Managing Your Files

FIRST COURSE

Objectives
Develop file management strategies Explore files and folders Create, name, copy, move, and delete folders Name, copy, move, and delete files Work with compressed files

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New Perspectives on Microsoft Office 2007: Windows Vista Edition

Organizing Files and Folders

A file, or document, is a collection of data that has a name and is stored in a computer Organize files by storing them in folders Disks contain folders that hold documents, or files
USB drives Compact discs (CDs) Digital video discs (DVDs) Hard disks

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Removable disks are inserted into a drive

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Organizing Files and Folders

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New Perspectives on Microsoft Office 2007: Windows Vista Edition

Understanding the Need for Organizing XP Files and Folders

Windows organizes folders and files in a hierarchy, or file system Windows stores the folders and important files it needs to turn on the computer in its root directory Folders stored within other folders are called subfolders

New Perspectives on Microsoft Office 2007: Windows Vista Edition

Understanding the Need for Organizing XP Files and Folders

New Perspectives on Microsoft Office 2007: Windows Vista Edition

Developing Strategies for Organizing Files and Folders

Type of disk you use to store files determines how you organize those files Storing files on removable media allows you to use simpler organization The larger the medium, the more levels of folders you should use Documents folder You should have a backup, or duplicate copy, of important files
New Perspectives on Microsoft Office 2007: Windows Vista Edition

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Developing Strategies for Organizing Files and Folders

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New Perspectives on Microsoft Office 2007: Windows Vista Edition

Exploring Files and Folders

Windows Explorer shows the files, folders, and drives on your computer
Panes Expand icon Collapse icon

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Computer shows the drives on your computer

New Perspectives on Microsoft Office 2007: Windows Vista Edition

Exploring Files and Folders

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New Perspectives on Microsoft Office 2007: Windows Vista Edition

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Using Windows Explorer

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New Perspectives on Microsoft Office 2007: Windows Vista Edition

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Navigating to Your Data Files

The file path is a notation that indicates a files location on your computer F:\FM\Tutorial\Holiday.bmp
F: is the drive name FM is the top-level folder on drive A Tutorial is a subfolder in the FM folder Holiday.bmp is the full filename with the file extension

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Navigating to Your Data Files

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New Perspectives on Microsoft Office 2007: Windows Vista Edition

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Working with Folders and Files

Creating a folder

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In the left pane, click the drive or folder where you want to create a folder Click the Organize button on the toolbar, and then click New Folder (or right-click a blank area in the folder window, point to New, and then click Folder) Type a name for the folder, and then press the Enter key

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Working with Folders and Files

Moving and Copying Files and Folders

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Moving a file removes it from its current location and places it in a new location you specify Copying places the file in both locations

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Working with Folders and Files

Naming and Renaming Files
Filenames provide important information about the file, including its contents and purpose
Main part of the filename Dot File extension

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A filename extension identifies file type and indicates program in which file was created

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Working with Folders and Files

Deleting Files and Folders
Recycle Bin is an area on your hard disk that holds deleted files until you remove them permanently

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Working with Compressed Files

Allows you to transfer files more quickly

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Files stored in a compressed (zipped) folder take up less disk space Extracting a file creates an uncompressed copy of the file in a folder you specify, while original file remains in the compressed folder Compression programs
WinZip PKZIP

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