PNP ANNUAL GENERAL INSPECTION 2011 POLICE REGIONAL OFFICE CHECKLIST

GENERAL INFORMATION: Office Inspected______________ Location ______________________________ Type __________________ Head of Office: Date of Assumption ___________________________ Personnel Strength: PCO: PNCO: = Total UP NUP ____________ Nr of RPSB: _____Nr of PPSC: ______Nr of PPO: ______ Nr of MPS: ______ Nr of CPO: ______ Nr of CPS: _______ Nr of PS: ______
I.

DPRM (8pts)
YE S NO

Remar ks

PT S

1. Are all PCOs and PNCOs with attested appointment in permanent status (except undergoing FTP) .25pt 2. Are all Uniformed Personnel covered with plantilla appointment? .25pt 3. Are all Uniformed personnel with adjustment orders covered with adjustment appointment .25pt 4. Are all PSUPT occupying PSUPT T.O. position .50pt 5. Are all PSSUPT occupying PSSUPT T.O. position .50pt 6. Are all MPS manned by 21 or more personnel including the COP .25pt 7. Are all COP positions occupied by PCOs .25pt 8. Is there Compliance to dissemination of recruitment quota through posting of Recruitment posters in MPS, schools, etc., .25pt 9. Are the Individual Police Personnel Files (IPPF) complete and updated .25pt 10. Are the designated PAIS NUP and PNCO duly designated by Office Orders .25pt 11. Is there a personal computer (PCFX) dedicated for PAIS use only .25pt 12. Can the designated PAIS NUP and PNCO able to operate the program? (Ask for a demo) .25pt 13. Are the IPERs submitted on time: 1st Semester and 2nd Semester .25pt 14. Did all personnel accomplish their SALN .25pt 15. Are all NUPs occupying their plantilla positions .25pt 16. Are all NUPs with appropriate Civil Service Eligibilities .25pt 17. Is there information dissemination on PNP scholarship grants .25pt 18. Are there recipients of scholarship grants .25pt 19. Is there a database on personnel housing (own H&L, own lot only, own house only, renting) .25pt 20. Is there a records management on leaves of personnel .25pt

21. Is there a complete list of retireable PNP personnel (9 months prior retirement date) .25pt 22. Is there complete Accountability Data of Retireable PNP personnel (6 months prior retirement date) .25pt 23. Is the DPPAR properly accomplished and submitted on time .25pt 24. Are salaries of AWOL and DFR personnel effectively withhold .25pt 25. Is there compliance to Attrition Directives and submission of Monthly Attrition Report .25pt 26. Is there a records management on Personnel discipline .25pt 27. LOI PATNUBAY : Resolution Efficiency (No. of cases resolved) X 100 (No. of cases received) 1 pt Scale : 100% = 1 point 99% & below = .25 point

CERTIFICATION We hereby certify that all entries found herein are true and correct to the best of our knowledge and belief.

___________________________________ ______________________________________ Rank/Name/Signature of Inspector Rank/Name/Signature Head of Office Inspected

A. HRDD (7 pts) PRO

1. PNP In-Service Training Program (.9 pt): a. City and Municipal Police Stations Unit Training (Back to Basic) b. SWAT Proficiency Training (14 Days) c. Criminal Investigation Course d. First Responders Course e. Human Rights Seminar f. Modified PNP SCOUT II g. 45-Day Special Weapons and Tactics(SWAT) Course h. ISO Enhancement Training for PNP Maneuver Units i. Disaster Search and Rescue Management Training j. Tourist Police Training k. Crisis Response Seminar l. Community-Oriented Policing System (COPS) Seminar m. Two-day Bomb Identification and Detection Seminar n. PNP Standard Handgun Marksmanship Training (Phase 2 HQMT) o. PNP Standard Handgun Firearms Proficiency Training (Phase 1HFPT) p. PNP Standard Marksmanship Training for Rifle q. Un-Programmed Courses / Seminars addressing specific policing concerns and issues prevalent within the Region / Area / Unit / Office 2. Physical Fitness & Sports Development Program (.5 pt) a. Physical Fitness Component (Mass Calisthenics Recreational and Sports Activities) b. Physical Fitness Test (Semestral) c. Inter-Zonal Sport Competition, Defensive Sports (PNP Mini-Olympics) 3. Moral Recovery Program (.8 pt) a. Ethics Day Celebration b. Purpose Driven Life Seminar c. Seminar on Anti-Graft and Corrupt Practices (Value Formation Orientation Seminar) d. Character and Aptitude Development Training (CADET)

Nr of hrs

Nr of Classe s

Pt s

1) 2) 3)

4. Gender and Development Program (.8 pt) a. Seminar on Harmonious Family Relations and Responsible Parenting b. Orientation Seminar on Laws for the Advancement of Women (OSLAW) c. Seminar on Anti-Sexual Harassment for Police Officers (SHAPO) d. Other Initiated GAD Programs 5. Human Resource Requirements (.4 pt) a. Mandatory Training: (.1 pt) Nr of Pers w/o Mandatory Training b. Mandatory Training for Pers holding Key Positions (.1 pt) Nr of Pers w/o Appropriate Training/Key Positions RPHRDD RID ROPD 4) RLD 5) RPCRD 6) RCD 7) RIDMD 8) RHSG 9) RMG 10) RESPO
c. Competency/Specialized Training for Personnel Holding Competency Based Function (.2pts)

Number

Pts

Number

Pts

1) Intelligence 2) Investigation 3) Logistics 4) Comptroller 5) Finance 6. Scholarship Programs (.3 pt) a. Disseminations of Scholarship/Study Grants: (.1 pt) b. MOA w/ Educational Institutions w/in AOR: c.

Nr.

of

dissemination

Nr. of MOA (.1 pt)

7. a.

List of PNP Pers / Dependents as Scholars (.1 pt) Nr of PNP Pers Nr of Dependents People Ware (.2pt) Personnel who have: (.1 pt) Post-Graduate Studies ICT Skills b. Personnel who availed Foreign Training (.1 pt) Training Facilities (.6 pt) YES NO Pts

8.

a. Class Room (.15 pt) Enclosed Room Black / White Board 50 Chairs b. Equipment: (.15 pt) Over Head Projector Public Address System Multi-Media Projector c. Sports Facilities (.15 pt) Indoor Gymnasium Outdoor Sports Area Basic Sport Equipments d. Target Range (.15 pt) At least 1-Bay Range Range Officer Ammunition Re-Loader 9. Library (2.5 pts) a. Manuals (1.25 pts) 1) Aviation Security manual 2) COP Manual 3) Civil Disturbance Management 4) COPS Operation 5) Crime Scene and Evidence 6) Computer Service Admin & Operations Manual 7) Criminal Investigation Manual 8) Detective Beat System Manual 9) Disaster Preparedness 10) Drills and Ceremonies and Protocol Usage

11) Ethical Doctrine 12) Ethics and Values Formation Manual 13) First Responders Manual 14) Finance Service Manual 15) Hostage Negotiation Manual 16) Juvenile Justice Training Manual 17) Maritime Group Manual 18) Police Media Relations Manual 19) Police Operation Procedures 2010 20) Provincial and City Directors Manual 21) SOCO Manual 22) Summary Hearing Proceedings Manual 23) FTP Manual (PO1) 24) Traffic Management Manual 25) Three-Tired Defense System Manual b. Reference Books (1.25 pts) 1) RPC Book 1 and 2 2) Other Law Books 3) PNP Journal and PNP Digest 4) Compendium of Master Plans for Police Operations 5) POP RA 9372 6) BPAT Manual 7) Know Your Rights: A Citizens Primer on Law Enforcement 8) A Manual for Police First Responders (Gender-Based Violence) 9) PNP Issuances (SOPs, LOIs, Memo Circulars)
10) (PNP-DO-COC SOP#99-10-01)Preparation & Submission of Report on Significant Incidents

11) ODPL Planning Manual 12) Checklist on Memo Circular # 03-97: SOP on Dispatch of Significant Incidents 13) Compendium of COC Incident Monitoring Checklist 14) Anti-Illegal Drugs Prevention Program 15) Updated List of Critical Infrastructure 16) Updated Disaster Preparedness & Response 17) Man and His Universe 18) Three-Tiered Defense Handbook CERTIFICATION We hereby certify that all entries found herein are true and correct to the best of our knowledge and belief.

___________________________________ ________________________________________ Rank/Name/Signature of Inspector Head of Office Inspected

Rank/Name/Signature of

II.

INTELLIGENCE: (10 pts)PRO

Nr of Acco mpli shm ents

Nr of Targets

Pts

A. Intelligence Operations (2.5 pts) 1. Nr of information on threat groups, OCGs/CGs validated: (see report) (.30) 2. Most Wanted Persons with Rewards: a. Nr of MWP in the Reward System: (see report) (.10) b. Nr of MWP with rewards neutralized: (see report) 3. 4. 5. 6.
7.

90 10 8 8 12 12 4
4

(.20)

Nr of COPLANs launched: (see report) (.20) Nr of action/agents/informants recruited/maintained: (see report) (.10) Nr of PAGs dismantled: (see report, if no PAG in the Targetlist, max point) (.20) Nr of OCGs/CGs dismantled: (see report) (.30)
Nr of threat group personalities (CPP/NPA/NDF/MNLF/MILF/ASG/JI): (see report) (.30) neutralized

8.

Nr of meetings/conferences held with positive results: (see report) (.20) 9. Nr of Barangay Information Networks supervised/maintained: (see report) (.10) compute 10. Nr of loose firearms accounted/recovered: (see report) (.30) 11. Nr of Police Intelligence Seminar (PIS) conducted for PNP Stations (.20) B. Intelligence Production (2.5 pts) Nr of Persons included in the Wanted List: (see list & report) (.35) Nr of Persons included in the Watch List: (see list & report) (.35) Nr of Persons included in the Target List: (see list & report) (.35) Nr of Persons included in the PAGs List: (see list & report)(.35) Nr of Persons included in the OBR on Threat Groups: (see list & report) (.35) Nr of Information on OCGs/CGs/other criminal personalities gathered and submitted: (see encoded) (.35) 7. Nr of Information/Incidents on Threat Groups gathered and submitted: (see encoded) (.40) C. Foreign Liaison (1.5 pt) 1. Nr of intelex/info exchange/Liaising attended and acted upon: (see report) (.40) 2. Nr of cases/incidents involving foreign nationals monitored and assisted: (see reference & report) (.40) 3. Nr of cases of illegal entrants monitored: (see BID Info & Report) (.35) 4. Nr of cases on passport irregularities acted upon: (see Embassy Info & report ) (.35) D. Counter-Intelligence and Security (2.5 pts) 1. Nr of personnel handling classified documents with security clearance: (see copies of clearances issued) (.20) 2. Nr of Background Investigation/Record Check conducted on new personnel: (see ref & report) (.20) 3. Nr of local VIPs secured/protected as requested/directed: (see report) (.20) 4. Nr of PNP Pers with Criminal & Administrative Case listed in Target List: (see reference & report) (.15) 5. Nr of PNP Pers involved in Illegal Activities listed in the Watch List: (see list & report) (.15) 6. Nr of CI information validated/acted upon: (see report) (.30) 7. Nr of Security Orientation Seminar conducted: (see after activity report & program) (.20) 8. Nr of Security Survey conducted on all camps/detachments: (see target list & report) (.20) 9. Nr of Security Inspection conducted: (see target list & report) (.20) 10.Nr of Special CI Reports prepared/disseminated: (see report)&

4 28 5% 4

20 20 40 100 % 100 % 90 90

100 % 100 % 100 % 100 % 100 % 100 % 100 % 20 5 100 % 3 100 % 100 % 4

III. OPERATIONS (20 pts)PRO

I. Anti-Criminality Program (6pts) a. Crime Prevention - Programs from NHQ Implemented - Programs/Projects Self Initiated b. Index Crime - Reduction of Index Crime - No reduction of Index Crime - Increase of Index Crime (0 pt) - Index crime filed in court c. Accomplishments on Police Integrated Patrol System - Police Visibility - Persons Arrested - Response Time II. Effective Law Enforcement (14 pts) 1. SANDIGAN a. Anti-Kidnapping Campaign b. Anti-Bank Robbery c. National Firearms Control Program (NFCP) (Accomplishment on KONTRA BOGA) d. Anti-Illegal Gambling Operations e. Anti-Terrorism Campaign f. Anti-Carnapping g. Anti-Hijacking/Highway Robbery h. Arrests of MWP 2. SANG-BANAT Anti-Illegal Drugs Campaign a. Clearing of Drug Affected Brgys b. Arrest of Drug Pusher/Users c. Confiscation of Illegal Drugs d. Drug Free 3. SANDUGO a. Successful PNP Initiated (Encounter/Raid) b. ISO Training Conducted c. ISO Matters Coordination d. Community Training Program on ISO e. RPOC/LECC 4. SANGYAMAN a. Illegal Fishing b. Illegal Logging 5. SANG-INGAT a. CDM Conducted (at least one) b. CDM Basic Equipments c. VIP Security Operations (special events) d. Providing Security to vital installation 6. TACTICAL OPERATIONS CENTER a. OFFICE 1) Responsible PCO 2) Map of friendly units 3) List of Key Personnel

Pts.
2 pts 1 pts 1 pts 2 pts 1 pt 0.5 pt 0 pt 0.5pt 2 pts 1 pt 0.5 pt 0.5 pt 4 pts 0.5 pt 0.5 pt 0.5 pt 0.5 pt 0.5 pt 0.5 pt 0.5 pt 0.5 pt 2 pts 0.5 pt 0.5 pt 0.5 pt 0.5 pt 3 pts 0.6 pt 0.6 pt 0.6 pt 0.6 pt 0.6 pt 1 pt 0.5 pt 0.5 pt 2 pts 0.5 pt 0.5 pt 0.5 pt 0.5 pt 2pt 0.5pt

NR OF ACCOMP

Ratin gs

4) List of Duty Detail 5) Alert Status 6) Evacuation Status 7) Anti-Fire Equipments 8) Medical Cabinet b. BASIC EQUIPMENT 1) Fax Machine 2) Telephones Set (Direct) 3) Telephones Set (Local) 4) Computer Set 5) Internet Connection 6) Radio Transceiver 7) Dedicated Call Phone c. CONTACT NUMBERS 1) PNP NHQ, NSU 2) Government Regional Office 3) LGU in AOR 4) Other PRO 5) PRO/Local Units 6) CP Nr of PNP Key Pers 7) Contact Nr of AFP Pers 8) Other Law Enforcement Units d. Availability: 1) Database 2) Pers w/ICT skills 3) Pers w/Computer/Radio/Communication Repairs Skill 4) LAN/WAN 5) e-Mail Address 6) Telefax Machine
CERTIFICATION

0.5pt

0.5pt

0.5pt

We hereby certify that all entries found herein are true and correct to the best of our knowledge and belief.

___________________________________ ________________________________________ Rank/Name/Signature of Inspector Rank/Name/Signature of Head of Office Inspected

IV. LOGISTICS (14 PTS) PRO

a. Firearms (FAS & AMMUNITION : 6.0 Points 1. Nr of RHQ FAs Physically Accounted Total Nr of RHQ FAs x 1pt 2. Nr of RHQ issued FAs with updated ARE Total Nr of FAs issued to RHQ personnel x0.5pt 3. Nr of FAs Recovered Nr of FAs Subject for LOI BAWI x0.5pt 4. Nr of Turned-In FAs with issued Turned-In Slip Total Nr of Turned-In FAs x0.5pt 5. Nr of Unserviceable/BER FAs Total Nr of RHQ FAs x0.5pt 6. Nr of BER FAs Turned-In to NHQ SAO Total Nr of BER FAs for Disposal x0.5pt 7. Nr of Refurbished Unserviceable FAs Total Nr of unserviceable FAs x1pt 8. Nr of Stenciled FAs Total Nr of FAs x1pt 9. Amount Used in the purchased of Ammo+ Other Police Supplies Total amount allocated for Ammo & Police Supplies Procurement x0.5pt b. Mobility: 4.5 Points 1. Nr of RHQ Insured Mobility Assets Total Nr of Serviceable Mobility Assets on Hand x1pt 2. Nr of Registered Mobility Assets Total nr of RHQ Mobility Assets Due for Registration x1pt 3. Nr of vehicles with prescribed PNP Markings Total Nr of Serviceable Vehicles on Hand x1pt 4. Nr of disposed BER Mobility Assets Total Nr of BER Mobility Assets x1pt 5. Availability of Motor Pool x0.5pt c. Disposal of BER Equipment except mobility & FAs: 0.5 Points Amount of BER Equipment Actually Disposed for the period Total Amount of BER Equipment for Disposal x0.5pt d. PNP Occupied Lot & Building: 1 Point Lot titled in the name of the PNP (0.5pt) + Building with insurance: (0.3) + Maintained : (0.2) e. Fencing of PNP Camps/Lot Occupied by RHQ;1 NUMBER POINTS EARNED

Point Complete Fence = 1pt For Camps partially Fence = 1 x %Fence V. Action Taken Against Informal (10 pts)1 Point f. COMMUNITY RELATION : Settlers: PRO A. No Informal settlers = 1 pt PEACEKEEPING OPERATIONS) (5 pts) BAYANIHAN (BARANGAY With Informal settlers : Five Components of BPATs Area in square meters cleared from Informal Settlers a. Anti Crime Activities (1pt) Total Area occupied Rescue and Relief Activities (1pt) by Informal Settlers b. Disaster Search, x1pt c. Support to Barangay Justice System including training, seminar, info
dissemination (1pt) d. United Front Building (1pt) C E R T I F I C A T I O N e. Environmental Protection Activities (1pt)

Numb er

Pts

B. SANTINIG (INFORMATION OPERATIONS AND POLICE INSTITUTIONAL INFORMATION)entries found herein are true and correct to the best of our We hereby certify that all (3pts)

1. Information Operations Activities (1.5 pts) knowledge and belief. a. Formulation of IO Plans b. IO Implementation (Press releases, broadcast media appearance, IT posting) c. Result of IO Effort (Adversarial, neutral, friendly) 2. Police Institutional Information (1.5 pts) ____________________________ a. PICE Activities ______________________________________ b. Other Internal Audience Communication Activities (ie socials, guidance Rank/Name/Signature of Inspector policy, commanders time) Rank/Name/Signature of Head of Office Inspected 3. Preparation/distribution of posters, flyers, billboards & streamers C. FAMILY, JUVENILE AND GENDER DEVELOPMENT (1 pt) 1. Number/level of Accomplished Plans, Programs and Activities included in the approved Annual GAD Plan (0.5 pt) 2. Social Institutional Advocacy and Development Activities (0.5 pt) D. ORGANIZATION OF SALAAM (ECUMENICAL) Police (0.5 pt) Creation of SALAAM Police Offices E. PROGRAM ENHANCEMENT/INNOVATIONS (0.5 pt) 1. Implementation of Quality Service Lane in all Police Stations 2. Implementation of Citizens Charter 3. Others

CERTIFICATION
We hereby certify that all entries found herein are true and correct to the best of our knowledge and belief.

____________________________ _________________________________________ Rank/Name/Signature of Inspector Head of Office Inspected

Rank/Name/Signature of

VII.
A.

INVESTIGATION: (10 pts)

1.

Number

Pts

.50pts

Investigative Support and Informative Materials (2.5 pts) Case Folders: .30pts a. Nr of Case Folders prepared on High Profile Sensational Cases b. Nr of Reported/Handled Cases c. Completion of the contents/attachments of the case folder 2. Police Blotter YE S a. Well maintained b. Well accomplished (5 Ws and 1 H) 3. Reference Books .20 pts a. Police Operational Procedure Book (2010 issue) b. PNP Field Manual on Investigation of Crimes of Violence and Other Crimes (2011) c. PNP Disciplinary and Grievance Machinery Guide d. PNP Criminal Investigation Manual (Revised 2010) 4. NCRS Forms 5. - Nr of CPS/MPS w issued NCRS Forms Arrest Booking Sheets 6. Nr of filled up Arrest Booking Sheets/ Nr of Arrested Persons

NO

.25pts .35pts YE Investigative Equipment S NO a. Camera .45pts 1) Good Condition 2) Maintenance b. Fingerprint Kit .45pts 1) Roller 2) Paper 3) Slide 4) Ink Compliance to DIDM Directives and Issuances (2.5 pts) Number 1. Nr of crimes as reflected in the Police Blotter Nr of crimes reported to PPO/PRO .30pts 2. Nr of Tenprint Cards submitted Nr of arrested suspects with or without WOA .30pts 3. Number of Crimes Cleared .25pts 4. Number of Crimes Solved .25pts 5. Most Wanted Persons Arrested under: .20pts a. Regional b. Provincial c. City d. Municipal 6. Service of Warrants of Arrest: a. Nr of Warrant of Arrests served/ Nr of Warrants of Arrest received Case Conferencing: Nr of Case Conferences conducted/attended b. Nr of Sensational & Heinous Crimes monitored/follow up 8. Court Process Officers (CPO)
a.

B.

.25pts 7. .20pts

.40pts a . Nr of Court Orders and other legal processes served to personnel b. Current designated CPO (look for updated Admin/Office order) 9. Creation of National Police Task Force on Professional Squatters and Squatting Syndicate (NPTFPSSS). (Look for the current composition of personnel)

VI.
A. B. C. D.

COMPTROLLERSHIP: (6 pts) PRO

Program of Expenditures signed by the RD, PRO for the current year (.5 pt): see Copy Report of MOOE Utilization for FY 2011 (.5 pt): see Copy, Report of Distribution & Received Copy of the End Users Compliance to 85 : 15 Ratio (1 pt): see List of 85:15 Ratio Distribution of MOOE Timeliness in the distribution (1 pt): Bonuses (see Received Copy of End Users) 1. RCA (see Received Copy of End User) 2. Productivity Incentive (see Received Copy of End Users) 3. Hazardous/Combat Pay & Others (see Received Copy of End Users) Implementation of ATM Payroll System (1 pt) see copy of compliance (RFSO) 1. Nr of personnel strength (pax) 2. Nr of exempted (epax) Pts=1 (pax-epax)-ATM 3. Nr of personnel w/ATM (ATM) pax-epax References (1pt) 1. Compendium of Fiscal Directives and other references 2. Flowchart of vouchers 3. Organizational Charts Disbursement Officers properly bonded (.5 pt) see Certificate of

YE S

N O

Pts

E.

Numbe r

Pts

F.

G. Bond

H. Pension checks properly acknowledged (.5 pt) see record of acknowledgement in person /thru mail

CERTIFICATION We hereby certify that all entries found herein are true and correct to the best of our knowledge and belief.

_______________________________________ ______________________________________ Rank/Name/Signature of Inspector Rank/Name/Signature Head of Office Inspected

VIII. INTERNAL AFFAIRS: (15 pts)

Pts

A. ACCOUNTING OF PERSONNEL (4 pts):

Actual Present + Authorized Absent / Total Strength x 4 pts

B. TAMANG BIHIS (3 pts)

Actual Present Personnel w Defects Noted = Difference / Actual Present x 5pts Ex. 154 49 =105 / 154 x3 pts = ______ pts (score)

C. GENERAL KNOWLEDGE EXAMINATION (3pts):

Total Average / 100 x 3 pts

D. PTS)

INSPECTION OF CUSTODIAL FACILITIES (HRAO)

(5

E. OTHERS :
1. Police Stress Test (Behavioral Examination) 2. Status of Provident Funds 3. Utilization of ICA/Inspection of new uniform of new recruits Evaluation :

Recommendations :

CERTIFICATION We hereby certify that all entries found herein are true and correct to the best of our knowledge and belief.

_____________________________ Rank/Name/Signature of Inspector

______________________________________ Rank/Name/Signature Head of Office Inspected

Note : Attached the following pictorials 1. Unit/Group picture fronting HQs with Inspecting Office