Managing Data in Organizations

By: Group - 5 Arpan Majumdar(2012076) Ashish Gupta(2012078) Gaurav Malik(2012115) Gaurav Prakash(2012116) Gaurav Rao(2012117)

Data
Information in raw or unorganized form (such as alphabets, numbers, or symbols) that refer to, or represent, conditions, ideas, or objects.

Data leads to Information & Knowledge.

Business decisions are based on Information.

History of Data Management

1950s- File systems 1960s- Hierarchical DBMS 1970S- Network DBMS, followed by relational DBMS 1990s- Object-oriented DBMS 21st century- NoSQL

Managing Data
An analysis of data reveals that 75% of it is never accessed, while barely 25% is accessed and updated frequently. Data can be described as being active, less active, historical or ready to be archived. Data that must be kept is an asset; Data retained past its retention period may become a liability.

Problems in Managing Data

Problems Contd
Data Redundancy It occurs in database systems which
have a field that is repeated in two or more tables

Data Inconsistency- It means that the various copies of

the data no longer agree.

Data Isolation- Difficulties in accessing data from different

applications.

Role of Information Technology

Database Management System(DBMS)

Data Warehousing
Data Mining

INTRODUCTION OF DBMS
COLLECTION OF INTERRELATED DATA SET OF PROGRAMS TO ACCESS DATA. DATA BASE APLLICATIONS: -BANKING: ALL TRANSACTIONS -AIRLINES: RESERVATIONS, SCHEDULES -UNIVERSITIES: REGISTRATION, GRADES -SALES: CUSTOMERS,PRODUCTS,PURCHASES -HUMAN RESOURCES: EMPLOYEE RECORDS,SALARIES,TAX DEDUCTIONS

COMPONENTS OF DBMS
DATABASE
DBA(DATABASE ADMINISTRATOR) DATABASE USER HARDWARE

FEATURES OF DBMS
ACCEPT DATA INPUT AND STORE
MULTI USER ACCESS SECURITY QUERY LANGUAGES(SEARCHING AND SORTING)

DATA MODELING
DATA MODEL: A WAY TO DESIGN A DATABASE OR DESCRIBE A DATABASE. DATA M0DELING: PROCESS OF CREATING A DATA MODEL DATA MODELS: -E-R MODEL -RELATIONAL MODEL -HIERARCHICAL MODEL

DATA WAREHOUSE
A COLLECTION OF CORPORATE INFORMATION, DERIVED DIRECTLY FROM OPERATIONAL SYSTEMS AND SOME EXTERNAL DATA SOURCES.

PURPOSE OF DATA WAREHOUSING

REALIZE THE VALUE OF DATA -DATA/INFORMATION IS AN ASSET -METHOD TO REALIZE THE VALUE(REPORTING,ANALYZING ETC.) MAKE BETTER DECISIONS -TURN DATA INTO INFORMATION -CREATE COMPETITIVE ADVANTAGE -METHODS TO SUPPORT THE DECISION MAKING PROCESS

VERY LARGE DATABASES

WAREHOUSES ARE VERY LARGE DATABASES TERABYTES- 10^12 -- WAL-MART PETA BYTES-10^15 -- GEOGRAPHIC INFORMATION SYSTEM EXABYTES -10^18-NATIONAL MEDICAL RECORDS ZETTABYTES-10^21-- WEATHER IMAGES ZOTTABYTES-10^24-- INTELLIGENCE AGENCY VIDEOS

DATA MINING

INTRODUCTION
Data mining is the process of analyzing data from different perspectives and summarizing it into useful information. Data mining software is one of a number of analytical tools for analyzing data. It allows users to analyze data from many different dimensions or angles, categorize it, and summarize the relationships identified. Technically, data mining is the process of finding correlations or patterns among dozens of fields in large relational databases.

What can data mining do?

Data mining is primarily used today by companies with a strong consumer focus - retail, financial, communication, and marketing organizations. It enables these companies to determine relationships among "internal" factors such as price, product positioning, or staff skills, and "external" factors such as economic indicators, competition, and customer demographics. With data mining, a retailer could use point-of-sale records of customer purchases to send targeted promotions based on an individual's purchase history.

How does data mining work?

Classes: Stored data is used to locate data in predetermined groups. For example, a restaurant chain could mine customer purchase data to determine when customers visit and what they typically order. Clusters: Data items are grouped according to logical relationships or consumer preferences. For example, data can be mined to identify market segments or consumer affinities. Associations: Data can be mined to identify associations. Sequential patterns: Data is mined to anticipate behavior patterns and trends. For example, an outdoor equipment retailer could predict the likelihood of a backpack being purchased based on a consumer's purchase of sleeping bags and hiking shoes.

SAP
Usage in Industry sectors

Effect of Globalization

Usage in the Manufacturing Sector

SAP
Basic Commands 01 Create 02 Change 03 Display

Departmental usage of SAP

Design Process planning Production Purchasing Logistics Commercial Quality.

Design
Bill of Material (BOM) Engineering Drawings & 3D models

Bill of Material

Engineering Drawing & 3D Models

Purchasing
Purchase orders Purchase Requisition related procurements (what does one fill PRs for?)

Purchase Requisitions

Process Planning
Material Master Production Orders (Creation/Confirmation) Routing Purchase Requisitions

Material Master

Production Order Creation

Production Order Confirmation

Routing

Production
Production Order Status Fills in the material requisition form and gets the material from Logistics Begins production.

Production Order Status

Quality

Maintaining defective/non-defective part logs.

Logistics
Inventory Management Raw Material Matching

What is SharePoint?

Microsoft SharePoint is a flexible, service-oriented architecture (SOA) based web application platform developed by Microsoft. First launched in 2001.SharePoint has historically been associated with intranet content management and document management, but recent versions have significantly broader capabilities. SharePoint can be used to provide intranet portals, document & file management, collaboration, social networks, extranets, websites, enterprise search, and business intelligence. It also has capabilities around system integration, process integration, and workflow automation. Enterprise application software (e.g. ERP or CRM packages) often provide some SharePoint integration capability, and SharePoint also incorporates a complete development stack based on web technologies and standards-based APIs.
As an application platform, SharePoint provides central management, governance, and security controls for implementation of these requirements. The SharePoint platform integrates directly into IIS - enabling bulk management, scaling, and provisioning of servers, as is often required by large organizations or cloud hosting providers.

What SharePoint can facilitate inside organizations?

The SharePoint wheel

Applications

The most common uses of SharePoint include

Intranet Portals:- A SharePoint intranet portal is a way to
centralize access to enterprise information and applications on a corporate network.

Enterprise content and document management:- It is used to store and track electronic
documents or images of paper documents.

Extranet Sites:- It is used to provide password-protected,

web-facing access to people outside an organization

Internet Sites:- It is used to manage larger public websites

System Requirement
Processor 64-bit, four cores. 4 GB developer or evaluation use. RAM At least 8 GB for production use in one server or multiple server farm.

Hard disk

80 GB for system drive, varies for production environment depending on application size.

SharePoint editions
SharePoint Foundation
SharePoint Standard SharePoint Enterprise