Annual Review - 2011/12

Information Technology Unit

Kushantha Gunawardana

Context
1. 2. 3. 4. 5. 6. 7. Activity Plan Highlights of year 2011/12 Projects Related IT work Non- scheduled additional works Challenges faced during the year. Budget Future Plans

Activity Plan

Highlights of year 2011/12

Share point 2010 Upgrade Process completed during 1st & 2nd quarters with the project sites. Conducted the Training sessions for SP 2010 with support of Rekha and Prepared background work for training . Office Package Upgraded from Office 2003 to office 2010 Hardware upgrade - upgrading the Memory / HDD on each computers for installing above softwares Installed and configured Hyper V server in order to install SharePoint 2010 , SQL and Domain Controller Server Minimize Spam Issues almost zero, Minimize Virus infections Purchased and Replaced the new notebooks(12 Nos) with old NBs and old desktops during the 4th Quarter. Completed the IT fix assets verification and disposed the old equipment's.

Project work performed

ENERGIA portal Web management and energia portal updates are continuing.

African Bio Gas Web designed and Site administration and assisting for e discussions

Nanotech site Web development completed, customization is continuing as per the request.

Janathakshan Janathakshan face lift completed . Provided necessary technical input on request.

Duryog Nivaran Face lift is done, Layout and design completed, Site Administration is continuing

Sabah Site web development process partially completed ,Support provided for content uploading with necessary trainings. Site Administration is continuing .

Sa-energy.net Continued support for content uploading and Provided necessary technical input on request.

Non- scheduled additional works

Rectified Backup Device failure, and start using the alternative backup plan with external Hard disks We had to re-conduct the super user training newly identified super users. Remote level support provided to staff who are located in different geographical locations. Design and Created database for energy survey and coordinating the translation & data entry work. Conducted the IT awareness and Security workshop for Vidhatha officers in Mahiyanganaya for support janathakshan team. Two hard disks of Sun Sever failed and the recovered back to normal. Conducted IT Security workshop for local staff.

IT awareness and Security workshop for Vidhatha officers

Budget Annual Budget - 37,733.51

Challenges
SharePoint data migration process result was very painful for each staff member because we had to convert folder structure into meta data values and less knowledge of trainer about local data was effected to end result. Some of the trained super users resigned from practical Action therefore we had to conduct more training sessions. Air-condition locate at server room ware trouble few times and had to monitoring it frequently . Hardware Faulty/repair frequency is high .

Future Plans
To introduce Skype for business and CISCO Webex To design and implement the pilot level open source working environment for Janathakshan and provide necessary support and training. Planning IT concerns of office closure plan and how the services and the equipment should transferred or handover. How we should support Janathakshan

THANK YOU