One-Stop Online Processing and Reporting System for Energy Contracts (OSOPRSEC)

Department of Energy (DOE) Focus Group Discussion

5 Key Result Areas

Executive Order 43 Sec. 2

Transparent, accountable, and participatory governance Poverty reduction and empowerment of the poor and vulnerable Rapid, inclusive, and sustained economic growth Just and lasting peace and the rule of law Integrity of the environment and climate change adaptation and mitigation

Current Situation

Project Overview

To promote transparency for good governance and efficient quality of public service.

Harmonization of the process in the approval process of the energy resources service contracts (ERDB and REMB)

Process map, systems design and project proposal

RE-ENTRY PROJECT PLAN

[Logical Framework]
Narrative Summary Objectively Verifiable Indicator Means of Verification Assumption

OVERALL OBJECTIVE
Percent Increase in investments compared to Increase Investments for energy exploration and previous year 2011 development that promote Climate Change Mitigation Bureau of Investments (previous year investment vs current year upon implementation

PURPOSE
Proposal for on-line system for one stop shop access developed Completed proposal for Coal, Petroieum and RE , Percent in cycle time, percent reduction in steps Annual performance-based report of the agency Updated Citizen's Charter Philippine Energy Plan implemented

RESULTS
1.1.Energy contract processing harmonized Completed Process map existing vs new and Citizens Charter/Client reduction of the number of steps in processing in survey DOE transactions Approved process flow chart Updated Citizen charter Budget allocated for the project and 3 draft documentation submitted Final documentation submitted Report and Memo Mancom approval to pursue the project Bureau's approval on the proposal met IT schools on the job programs adapted

1.2 OSOPRSEC system designed 1.3 OSOPRSEC project proposal developed

ACTVITIES
1.1.1. Review current process of energy contracts Process map and delay matrix and assess causes of delays of delivery of service

1.1.2. Define alternate process and map the New process map changes from current process 1.2.1 Engaged systems developer and partnering System developer engaged and partnership with IT schools to design an efficient system with IT school achieved based on the new process defined
1.2.2. Approved the new process flow diagram and the system design 1.2.3 Develop project proposal 1.2.4. Project proposal approved New process flow diagram and design approved Project proposal Inclusion of the proposal to the Annual Procurement

Citizen charter updated

Memorandum of Agreement Government to government or contract agreement permits Report and Memo Project proposal Annual Procurement Program

Budget call

Dependencies and Resources

DENR, NEDA and LGUs

Remote Teams in DOE

MANCOM Sponsorship

Project

Nongovernment Organization

Private and Public stakeholders

Objectives of the Focus Group Discussion

Appreciative inquiry in defining solutions to barriers in the harmonization of the processes Identify the best possible path in the procedures by eliminating redundancy in the process Define the common stages in the process which will generate business rules or process rules (process map) Discuss appropriate application system for the proposal

Project status
ANTICIPATED ACTUAL

TASK/ACTIVITY Consulation/Meeting/Coordination Draft Memorandum for related meeting/coordination/focus group DOE Bureau and Committees Develop Questionnaire on the criteria DENR and NEDA ad hoc committee Other Agencies (PBE,NGO,LGU) Research Analysis Phase I Focus Group Discussion (Citizen Charter review) Prepare Process map/Key points identification Barriers Identification on the process Definition of alternate process Final Consultation Draft Memorandum for final Consulation with;

STATUS Not Started Complete Complete Complete Delayed Complete Not Started In Progress In Progress In Progress In Progress Not Started

OWNER

ASSIGNED TO START DATE

END DATE

START DATE

END DATE

Romeo, Anano Romeo, Anano Danilo, Javier Romeo, Anano Romeo, Anano

Minerva Roxas Danilo, Javier Albert Sta Rosa Danilo, Javier Danilo, Javier

11/5/2012 11/1`4/2012 11/15/2012 11/21/2011 11/28/2011

11/9/2012 11/14/2012 11/16/2012 11/21/2012 11/28/2012

11/19/2012 11/20/2012 11/20/2012 11/26/2012

11/20/2012 11/21/2012 11/21/2012 11/28/2012

Romeo, Anano Danilo, Javier Ismael Ocampo Ismael Ocampo

Danilo, Javier Danilo, Javier Danilo, Javier Atty. Cagni

11/30/2012 12/3/2012 12/5/2012 12/5/2012

11/30/2012 12/4/2012 12/6/2012 12/7/2012

12/5/2012

12/5/2012

Romeo, Anano

Danilo, Javier

12/10/2012

12/11/2012

DENR and NEDA ad hoc committee

Other Agencies (PBE,NGO,LGU - Bataan) Consultation with system application designer (MS) In Progress

Romeo, Anano
Romeo, Anano Jose Mari Oquinena

Danilo, Javier
Danilo, Javier Romeo, Anano

12/12/2012
12/14/2012 12/17/2012

12/12/2012
12/14/2012 12/19/2012 11/20/2012

Final Analysis
Consolidation of inputs from consultation Develop process map of the application/approval Definition of process design Engage Systems specialist/designer Definition of the business/functional process design
Development (Process, System and Project proposal)

Not Started
Helen, Arias Danilo, Javier Danilo, Javier Romeo, Anano Gerry, Ritual Not Started Jose Mari Oquinena Danilo, Javier Helen, Arias Danilo, Javier Danilo, Javier Danilo, Javier Minerva Roxas Danilo, Javier Danilo, Javier Danilo, Javier 1/14/2013 1/18/2013 1/14/2013 1/24/2013 1/31/2012 1/17/2013 1/16/2013 1/23/2013 1/30/2013 2/1/2013 Danilo, Javier Minerva Roxas Gerry, Ritual Gerry, Ritual Danilo, Javier 1/3/2013 1/4/2013 1/8/2013 1/9/2013 1/10/2013 1/4/2013 1/7/2013 1/11/2013 1/11/2013 1/14/2013

Finalization of the process/policy guidelines Develop IT system proposal Develop Communication Plan Development of the Final manuscript (REP) Final Presentation

Timeline of the Project Proposal

Link to Detailed Activities

Thank You and Mabuhay po