PRESENTATION ON MICROSOFT ACCESS

PANKAJ ANAS

JAFAR
NEHA NIHARIKA MITRAPAL

Microsoft Access

Microsoft Access is a relational database management system (DBMS or RDBMS). At the very core, it is a software engine that provides an interface between physical data and user application queries.

MS ACCESS; AT A GLANCE

Developer(s): Microsoft Corporation Initial release: 1.0 / November 1992 Latest release: (14.0) / April 28,2010 Operating system: Microsoft windows Type: RDBMS / DBMS Website: office.microsoft.com/access

Some other DBMS software:

Oracle My SQL SQL Server (Microsoft) DB2 (IBM) Informix

Comparison with other software

ACID ORACLE YES Referential integrity YES Transaction YES except for DDL Unicode YES Interface API & GUI & SQL

My SQL
SQL anywhere Informix MS Access

YES
YES

YES
YES YES YES YES

YES except for DDL

YES YES YES YES

YES
YES YES YES YES

SQL
SQL GUI& SQL SQL GUI& SQL

DB2 (IBM) YES YES YES

Why choose MS-Access over other DBMS systems?

Cheap,

readily available (packaged with MSOffice Premium). Easy to use (relative to other systems Oracle may require one FTE to maintain the server as a database administrator and another FTE to serve as an application developer). Includes front-end tools for rapid application development (RAD). This also makes MS-Access a good prototype environment.

Why choose other DBMS systems over MS-Access?

MS-Access

can handle a large number of records, but is somewhat slow compared to some of the high-end platforms. Multiple users may use the database simultaneously, but MS-Access is known to become unstable with greater than 3-5 users. There is a snob factor. I personally recommend the use of other systems (Oracle, SQL Server, mySQL, etc) when writing grant proposals - especially phase II type grants).

MS Access vs. MS Excel

MS Excel

spreadsheet flat database all information has a one-to-one relationship like multiple spreadsheets that are connected to
one another

MS Access

one-to-many relationships many-to-many relationships

Examples

Printed Phone Directory (White Pages)

Flat database: One-to-one relationships Relational database: Many-to-many relationships

Library Catalog

Library patrons check out many books. Books are checked out by many patrons.

University Class Schedule

Students have many professors. Professors have many students. Classes can be held in many classrooms.

MS Access vs. MS Excel

The choice is simple:

IF you have only one-to-one

relationships, you need to use MS Excel. IF you have one-to-many or many-tomany relationships, you need to use MS Access.

MS Access: Interface

MICROSOFT ACCESS IS USED TO MAKE DATABASES.

Applications that run complex queries or analysis across large datasets would naturally require greater bandwidth and memory. Microsoft Access is designed to scale to support more data and users by linking to multiple access databases.

Microsoft also offers Devloper extensions for download to help distribute Access applications, create database templates.

IT IS USED BY SMALL BUSINESS,DEPARTMENTS OF LARGE CORPORATIONS AND BY AMATEURES TO CREATE APPLICATIONS ON THEIR DESKTOPS.

CREATING A FORM

Form can be created in MS access through create menu in toolbar. TOOLBAR> CREATE> FORM. It is basically used for building a GUI based interaction to database. It is used to enter and edit data in a table in a convenient way. A form may be linked to one or more table to display or enter the data.

CREATING QUERIES
Queries

are used to view, change and analyze data in different ways. It can be used as a source of records for forms and reports. A query can be served on a table

Following options come which are to be mentioned:

1)

2) 3)

4)

5)

Field: field on which the query is applied is mentioned. Table: name of the table is specified. Sort: sort for the output of the query is mentioned. Show: name of the field are to be mentioned Criteria: filter of the query is to be specified.

CREATING A REPORT
A report is an effective way to present the data in a desired printed format. A report can be created using a report wizard Data entered in the table or database may be retrieved to printed in desired format.

EXAMPLES OF REPORTS:
TELEPHONE BILL GENERATED BY TELEPHONE DEPARTMENT. ELECTRICITY BILLS GENERATED BY ELECTRICITY DEPARTMENT. MARKSHEETS ETC.

THANKING YOU

- Submitted to: Richa mam.