Professional Documents
Culture Documents
Abbreviation
of MEMORANDUM. Memos are official internal notes in an organization. A memo is a short, to the point communication conveying your thoughts, reactions or opinion on something. A memo can call people to action or broadcast a bit of timely news. A memo is not a letter, nor is a letter a memo. The shorter the memo, the better.
The
most important aspect of Memos is that THEY ARE SHORT. Points should be arranged in a logical order. Keep it short and to the point. Keep it structured. You can also use a list of numbered points.
Informative Opening
subject line
Closing
1. 2.
Subject must be intriguing It can be: A response to a question you received. A point you want to make.
Rule
is one page. Half a page is better. Two or three short sentences is best.
End
e.g.
Aslam, call me as soon as you have read the attached report. You may also like to thank the reader.
Make
sure you include your contact information in the memo so your colleagues know how to get back to you. The type of contact information should be the one, the way you want to be responded.
You
may write your initials or sign the memo if you deem it necessary, though it is not obligatory.
Processes
Determine
your purpose
Visualize
the audience
Select
Anticipate
Collect
Organize
Compose
Use
plain English
Provide
Proofread
Evaluate
Define
Tell
the reader why should they feel concerned: If X happens; it is in everybodys interest.
Say
the result you want to get This is the reason why I am asking.
Say
what you want the reader to do and when I would like us all to. Please could you If you need help Thank you for.