CONTENTS

1.0 1.1 1.2 1.3 2.0 2.1 2.2 2.3 2.4 3.0 3.1 4.0 4.1 4.1 5.0 6.0 7.0 7.1 7.2 7.3 7.4 7.5 7.6 7.7 7.8 8.0 8.1 8.2 8.2.1 9.0 10.0 10.1 10.2 11.0 12.0 12.1 12.2 GENERAL ........................................................................... 3 Glossary .......................................................................... 3 Scope............................................................................. 3 References ........................................................................ 3 PROJECT QUALITY PLAN ............................................................ 3 Project Quality Plan Preparation and Control ........................................ 4 Activities Controlled by the PQP .................................................... 4 Distribution List of Controlled Copies ............................................... 5 Person Responsible For Implementation of Project Quality Plan ....................... 5 GENERAL CONTRACT INFORMATION ................................................. 6 Scope of Work ..................................................................... 6 CONTRACTORS QUALITY SYSTEM ................................................... 6 Contractors Profile ................................................................ 6 Contractors Quality Management System ........................................... 7 CONTRACT QUALITY POLICIES & OBJECTIVES ....................................... 7 ORGANIZATION ..................................................................... 8 ALLOCATION OF RESPONSIBILITIES ................................................. 8 Senior Project Manager ............................................................. 8 QA/QC Manager ................................................................... 9 QC Inspectors (Electrical / Instrumentation): ........................................ 10 Site Engineer (Electrical & Instrumentation) ......................................... 10 Site Planning Engineer ............................................................ 11 Construction Supervisors (Electrical & Instrumentation) ............................. 11 Material Controller / Stores In-charge ............................................... 11 HSE Manager (H.O) / HSE Advisors................................................. 12 PROJECT PROCEDURES ............................................................ 13 Contractors Management System Procedures ...................................... 13 Project Specific Procedures ....................................................... 14 Quality Control Procedures ........................................................ 14 INSPECTION & TEST PLANS ......................................................... 15 QUALITY RECORDS ................................................................ 16 Control of Documents / Records ................................................... 16 Process Control .................................................................. 16 QUALITY AUDIT .................................................................... 16 OTHER MEASURES ................................................................. 17 Non-conformities and Corrective Action ............................................ 17 Reporting ........................................................................ 17

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Project Quality Plan
12.2.1 12.2.2 12.2.3 12.2.4 12.3 12.4 12.5 12.6 12.7 12.8

Document Reference PTE/PQP/OXY/002 Rev. No Date 0 05.05.11

Daily Report ................................................................. 17 Weekly Reports .............................................................. 18 Monthly Reports ............................................................. 18 Annual Reports .............................................................. 18

Procurement, Inspection .......................................................... 19 Inspection & Testing at Manufacturers Works during manufacturing ................. 19 Material Tracking System .......................................................... 19 Supervision by Vendors Representative ........................................... 20 Control & Issue of Approved for Construction (AFC) Drawings to Site ................ 20 As-Built Documentation and O&M Manual .......................................... 20

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Project Quality Plan

Document Reference PTE/PQP/OXY/002 Rev. No Date 0 05.05.11

1.0

GENERAL

1.1 Glossary

Company Contractor QA QC HSE QMR PQP

Occidental Mukaihzna LLC Powertech Engineering LLC. Quality Assurance. Quality Control. Health, Safety & Environment Quality Management Representative Project Quality Plan

1.2 Scope

The scope of the Project Quality Plan covers all the activities executed under this contract by the Contractor. Activities involved in the execution of
the scope of work as specified in the Contract document are identified in Annexure-A to this PQP.

1.3

References
This Project Quality Plan has been prepared in accordance with requirements specified in Companys document Contract Quality Management System Requirements MUK-QAC-705-004 Revision A and the Contractors Quality Management System Procedure. All the activities of the Contract shall be carried out as per established procedures and in compliance with ISO 9001: 2008 Quality Management System requirements.

2.0

PROJECT QUALITY PLAN

As specified in the Contract, Project Quality Plan shall be prepared and submitted for Companys approval upon award of Contract. It shall be revised as and when required, approval obtained and distributed to the personnel as identified in the Document Distribution Matrix. Approved Project Quality Plan shall be controlled and issued as per Contractors established Quality System Procedure by QMR in HO. Up to date copies shall be maintained till the end of the contract.

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2.1 Project Quality Plan Preparation and Control

Document Reference PTE/PQP/OXY/002 Rev. No Date 0 05.05.11

This Project Quality Plan has been prepared by QA/QC Manager at HO in accordance with requirements specified in the Contract Specification and as per Contractors Quality System Procedure. After the internal review, Project Quality Plan shall be submitted to Companys review and approval. If the Company suggests any change or revision in the submitted PQP, the same shall be incorporated as per the comments and resubmitted for approval. All revisions shall be recorded in the Revision Status table identified in the Cover sheet of this PQP QMR is responsible for preparation, issue, and control of this document. Approved PQP shall be controlled as per PTEs Quality System Procedure PTE-QSP-005 Document Control and issued to all personnel identified in the distribution list. Any further revision is become necessary due to any reason by the Company or by Contractors Project Team, such revisions shall be carried out to PQP by QMR. This PQP shall be the live document till the end of the contract. The PQP and the documents listed herein shall be distributed for implementation as per the Document Distribution Matrix. Required addition/revision/changes shall be informed to QMR using established methods identified in the PTEs Quality System Procedures and QMR shall review the request and do the changes as necessary. Any such revision shall be recorded in the Revision Status and Company approval shall be obtained. After obtaining approval, changed sections shall be sent to all holders of controlled copy. It is the individuals responsibility to update Controlled Copy in his/her possession upon receipt of revised section of PQP from QMR.

2.2

Activities Controlled by the PQP

Activities that are covered by this Project Quality Plan are mentioned in Annexure-A. Quality Control Procedure, Inspection & Test Plan (ITP) and Method Statement shall be prepared for the activities as applicable and Companys approval shall be obtained. List of Contract Specific Procedures implemented in this Contract has been attached in Section 8.0.

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2.3 Distribution List of Controlled Copies

Document Reference PTE/PQP/OXY/002 Rev. No Date 0 05.05.11

Controlled copies of Project Quality Plan shall be distributed as per below attached List and records shall be maintained at HO. Any update in PQP and subsequent revision shall be issued to all the personnel identified in this list.

LIST OF CONTROLLED PQP DISTRIBUTION

Copy No. 1 2 3 4 5 6 Sr. Project Manager Site Manager QA/QC Manager QC Inspector Name Position Organization Company Company PTE PTE PTE PTE

2.4

Person Responsible For Implementation of Project Quality Plan

PTE is committed to provide consistent outstanding services to its Customers and to carry out all its activities in accordance with established, approved procedures. PTE has developed the culture within the company to equally share the responsibility of delivering the best performance every time by each employee. The responsibility of effectively implementing this Project Quality Plan is resting with Site Manager. He shall be given all assistance from HO as required to achieve customer satisfaction and desired results with completion of the Project in time.

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3.0 3.1 GENERAL CONTRACT INFORMATION Scope of Work

Document Reference PTE/PQP/OXY/002 Rev. No Date 0 05.05.11

The scope of work is providing Electrical and Instrumentation Services for Block 9 and 27. Below are summary of high level activities that will form the various activities expected to be performed in the Contract.

i. ii. iii. iv. v. vi. vii. viii. ix. x. xi. xii. xiii. xiv. xv. xvi. xvii.

OHL & ASSOCIATED MAINTENANCE WORKS WORKS ON 33KV ENERGISED OVER HEAD LINES( LIVE LINE) SWITCH GEARS, RMUs & ASSOCIATED MAINTENANCE PTs/CTs/Circuit breakers/ Relays/Meters/ Integrity tests Oil Filtration for Various Transformers (Including Supply of Required Equipments) Maintenance of Transformers, batteries & Chargers OHL Wooden Poles Installation Work Assembly & Installation of Concrete (Euro poles) TRANSFORMER INSTALLATIONS DISMANTLING OF TRANSFORMERS Concrete Foundation for Transformers, CTs, RMUs with Materials CABLE LAYING AND RELATED WORKS INSTRUMENTATION MISCELLANEOUS INSTALLATIONS CABLE LAYING AND RELATED WORKS INSTRUMENTATION

4.0 4.1

CONTRACTORS QUALITY SYSTEM Contractors Profile

Powertech Engineering L.L.C is one of the leading Electrical & Civil EPC contractor executing multi-projects in Oil & Gas field as well as other areas in the Sultanate of Oman. PTE is having the capability for Design, Procurement, Installation, Testing & Commissioning of 132kV & 33kV Over Head Lines & Substation up to 132kV system and associated CMEI works. PTE has dedicated team of qualified and experienced Managers, Engineers and Supervisors and Work Crew, can manage the work efficiently under their entity. Being confident enough to execute any Projects in a professional manner by meeting all stringent work specifications and HSE standards within given
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Document Reference PTE/PQP/OXY/002 Rev. No Date 0 05.05.11

time schedules, we keep abreast with the ever increasing sophistication of equipment and systems. We are committed to Quality service and Customer satisfaction. Organization charts of PTE at HO and of this Contract are attached as annexure to this document.

4.1

Contractors Quality Management System

4.1.1 Powertech Engineering L.L.C is committed to HSE & Quality, continually striving hard to achieve higher standards in order to position it ahead of others. PTE is operating its business on established Quality management System certified by Velosi QMI Ltd complying with ISO 9001:2008 Quality Management System requirements. PTEs Top Management renders full supports, provides required resources for effective implementation of Quality and HSE at all levels across the Organization. Performance against set targets is being monitored and improvement measures are initiated as required. PTEs QHSE Policy is attached to this document as Annexure-D. The Contract shall be executed in compliance to documented Quality Management System Procedures are furnished in Section 8.1. Major activities involved in this contract have been identified and related Quality control plans and Quality control procedures are listed in section 8.2 of this document. PTE has dedicated manpower and plant readily available for this contract to execute the work. One Quality Control Inspector for each discipline have been proposed to be deployed to implement the Inspection & Test program effectively. Effective quality system implementation in the contract shall be closely monitored and all necessary assistance and guidance shall be provided throughout the project period. Available System and resources to meet the requirements of HSE is illustrated in Project HSE Plan that is submitted as a separate document.

4.1.2

4.1.3

4.1.4 4.1.5

4.1.6

4.1.7

4.1.8

4.1.9

5.0

CONTRACT QUALITY POLICIES & OBJECTIVES

The work shall be performed throughout the execution period in accordance with Project Drawings, Contract Document, and Specifications in this Scope of Work, OXY Standards and Oman Electrical Standards and British Standards as applicable and Contractors QA/QC Procedures, QC Plans and Method Statements as identified in this PQP.
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5.1

Document Reference PTE/PQP/OXY/002 Rev. No Date 0 05.05.11

Contractor shall ensure the implementation of Quality Policy through following Objectives:

Consistent Quality Services meeting the Customer Requirements including Statutory and Regulatory requirements Timely and safe delivery Cost effective processes Continual improvement of the Quality Management System Suitable working environment to meet process requirements, and safety of employees Adequate competent resources for effective implementation of QMS Training and skill development programs to enhance the employee competency & participation to increase Contractors market share through Quality and Reliability Achieve statutory Omanization targets set by government and provide adequate encouragement & participation of Nationals in organizational development Enhance employee awareness and ensure satisfactory implementation of defined requirements

5.2

The Contract documents shall be controlled by Site Manager. The drawings for use at site shall be controlled vide Drawing Control Register (DCR).

6.0

ORGANIZATION
The Organization Charts of Contractors Organization is attached as Annexure-B to this PQP. The Project Organization Chart identifies interface between the project personnel and HO as assigned.

7.0

ALLOCATION OF RESPONSIBILITIES
Following are the responsibilities allocated to the Personnel involved in the project activities which are specific to this project.

7.1

Senior Project Manager

Overall execution and administration of the project as per the contract requirements, specifications & PQP. Ensure that all activities in site are carried out as per the Contract requirements. Liaison and overall coordination with the Customer, Subcontractors and HO.

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Document Reference PTE/PQP/OXY/002 Rev. No Date 0 05.05.11

Ensure that subcontractors implement effectively their Quality Management System in the project to the satisfaction of the Customer. Obtain subcontractors Procedures / Inspection & Test Plans / Method Statements, where applicable and ensure approval of the same by Customer Site Representative. Authorize the PQP to implement effectively in the project. Ensure Quality Management System of the Contractor is effectively implemented in the project. Carry out Contract Quality Management Review meeting and initiate actions as necessary. Submit progress reports for the Customer review at intervals as contractually agreed. Perform initial Contract review for clarifying and confirming all the Project requirements. Ensure all contract variations and changes are analyzed for technical and commercial impact. Ensure through the Site in Charge that appropriate actions are taken on all NCRs and audit non-conformances raised in the project. Ensure through QC Inspectors that all Corrective & Preventive Actions taken in the project are effective. Liaise with Site in Charge for subcontract management.

Reports to the GM Operations & Tendering In his duties, he is assisted by the Construction Team as indicated in the Organization Chart. 7.2 QA/QC Manager

Establish effective channels of communication between Contractor and Customer QA representatives in pursuance of implementation of Quality Management System in the project. Monitor and review the Quality Management System implemented in the Project and carry out internal / external quality audits. Ensure that audits are carried out as per the schedule. Review all Customer complaints with the Management and ensure timely and appropriate actions are taken to the satisfaction of the Customer. Review the adequacy of Project Quality Plan, QA/QC Procedures and Plans. Maintain necessary codes & standards viz. OES and IEC. Analyze root causes of non-conformities and Customer complaints with the Project Management.

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Document Reference PTE/PQP/OXY/002 Rev. No Date 0 05.05.11

Ensure second subcontractors.

party audits carried

out

on

suppliers and

Reports to the Sr. General Manager.

7.3

QC Inspectors (Electrical / Instrumentation):

Reporting to QA/QC Manager and are responsible for:

Implement Quality control plan and contract specific procedures of their respective discipline. Verify calibration status of Measuring & Monitoring Devices in the respective disciplines. Verify correct materials are utilized for all works in the project. Carry out inspection of items and preparation of inspection reports and records. Control, management and execution of all specified activities as per QCP, specification and codes. Witness inspection and testing and interpret results. Identifying and reporting the Non-conformances during construction and reporting to Site Manager and QA/QC Manager. Develop detailed formats whenever required in consultation with Construction Engineer. Reporting of daily activities completion to Site Manager

7.4

Site Engineer (Electrical & Instrumentation)

Ensure all project activities in the respective discipline are being carried out in compliance with project specification, drawings, contract requirements & PQP. Arrange required manpower and resources in coordination with the Site Manager. Carry out all activities as per the planned schedule to achieve target dates. Liaise with the Company Site Representative for day to day activities through the Site Manager. Liaise with the discipline QC Inspector, as applicable, in understanding quality requirements and maintaining pertinent quality records. As part of document control activities, maintain & update all quality related documents pertaining to respective disciplines. Take appropriate actions in NCRs / CARs raised in the project pertaining to his respective scope of work, in association with the discipline QC Inspector.
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Document Reference PTE/PQP/OXY/002 Rev. No Date 0 05.05.11

Provide assistance to the Material Controller in carrying out Receiving Inspection of materials, where required.

Report to Site Manager 7.5 Site Planning Engineer

Preparation of daily, weekly and monthly planning of activities. Reporting of status of the activities to Site Manager and Sr.Project Manager. Coordination with site in charge and the Company Preparation of monthly progress report in consultation with Site in Charge. Preparation of weekly progress report in consultation with Site in Charge.

Reports to the Site Manager.

7.6

Construction Supervisors (Electrical & Instrumentation)

Ensure all project activities in their respective discipline of work are in compliance with project specification, drawings, contract requirements & PQP. Arrange required manpower and resources in coordination with the Site in Charge. Carry out all activities as per the planned schedule to achieve target dates. Liaise with the Customer Site Representative for day to day activities through the Site in Charge. Liaise with the discipline QC Inspectors, as applicable, in understanding quality requirements and maintaining pertinent quality records. As part of document control activities, maintain & update all quality related documents pertaining to respective disciplines. Take appropriate actions against NCRs raised in the project pertaining to his respective scope of work, in association with the discipline QC Inspectors. Ensure through the Material Controller/Stores In-charge that all materials received for the execution of project are meeting the Project requirements prior to its use at site.

Reports to the Site Engineer.

7.7

Material Controller / Stores In-charge

Fulfil the storage, handling and accounting requirements of all materials received at site according to the Contractors Site Store Procedure.
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Document Reference PTE/PQP/OXY/002 Rev. No Date 0 05.05.11

Coordinate with the discipline Construction Engineer / discipline QC Inspectors in the receiving inspection of Project Materials. Implement the Contractors Site Stores Procedure effectively and comply with the other applicable Customer requirements related to Stores Management. Monitor availability of all materials and keep the Construction Manager informed. Conduct periodic check for assessing the condition of stored items and maintain records for the same. Keep account / records of all materials received & issued to respective functions. Liaise with the Procurement Department at HO to expedite procurement of Project materials.

Reports to the Site Manager and coordinate with Procurement Manager at HO.

7.8

HSE Manager (H.O) / HSE Advisors

The allocation of responsibilities shall be as described in the HSE Plan. The reporting relationship is as shown in the Organization Chart.

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8.0 8.1 PROJECT PROCEDURES Contractors Management System Procedures

Document Reference PTE/PQP/OXY/002 Rev. No Date 0 05.05.11

The objective of the Management System Procedures is to describe the extent of detail required for adequate control of various Management System activities. The Management System Procedures are prepared in the form of individual documents which fulfils the requirement of ISO 9001:2008 International Standard for Quality Management System together with major elements of Project Management, Planning and Control. Sr. No 01 02 03 04 05 06 07 08 09 10 11 12 13 14 Description Business Management & Strategic Planning Tendering and Contract Review Project Management Procurement Control of Quality Documents Material Handling, Storage and Control Control of Monitoring & Measuring Equipment Control of Non conforming Product Corrective and Preventive action Internal quality audit Control of Quality Records Human Resource Management QMS Performance Monitoring & Review Plant Procedure Document No PTE-QSP-001 PTE-QSP-002 PTE-QSP-003 PTE-QSP-004 PTE-QSP-005 PTE-QSP-006 PTE-QSP-007 PTE-QSP-008 PTE-QSP-009 PTE-QSP-010 PTE-QSP-011 PTE-QSP-012 PTE-QSP-013 PTE-QSP-014 Rev 00 00 00 00 00 00 00 00 00 00 00 00 00 00

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8.2 Project Specific Procedures

Document Reference PTE/PQP/OXY/002 Rev. No Date 0 05.05.11

The following Quality Control Plans shall be implemented for the execution of project as a minimum.

8.2.1
Sr. No

Quality Control Procedures

Description ELECTRICAL Document No Rev

01 02 03 04 05 06 07

OHL Construction HV/LV Cable Laying Installation of Transformer Installation of Earthing Installation of UPC System Installation of LV Switchgear Cable Tray Installation INSTRUMENTATION

PTE/OXY/QCP/001 PTE/OXY/QCP/002 PTE/OXY/QCP/003 PTE/OXY/QCP/004 PTE/OXY/QCP/005 PTE/OXY/QCP/006 PTE/OXY/QCP/007

0 0 0 0 0 0 0

01

Instrumentation Works CIVIL

PTE/OXY/QCP/008

01 02 03

Surveying & Setting out Earth works Concrete Works

PTE/OXY/QCP/009 PTE/OXY/QCP/010 PTE/OXY/QCP/011

0 0 0

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9.0 INSPECTION & TEST PLANS

Document Reference PTE/PQP/OXY/002 Rev. No Date 0 05.05.11

The following Inspection & Test Plans shall be implemented for the execution of project as a minimum.

Sr. No

Description Civil Works

Document No

Rev

01 02 03

Survey Excavation & Backfilling Concreting Electrical Works

PTE/OXY/ITP/001 PTE/OXY/ITP/002 PTE/OXY/ITP/003

0 0 0

01 02 03 04 05 06 07

OHL Construction HV/LV Cable laying and Terminations Transformer Installation HV/LV Switchgear Installations Earthing & Bonding Cable tray Installation Installation of UPS System Instrumentation

PTE/OXY/ITP/004 PTE/OXY/ITP/005 PTE/OXY/ITP/006 PTE/OXY/ITP/007 PTE/OXY/ITP/008 PTE/OXY/ITP/009 PTE/OXY/ITP/010 0 0 0 0 0 0

01

Instrumentation Works

PTE/OXY/ITP/011

Note: Based on site requirements, additional Quality Plans or Work Instructions shall be prepared at site as and if required, then submitted to Customer Site Representative (CSR) for approval. This approved ITPs/WIs shall be maintained and implemented at site.

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10.0 QUALITY RECORDS

Document Reference PTE/PQP/OXY/002 Rev. No Date 0 05.05.11

All Quality Records shall be legible and shall be compiled, stored and retained in such a way that they are readily retrievable, prevented from damage, deterioration and loss. All Quality Records shall be retained for 2 years from completion of project as per PTE Quality System Procedure Control of Quality Records or for the duration agreed contractually. The Quality Records shall be submitted/ made available to the Customer for review and/ or approval by the respective project personnel as and when required. The Quality Records shall be compiled and submitted to the Customer in the Form of Test Pack prior to the commissioning of the Project. The Construction Manager and respective discipline QC Inspectors shall coordinate for preparation of the Test Pack.

10.1

Control of Documents / Records

The Contractor shall control documents as per the Contractors Quality System procedure PTE-QSP005 Rev. 0. All material / consumable certificates shall have traceability to original certificates where photocopies are acceptable. Photocopies shall be stamped with red ink as True Copy and endorsed by the supplier.

10.2

Process Control
All activities covered under this contract are carried out in accordance with the contract document, drawings & specifications and contractors documented procedures, plans, method statements. Quality Control Plan showing extent of inspection status, Hold, Witness & review shall be submitted for Companys approval and strictly implemented. Any special process employed in this contract (such as Concreting, Cable Jointing, etc.) and the personnel/process employed on the same shall be Qualified / certified and approved by the Contractor and Customer Representative prior to the deployment/use on the job. A register shall be maintained for the same by the QC personnel at site.

11.0
10.1

QUALITY AUDIT
Internal Quality Audits shall be carried as per an Internal Quality Audit Schedule, to be prepared on award of Contract. However, a Preliminary Internal / External Quality Audit Schedule is attached as Annexure C to this PQP.

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10.2

Document Reference PTE/PQP/OXY/002 Rev. No Date 0 05.05.11

The Manager-QA/QC shall ensure that the Quality Audits are carried out as per the Schedule. The Quality Audits shall be carried out by qualified auditors nominated by the Manager-QA/QC. Audit Notification shall be issued by QA/QC Manager at least 10 days in advance and copy shall be sent to the Company for information. . Distribution of Audit Reports shall be in accordance with the Document Distribution Matrix, to be prepared and annexed to this PQP on award of Contract. Corrective & Preventive Actions shall be taken within the agreed reasonable time. Corrective & Preventive Action shall be verified and CARs closed-out as stated in time. Effectiveness of actions shall be monitored by the QC Inspectors, as applicable and also by auditor(s) during subsequent audits. Information regarding audit CAR close-out shall be informed to the Company. Audit Results shall be forwarded to Top Management for their review. If any serious concern or issues need immediate attention, action shall be taken accordingly for the rectification. CARs shall be compiled, analysed and discussed in Management Review Meeting.

10.3 10.4

10.5

10.6 10.7 10.8

10.9

12.0

OTHER MEASURES 12.1 Non-conformities and Corrective Action

Corrective Actions Requests shall be initiated on all non-conformities reported during the audit as per PTEs Quality System Procedure PTE-QSP010 Corrective & Preventive Action. Concerned Discipline Head shall be responsible for ensuring that Corrective Actions are taken on all the CARs issued within agreed time. The QA/QC Manager shall maintain a Corrective Action Request Log (CAR Log) to track all Corrective Action Requests raised during Internal and External Audits. The effectiveness of the corrective and preventive action and improvements shall be recorded during the Management Review.

12.2

Reporting 12.2.1
Daily Report Daily report, in the Company approved Format, covering the activities completed the previous day and the activities planned for the next day shall be submitted to the Company Representative every day morning, electronically or by hard copy. The report shall address all the routine and non-routine activities, with sufficient
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detail, agreed to by the Representative, along with the crew allocation sheet. 12.2.2 Weekly Reports The Weekly Report detailing the previous weeks operational activities and highlighting any anomalies, which will be submitted by 16.00 Hrs on Saturday of each week report shall include, but not be limited to, the following: i. ii. iii. iv. 12.2.3 Program for routine and non-routine activities for current week Weekly safety & operational highlights summary Equipment condition non-conformance report Staff movement/coverage report.

Monthly Reports A listing of Work Orders and a contract commitment summary report, by the 2nd of each month shall be forwarded to the Company Representative. Work Order listing shall list all the open Work Orders, and shall contain amongst other things, their current status of planned vs. actual dates, estimate value of work and the value of work done at the end of the previous month. All data collected by a graph against time and a summary of all Corrective Action Requests (CARs) outstanding at the end of the previous month along with their status shall be presented.

12.2.4

Annual Reports A comprehensive and bound report shall be issued in triplicate at the end of each contract year, highlighting the major activities undertaken, key performance indicators, major concerns and recommendations, lateral learning and recommendations. The actual content list shall be discussed and agreed with the Company Representative prior to production and shall include the following as a minimum requirements: Major concerns and highlights List of active work orders (since contract) List of staffing per location Omanization levels HES statistics Summary/List of No-Compliance/LTI, etc Concerns LCC report Financial status (original contract value, variations, performance on utilization of various sub categories & volume, billed, on-going, under estimate)

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12.3 Procurement, Inspection
12.3.1 12.3.2 12.3.3

Document Reference PTE/PQP/OXY/002 Rev. No Date 0 05.05.11

12.3.4

12.3.5

All Materials that are become part of permanent construction and all consumables shall be procured from approved suppliers/vendors. Audit on suppliers shall be conducted depending upon the nature and criticality of the ordered materials. Procedure for Procurement Management that encompasses process of Floating Enquires, Procurement, and extent of inspection exercised on Supplier, Vendor data review and expediting etc. shall be prepared and submitted to the Company after award of contract. The Project Manager shall arrange kick-off /inspection meeting between Company, Vendor and Contractor for all long lead items, prior to start of any manufacturing activities by the vendor. The documentation to be provided by the vendor for the long lead items based on which inspection shall be carried out by as per Company (OXY) Quality Assurance Requirements for product and Services.

12.4

Inspection & Testing at Manufacturers Works during manufacturing

12.4.1 The Contract Manager shall ensure that all inspection and testing at manufactures Site Premises are carried out and necessary records are maintained during the manufacturing process. All routine tests shall be conducted in accordance with the relevant OXY Procedures & Codes, IEC or applicable International Standards. Site test results shall be provided by the contractor to the company Representative after completion of the tests. The receiving inspection of all vendor supplied items, at site shall be carried out by the Material Controller in coordination with respective QC Inspector and records maintained, the basis of receiving inspection shall be the Purchase Requisition(s) and the details identified in the purchase order(s) for the same.

12.4.2 12.4.3

12.5

Material Tracking System The Procurement Manager shall ensure that Material Tracking Register for all Company & Contractor supplied materials used in the project is prepared and maintained. The Material Tracking Register shall contain the following details as a minimum: Request of Quotations. Receipt of Bids. Technical Bid Analysis. Placement of Orders. Shipment Date and Name of the Carrier. Date of arrival in Oman.
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Required on Site. Receipt at Site

Document Reference PTE/PQP/OXY/002 Rev. No Date 0 05.05.11

12.6

Supervision by Vendors Representative Contract Manager shall coordinate with Vendor Representative to arrange and ensure their presence during the erection on site, testing, precommissioning, commissioning, connection to load and reliability testing for the supplied equipment.

12.7 Control & Issue of Approved for Construction (AFC) Drawings to Site
Upon approval of documents / drawings by the Customer as Approved for Construction, the requisite copies of the AFC drawings shall be distributed by the Construction Manager for use at site vide Drawing Control Register.

12.8 As-Built Documentation and O&M Manual

The Construction Manager in coordination with QC Inspector shall ensure that the final set of As-Built Documentation (which shall include As-Built Mark-Ups), Test Packs and necessary Operation & Maintenance Manuals of Equipment are prepared / compiled in accordance with guidelines stated in the Contract Document and submitted to the Customer Representative within the stipulated time agreed with the Customer.

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Document Reference PTE/PQP/ OXY/001 Rev. No Date 1 25.08.10

Annexure-A ACTIVITIES INVOLVED IN THIS PROJECT

1.

CONSTRUCTION & INSTALLATION WORKS 1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 OHL Cable Laying Installation of Transformer Installation of Switchgears Cable tray Installation Excavation & backfilling Concreting Instrumentation Works

2. 3.

FINAL CLEAN-UP AS-BUILT DOCUMENTATION, AND O&M MANUALS