Professional Documents
Culture Documents
Managerial Communications
CONTENTS
2
Definition Types of meetings Meeting prerequisites Meeting preparation Information gathering Agenda Closing a meeting Post Meeting Conclusion References
DEFINITION
3
A meeting is a gathering of two or more people Convened for the purpose of achieving a common goal Through verbal interaction Example: Sharing information or reaching agreement.
TYPES OF MEETINGS
4
Formal Informal
MEETING PREREQUISITES
5
MEETING PREPARATION
6
Prepare
INFORMATION GATHERING
7
Collect earlier results Review minutes and action items from previous meeting Contact staff manager
AGENDA
8
Definition: An agenda is a list of meeting activities in the order in which they are to be taken up, by beginning with the call to order and ending with adjournment. Ensure copies of agenda are available at the meeting
Prepares attendees Creates an interest Clearly defines objectives Provides a valuable organizational tool
CONDUCTING A MEETING
11
Start on TIME!! Delegate the task of taking minutes Revise agenda if necessary
Recognize attendees who wish to speak Remain neutral Summarize discussion and future action Maintain order
12
13
13
MEETING TECHNIQUES
14
Focus attention on the agenda Set time limits Identify different opinions Establish task groups/chairmen as needed
CLOSING A MEETING
15
State conclusions reached Summarize assignments Give staff manager next meeting requirements Thank attendees
POST- MEETING
16
Advantages
17
Disadvantages
18
CONCLUSION
19
We came through effective meeting preparation Agendas Meeting Techniques Meeting time requirements Closing of meeting Post-meeting
REFERENCES
20
1.
2.
3.
4.
1.
Websites http://en.wikipedia.org/wiki/Meeting Access Dt.22-01-2013 http://en.wikipedia.org/wiki/Agenda_(meeting) Access Dt.22-01-2013 http://en.wikipedia.org/wiki/Committee Access Dt.22-01-2013 http://www.businessballs.com/meetings.htm Access Dt.22-01-2013 Books Raman Meenakshi;Singh Prakash (2012).Business Communication: Ch. 14, Meetings and Conference, Pg 384.Oxford Press.
21
22