Communication Skills Presentation On Emails and Brochures

Submitted By: Chitralekha Rana (BTB/10/002) Kritika Rajain (BTB/10/004) B.Tech Biotechnology V Semester

Emails
Definition
Electronic mail, also known as email or email, is a method of exchanging digital messages from an author to one or more recipients. The striking progress in global communication technologies has paved the way of the Electronic mail, or simply email, to our daily everyday life. Sending a message is no longer dependent on the geographical location of the sender and the recipient.

Sending an Email
To: Type full
email address of your class partner.

Subject:
Type a title for your message

Message:
Type your message in this box

Send: Used to
send emails

How does Emails Work?

Emails travels via the Internet from one computer to another. Computers known as mail servers direct outgoing mail and store incoming the mail. Once email reaches your mail server, it waits in an electronic mail box, the "Inbox for you to collect it.

An email address consists of 3 parts: chitralekha@gmail.com

Unique User Name

chosen by the email account owner

Domain Name
company/organization providing the email service

At sign

Advantages of Emails
Easy to use: Sending an email frees us from the tedious task of managing data for daily use. Easy to prioritize: Since emails come with a subject line, it is easy to prioritize them and ignore the ones that are unwanted. Speed: An email is delivered instantly and anywhere across the globe. Reliable and secure: Constant efforts are taken to improve the security in electronic mails. It makes the email one of the secured ways of communication. Easier for reference: When a person has to reply to a mail, he/she can use the provision of attaching previous mails as references. Automated emails: It is possible to send automated emails using special programs like the auto responders. Provision of Attachments: The feature of attachments allow users to send huge chunks of data in the same mail.

Disadvantages of Emails
Viruses: These are computer programs which have the potential to harm a computer system. Spam: Emails when used to send unsolicited messages and unwanted advertisements create nuisance and are termed as spam. Hacking: The act of breaking into computer security is termed as hacking. Emails are intercepted by hackers. Crowded inbox: Over a period of time, the email inbox may get crowded with mails. It becomes difficult for users to manage such a huge chunk of mails. Internet Access is Required: To access email internet connection is must.

Email Etiquette Tips

Be concise and to the point Use proper spelling, grammar & punctuation. Use templates for frequently used responses. Read the email before you send it. Do not attach unnecessary files. Do not use email to discuss confidential information. Use the blind copy and courtesy copy appropriately. Use a signature that includes contact information. Ex- Chitralekha Rana Managing Director, Cosmonan Pharma
http://chitralekha@cosmonanph.com Phone+91-80-25642857

THANK YOU

Brochures are advertising pieces mainly used to introduce a company or organization, and inform about products and/or services to a target audience. Brochures are typically 8.5" x 11" or 8.5" x 14" tri-fold, but they can have different dimensions and numbers of folds.

PURPOSE TO BROCHURE SERVE

A brochure can explain organization's purpose and services. A brochure can answer frequently asked questions about organization. A brochure tells the reader how he or she can find out more about your organization A brochure can educate people about a specific program or event.

HOW TO DESIGN BROCHURE ?

Contact Information
(flap)

Mailing Address
(back cover)

Contact information: This often ends up being the folded-in flap or the back of the (front cover) brochure; should contain all the ways ; organization can be contacted (names, addresses, phone and fax numbers, email, web site URL).

Layout of three panel brochure

1 Contact Information (flap) 2 Mailing Address (back cover) (front cover) 3

Mailing addresses: One of the outside panels of the brochure should have a return address for organization and a blank area where you can stick a mailing label or write an address. Front cover: This should contain your name, logo, and slogan, but not much more. Keep it from getting too crowded and chaotic, but try to make the reader interested in opening the brochure up and reading on. Features/benefits: This is usually the inside of the brochure. This part of your brochure should tell a bit about what your program does and what the benefits are to those who become involved.

WHAT YOU DO WITH BROCHURE ?

Brochures are an extremely flexible medium for getting information about your organization out to the public or to targeted groups. direct mail to targeted people. attach them to proposals or reports leave them at easily accessible locations insert them into press kits and presentation folders distribute them in classes and workshops give them to prospective employees and volunteers pass them out at meetings, fairs, conferences, seminars