segment that you want to add to it a new value - (B) Find - Move to Values section - (M) View > Find, to search for the value you want to - New value is added to the Chart of Accounts and appears in the list of values showing the accounting values During the Journal Entry. Expected Results Actual Results Statu s

1.2

Deactivate Chart of Accounts segment value

GL Supervis or

(N) Setup > Financials > Flexfields > Key > Values

The COA value is deactivated. The list of values is not showing the deactivated value during the Journal Entry.

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Scen ario Step

Eve nt

Test Step

Role

Action or Path Test Step Details deactivate Uncheck the Enabled check box, in order to deactivate the COA vaule Save your Work -

Expected Results

Actual Results

Statu s

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System Test Specifications < Open / Close GL Accounting Periods >

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Scen ario Step 2.1

Test Step Event Closing Accounting Period Opening Next Accounting Period

Role GL Manager

Action or Path Test Step Details (N) Setup> Open/Close Choose the Period you want to close Select from list of values to change its Status to Closed (B) Open Next Period in order to open the next period You can select Open from the list of values to open any closed period

Expected Results The Period is Closed and no one can enter, post or update Journals in to this Period After the request completed, the Period is opened for Entry and Posting The following 1 period is opened as Future Entry Period

Actual Results

Statu s

2.2

GL Manager

(N) Setup> Open/Close

System Test Specifications < Enter Journals >

Scen ario Step 3.1

Test Step Event PR_GL_ 02 EV_GL_ 03 Source docum ent arrival Entering Function al Currenc y Journals

Role GL Account ant

Action or Path Test Step Details (N) Journal > Enter (B) New Journal Enter Journal Header Information: Enter Journal Name: (Can be Characters, Numbers or Both, or you can leave it empty) Journal Period: (The Default period is Last Open Period / Batch period) Journal Date: (The effective date for the Journal) Journal Category: Journal Description: (This description will default to all journal lines) Control Amount: (Optional, used to control the total of your journal lines) Note: If Journal Name is not Specified

Expected Results The Journal Saved The Document Number Created

Actual Results

Statu s

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Scen ario Step

Test Step Event

Role

Action or Path Test Step Details the System Automatically gives the Journal a name - Enter Lines Information: Line Number: Line Account: Line Amount: (Debit) Line Description: (Defaulted from the Journal Description) Line Amount: (Credit) Line Description: (Defaulted from the Journal Description) - Enter all required journal lines: Save your Journal - You Can Query on Entered Journals by the Following Attributes: Journal Name & Batch Name Period Category Currency Journal Source (Manual / Other Modules) Posting Status (Posted, Unposted, or Error) Document Numbers (From / To) Creation Dates (From / To)

Expected Results

Actual Results

Statu s

3.2

Journal Inquiry

GL Account ant

(N) Inquiry > Journal

Journal Entries that was recorded in step 6.1 could be retrieved for revision or correction

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System Test Specifications < Journal Revision And Posting >

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Scenari o Step 4.1

Event PR_GL_03 EV_GL_02

Test Step Printing the unposted Journal Voucher Posting the Journals

Role GL Supervisor

Action or Path (N) Report > Request > Standard. Check Single Request and Click (B) Ok. (N) Journals > Post

Test Step Details Chose the report name as (Journal General (132 Char) Report, for unposted journals) Enter parameters for the journal entry recorded in step 6.1: (Journal Name, Currency, Period) Submit the Request with no of Copies equal 1 Select the required period, balance type (Actual), required batch name or leave blank to retrieve all unposted batches (B) Find to retrieve required unposted batches Mark the Check Box for the batches you want to post You can review any batch before posting (B) Post Batch status is Posting

Expected Results Request Completed Normal and the Report Printed The request completes with no errors (the batch posted) The Accounts balances reflected in the Trial Balance Standard Report The Account Balance is correct The Variance is Calculated correct

Actual Results

Status

4.2

GL Manager

4.3

Account Inquiry

GL Supervisor

(N) Inquiry > Account

4.4

Account Balances Reports

GL Supervisor

(N) Report > Request > Standard. Check Single Request and Click (B) Ok.

Select the Accounting Periods you want to inquire the Account in it Choose if you want to inquire for the Account balance on a Single Currency (Select the Currency) or All Currencies Choose the Primary Account Balance Type you want to inquire (Actual / Budget / Encumbrance) Press Tabs till you reach to the Find Accounts Popup window Enter from: Accounts To: Accounts you want to inquire about (B) Show Balances (B) Journal Details if you want more details You can query the original journal entry by pressing (B) show full journal In case of this Account Journals entered in AP or AR or Assets, you can press (B) Drilldown to review the Sub ledger Details In case there is a budget amount on this Account Choose the Secondary Account Balance Type as Budget and enter the Budget Name then Press (B) Show Variance Account Balance information appears Select your reports from the List of Values, to view the Accounts Movements and Balances run the following reports: - Account Analysis (132 / 180 Char) - General Ledger (132 /180 Char) - Trail Balance Report -

Report output is consistent with actual data

Report output is consisten with Actual data.

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System Test Specifications < Define / Generate Recurring and allocation Journals >

Scena rio Step 5.1

Test Step Event PR_GL_0 7 EV_GL_0 7 Define Recurrin g Journals

Role GL Supervisor

Action or Path Test Step Details (N) Journals > Define > Recurring Enter a unique Name and optional Description for the batch (B) AutoCopy (If you want to copy entries from an existing recurring journal batch Note: You should group your recurring entries into one batch to speed processing. Enter the recurring journal entry Name: Select the recurring journal entry Category: Select the recurring journal entry Currency: Optionally enter a range of Active Dates to limit the use of the recurring entry to a specific time (B) Press Lines (to enter the recurring journal lines information) Enter a Line number: Select the recurring journal line GL Account: Enter an optional Line Description: Enter a Formula for the line if this is a formula recurring entry. Otherwise, enter an amount for standard entries Note: you can leave the Formulas blank to create skeleton journal entries Note: If the formula amount is positive, your account will be debited. If the formula amount is negative, your account will be credited Formula Operators: Associate an operator with each step of the formula (Use Enter to store the associated number or Use (+) to add, (-) to subtract, (*) to multiply, (/) to divide the associated number into the most recently stored number) Enter all remaining lines for the recurring journal entry Save your work Select the Recurring Batch you want to generate Select the Accounting Period to create an unposted journal batch (B) Press Generate -

Expected Results Recurring Journal Entry is ready to be generated

Actual Results

Status

5.2

Generat e Recurrin g

GL Supervisor

(N) Journals > Generate > Recurring

Recurring Journals created and

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Scena rio Step

Test Step Event Journals

Role

Action or Path Test Step Details A concurrent request submitted to create the unposted journal batches (The resulting journal batch is named <Recurring Batch Name>: <Date> <Time> If you generated skeleton journal entries, use the Enter Journals window to complete the journal information Post the recurring journal batches to update account balances Enter a unique Name and optional Description for the batch (B) AutoCopy (If you want to copy entries from an existing Allocation journal batch Note: You should group your Allocation entries into one batch to speed processing. (B) Formulas Enter the Allocation journal entry Name: Select the Allocation journal entry Category: Select the Allocation journal entry Currency: Check Converted Amount if you are using Functional Currency otherwise Check Calculated Amount and Select Conversion Type Enter Line A and (B) OK Enter Line B and (B) OK Enter Line C and (B) OK Enter Line T and (B) OK Enter Line O and (B) OK Save your work Select the Ledger/Ledger Set Select the Balancing Segment Value Select the Allocation Batch you want to generate Select the Accounting Period to create an unposted journal batch Check Full if you are Allocating all the Account Balance. This is recommended if you are allocating for the First Time. However for subsequent Account Balance, Check Incremental. (B) Press Generate A concurrent request submitted to create the unposted journal batches (The resulting journal batch is named <Allocation Batch Name>: <Date> <Time> Post the Allocation journal batches to update -

Expected Results posted The Accounts balances updated

Actual Results

Status

5.3

Define Allocatio n Journal

GL Supervisor

(N) Journals > Define > Recurring

Allocation Journal Entry is ready to be generated

5.4

Generat e Allocatio n Journals

GL Supervisor

(N) Journals > Generate > Allocation

Allocation Journals created and posted The Accounts balances updated

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Scena rio Step

Test Step Event

Role

Action or Path Test Step Details account balances

Expected Results

Actual Results

Status

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System Test Specifications < Reverse Journal Entries >

Scen ario Step 6.1

Eve nt

Test Step Reversi ng Incorre ct Journal s

Role GL Supervisor

Action or Path Test Step Details (N) Journal > Enter (B) Find Find the Journal you want to reverse - (B) Review Journal - Select the Period you want to reverse journal in it - Select the Reverse Method you want to Reverse with (Switch Dr/Cr or Change Signs) - (B) Press the Reverse Journal Alternatively - Find the Journal you want to reverse (B) Reverse Batch - Select the Period you want to reverse journal in it A message appears (B) ok Find the Reversal Journals created By: (Period, Journal Name, Batch Name) Select the journals you want to post Post the Journals

Expected Results Reversal Request completes normal An unposted Reversal Journal is created

Actual Results

Statu s

6.2

Post the Revers ed Journal s

GL Supervisor

(N) Journals > Post

Reversed Journals posted The Account Balance for these transactions net to Zero balance again

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System Test Specifications < Budget >

Scen ario Step 7.1

Test Step Event Define Budget

Role

Action or Path Test Step Details (N) Budget > Define>B udget Enter Budget Name and optional Description for the Budget - Select the Ledger Select Status e.g Open or Freezed - Select Budget First Period - Select Budget Last Period - Select Optional Master Budget (B) Open Next Year A decision box appears Click (B) Yes Concurent Request ID is generated - Click (B) OK Note: You can also Auto copy Budget of Previous Year that has the same Budget Period but different Year. For example if you are budgeting for Jan 2008 to Dec2008, You can auto copy a budget of Year 2007 with similar Period of Jan-Dec - Enter Budget Organisation and optional Description for the Budget organisation. - Select the Ledger - Enter Display Sequence - Click (B) Ranges - Enter Line - Enter Account Low and High - Select Type You can add more lines depending on the Account Range you are budgeting for. - Click (B) Budgetary Control Select Funds Check Level - Select Amount Type - Select Boundary

Expected Results Concurrent Request ID generated and the Budget defined.

Actual Results

Statu s

7.2

Define Budget Organi sation

(N)Budget > Define>Or ganisation

The request ID exist Budget Organisation is Saved.

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Scen ario Step

Test Step Event

Role

Action or Path Test Step Details - Select Funding Budget - (B) Open Next Year A decision box appears Click (B) Yes Concurent Request ID is generated - Click (B) OK
-

Expected Results

Actual Results

Statu s

Note: You can also Auto copy Budget Organisation from one Budget organization to the other by Clicking (B) Autocopy in the Define Budget Organisation Window.

7.3

Enter Budget Journal

(N) Budget > Enter> Journal

Note: You can only Auto copy to a budget organization that has not been assigned account ranges. - Select Budget - Select Budget Organisation - Select Accounting Period From Note that Accounting Period TO will automatically defaulted. - Enter Account Low and High - Click (B) OK - Click (B) Create Journal - Select Journal Batch - Select Category - Select Fund Status - Click (B) Check Funds A decision box appears asking you whether you want to save your changes - Click (B) Yes A form box appears Click (B) OK A Note message appear Your Transaction Passed Fund Check - Click (B) OK - Click (B) Reserve Fund to Reserved Fund A note message appear Your Transaction

Journal Batch Saved Transaction Passed Fund Check Transaction Passed Fund Reserve Create Journal Concurent request ID is generated. View Output and the Status shows Normal

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Scen ario Step

Test Step Event

Role

Action or Path Test Step Details passed Fund Reservation Click (B) OK Click (B) Done Alternatively see 7.4 - Select Budget - Select Budget Organisation - Select Accounting Period From Note that Accounting Period TO will automatically defaulted. - Enter Account Low and High - Click (B) OK - Enter Amount - Save - Click (B) Post A decision box appears Click (B) Yes A Note message appear Click (B) OK Select Budget Enter Batch Name Select Currency Select Budget Organisation from which Amount is to be transfered - Select Account from which Amount is to be transfereed - Select Budget Organisation to which Amount is to be transfered Select Account to which Amount is to be transfereed - Click (B) Transfer Amount - Select Period - Enter Amount - Save your Work Note that you can also Transfer by Period Range by Clicking (B) Transfer by Period Range. -

Expected Results

Actual Results

Statu s

7.4

Enter Budget Amoun t

(N) Budget > Enter> Amount

7.5

Budget Transfe r

(N) Budget > Enter>Tra nsfer

The Transfer is saved.

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System Test Specifications < General Ledger Interface >

Scen ario Step 8.1

Test Step Event Transfe r from Sub Ledger s to Genera l Ledger Importi ng Journal s

Role GL Superviso r

Action or Path Test Step Details (N) Journals > Import> Run Select the Source you need to import from List of Values. (B) Press Import

Expected Results The request completes with no errors

Actual Results

Statu s

8.2

Review Import Reques t Status

GL Superviso r

(N) Other > Requests

8.3 Correct ing Import ed Journal s GL Superviso r -

(N) Journals > Import > Correct

(B) Press Find to view all your requests Find your Import request by request number If the request Completed Normal press view output Button The output file is an execution report showing if there is any error in the journals you are importing, error lines and the error code for each line (like EF04). At the end of this report there is an Error Key to find out the error code meaning (Like EF04: These segment values are not a valid account. Check your cross validation rules) If the request Completed with error press Log File Button, In this case you should inform your System Administrator Find the required journal from the Journal Source Correct the journal lines Save your work (B) Press Import (repeat step 12.1)

- The request exist - The Output File Viewed - The Log File Viewed Note: the request may complete with status Normal but when you view the output file the journals may have errors. This different than the request Completed with Error

When you save the correction the line status will change to Corrected The required journal imported & can be posted
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Scen ario Step 8.4

Test Step Event Viewin g Import ed Journal s Posting Import ed Journal s Accoun t Inquiry

Role GL Superviso r

Action or Path Test Step Details (N) Journals > Enter Query the Imported Journal Batch Review the Journal Header Information Review the Journal Lines Information

Expected Results The Document Number Created All Imported Journals Information exists and correct The Batch Posted The Account balances updated The Account Balance is Correct

Actual Results

Statu s

8.5

GL Superviso r GL Superviso r

(N) Journals > Post (N) Inquiry > Accounts

Query the required batch Mark the Check Box (B) Press Post Select the Period range you want to inquire for it Select the Currency Press Tabs till you reach the Find Accounts Popup window Enter From: Accounts To: Accounts you need to inquire (B) Press Show Balance (B) Press Journal Details if you want more details (B) Press Show full Journal to view the original journal entry Print Account Balance Reports (General Ledger) to review the account balance

8.6

8.7

Accoun t Reports

GL Superviso r

(N) Other > Report > Run

The report completed Normally The Account Balance is Correct

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System Test Specifications < Reporting >

Scen ario Step 9.1 Test Step Event PR_GL_ 07 EV_GL_ 09 Print Standa rd Reports GL Supervisor (N) Other > Report > Run (B) Single Request Role Action or Path Test Step Details Select from LOV the following reports: Trial Balance Detail - Trail Balance Expanded - Trial Balance Summary 1 - General Ledger 132 Char - General Ledger Foreign Currency (132 Char) Note: You have to enter the required parameters for each report -

Expected Results Trial Balance data is correct and consistent with the actual data

Actual Results

Statu s

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Defect Log

Defect ID Numbe r

Test Step Refere nce

Module Name

Defect Description

Resolution

Re-Test By

Re-Test Date

Pass/Fai l

Status (open, closed, in process)

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Open and Closed Issues for This Deliverable

Open Issues

ID

Issue

Resolution

Responsibilit Target y Date

Impact Date

Closed Issues

ID

Issue

Resolution

Responsibilit Target y Date

Impact Date

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