PURCHASING

P2P CYCLE( Procure To Purchase):

Inventor

Requisition --Manually,WIP,OM,PO Requisitions, External systems, Internal requisitions, I Procurement, ASCP Or MRP

RFQ

(Types RFQS:-Bid RFQs,Standard RFQs,Cateloge RFQ)

Quotation supplier,BID Quotations,Standard Quotations,Catelog Quotations)

Quotation analysis

Purchase ordersupplier,Standard Purchasing Order,Blanking Purchase Agreement, Planned Purchaser Order)

invoicegoodssupplier

validate

Payment

invoice created by payables

transfer to gl

unposted journal will be created

Posted

Matching Levels:Matching Levels are three types 1)2-way Level : Inventory with Purchasing Order 2)3-Way Level: Inventory with Purchasing Order and Receipts 3)4-way Level : Inventory with Purchasing Order , Receipts and Inspection.

Create Requisitions:(N):-Purchasing > Requisition > Requisitions

Select > Distributions

Select > Save Select The Requisitions Number: 14336 Select > Approve

Select > Ok

Find Requisitions Status :(N):-Purchasing > Requisitions

> Requisition summary

Select > Find

Create RFQS:(N):- Purchasing

> RFQs and Quotations >RFQs

Select > Terms

Select> Save

Select > Shipments

Select > Suppliers

Select > Save Select Number: 310 Create Quotations:(N):- Purchasing

> RFQs and Quotations > Quotations

Select > Terms

Select > Shipments

Select > Status Active

If you need author suppliers see last screen

Quote Analysis:(N):- Purchasing

> RFQs and Quotations >Quote Analysis

Create Purchase Order:(N):- Purchasing

> RFQs and Quotations> Quotations.

Select> Tools > Copy Document

Select > Ok Select > Terms

Select> Shipments

Select > Receiving Controls

Select >OK Select > Distributions

Select > Save

Select > Purchase Order Number : 6050 Select > Approve

Select > OK

Find On-Hand Availability:(N):-Inventory > On-Hand Availability >On- Hand Quantity.

Create Receipts:(N):-Purchasing>Receiving>Receipts

Select > Find

Select > Save Select > Header

Find On-Hand Availability:(N):-Inventory > On-Hand Availability >On- Hand Quantity.

Define Responsibilities:(N):-System Administrator > Security> Responsibilities >Define.

Assign Responsibilities:(N):-System Administrator > Security>User>Define

Required Profile Options for the Purchasing Reasonability:-

1) HR: Business Group

(N):-System Administrator > Profile>System

Select >Find

2) HR: Security Profile

(N):-System Administrator > Profile>System

Select > Find

3) HR: User Type

(N):-System Administrator > Profile>System

Select > Find

4) MO: Defaulting Operating Unit

(N):-System Administrator > Profile>System

Select > Find

5)

MO: Operating Unit

(N):-System Administrator > Profile>System

Select > Find

Select > Save 6)

GL: Ledger Name

(N):-System Administrator > Profile>System

Select > Find

Submit Replicate seed data Program:

(N):-System Administrator>View>Request

Select> Submit a new Request

Select > Single Request Select > OK

Submit > OK

Submit Multi-Org Setup Validation Program me

(N):-System Administrator>View>Request

Select>OK

Select >OK

Switch to Purchasing Responsibility:

(N):-File> Switch Responsibility

Define financials Accounting Setup:(N):-Purchasing >Setup> Organizations>Financials options

Select > Supplier Purchasing

Select > Use Approval Hierarchical SELECT > Save

Define Purchasing Setup:(N):-Purchasing >Setup> Organizations>Purchasing options

SELECT > Save

Define HRMS Reasonability :(N):-System Administrator > Security> Responsibilities >Define

Assign HRMS Reasonability to the User:(N):-System Administrator > Security>User>Define

Required Profile Options for the HRMS Reasonability:1)HR: Business Group Profile Option
(N):-System Administrator > Profile>System

SELECT > FIND

SELECT >Save

2) HR : Security Profile Option

(N):-System Administrator > Profile>System

SELECT > FIND

SELECT >Save

3) HR: User Type Profile Option

(N):-System Administrator > Profile>System

SELCT > FIND

Purchasing Hierarchy Purchasing Hierarchy are three types A) Job Procurement Hierarchy B) Employee/Supervisor Hierarchy C) Approval Management Hierarchy

Purchasing Hierarchy Structure:JOB POSTIONEMPLOYEEAPPROVAL GROUPS APPROVAL ASSIGNMENTBUYERSPOSTION HIERARCHYUSERS

Define Flexi Fields:(N):-Inventory > Setup> Flexi field> Key > Segments

SELECT > Segments

SELECT > COMPILE Define Job (N):- HRMS> Work Structure > Job > Description