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Graduate Program Handbook


Department Of Electrical & Computer Engineering Old Dominion University Kaufman Hall Norfolk, Virginia 23529-246 http://www.eng.odu.edu/ece Prepared by: Dr. Sacharia Albin, GPD

Ph.D. Masters General Info.

2008 Old Dominion University, Revised July, 2008

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Welcome to ECE Graduate Programs

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Dr. Shirshak K Dhali Department Chair


What is good education? Systematically giving opportunity to the student to discover things by himself/herself. -George Plya in How to solve it
I hope the ECE Graduate Handbook helps you ease the tension and enhance the joy of your own discovery.

Masters General Info.

Dr. Sacharia Albin Graduate Program Director

Welcome to ECE Graduate Programs

Romina Samson Office Manager

Linda Marshall Executive Secretary

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1. Introduction
This Handbook supplements the Old Dominion University Catalog Graduate students should be familiar with both The Catalog is the authoritative source of university policy The Graduate Handbook describes departmental requirements Contact the GPD if you have any questions email: salbin@odu.edu Phone: (757) 683-4967

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1.1 Graduate Degree Programs


Master of Engineering (M.E.) in Electrical Engineering Master of Science (M.S.) in Electrical Engineering Master of Engineering (M.E.) in Computer Engineering Master of Science (M.S.) in Computer Engineering Doctor of Philosophy (Ph.D.) in Electrical & Computer Engineering (Code: 452) (Code: 457) (Code: 460) (Code: 461)

Worksheet Ph.D. Masters General Info.

(Code: 482)

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2. Admission Status
Regular admission Provisional admission Non-degree admission

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2.1 Regular Admission


Applicants must be in this category to obtain a degree

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Applicants must be enrolled in the University for degree program ME/MS applicants must have 3.0/4.0 or higher undergraduate GPA PhD applicants must have 3.5/4.0 or higher graduate GPA Application for admission requires letters of recommendation (at least two for MS/ME and three for PhD), resume, essay, transcripts and GRE score International students must have TOEFL in addition to GRE Refer to University Catalog for detailed admission requirements Visit http://admissions.odu.edu/graduate.php for details of graduate admission

Ph.D. Masters General Info.

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2.2 Provisional & Non-Degree


Admission
Provisional Admission
For students who do not meet all requirements for regular admission Students can change to regular admission status upon completion of requirements Students must be on regular admission status for graduation

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Non-Degree Status
For students taking graduate courses but not admitted to degree program Up to 12 credits can be transferred from this status to a degree program with GPDs approval

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2.3 Admission Status Non-EE/CpE


Students with other than EE or CpE background
Admission is subject to evaluation by the GPD Degree holders in math, physics, computer science, or other engineering fields are encouraged to apply Students must meet leveling requirements Consult the GPD for further details

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2.4 Leveling Requirements for EE Masters Program


Students must take sufficient undergraduate courses in EE and maintain at least a 3.0 GPA Liberal Arts, Non-Technical, or Non-Accredited degree holders are expected to take a second undergraduate EE degree Science or Other Engineering degree holders will require the following courses:
ECE COURSES CREDITS ECE 202 Circuit, Signals & Linear Systems 3 ECE 241 Fund. Comp. Eng 4 ECE 303 Intro. To Power 3 ECE 304 Prob., Stat. & Reliability 3 ECE 313 Electronics Circuits 3 ECE 323 Electromagnetism 3 ECE 382 Electronics Lab. 2 MATH COURSES CREDITS 4 4 4 3

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MATH 211 Calculus I MATH 212 Calculus II MATH 312 Calculus III MATH 307 Diff. Eq.

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2.5 Leveling Requirements for CpE Masters Program


Courses A. For a BS Electrical Engineering: CS 281 Introduction to Discrete Structures CS 350 Introduction to Software Engineering CS 250 Problem Solving and Programming B. For a BS Computer Science: Credits 3 3 3

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ECE 241 Fund. Comp. Eng


ECE 313 Electronics ECE 341 Digital System Design C. Engineering Technology Background ECE 304 Probability, Statistics & Reliability CS 281 Introduction to Discrete Structures CS 350 Introduction to Software Engineering CS 250 Problem Solving and Programming MATH 307 Ordinary Diff Equations

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3. Masters Degree Program


This section gives general information about MS and ME programs in both Electrical and Computer Engineering

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3.1 General Policies and Procedures


3.1.1 Transfer Students
A maximum of 12 semester hours of graduate credit may be transferred into a graduate degree program from non-degree graduate status at Old Dominion University A maximum of 6 semester hours of graduate credit may be transferred from another accredited institution Students must obtain at least a B grade for credit transfer

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3.1.2 Course Load


Masters Students supported by GTA or GRA awards must take a minimum of 7 Graduate Credits (including Graduate Seminar) per semester during the academic year Maximum course load is 12 credits per semester Students receiving summer support must register for a minimum of 3 credit hours

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3.1 General Policies and Procedures Contd.


3.1.3 Time Limit
All requirements for a Masters degree must be completed within a 6-year period Military service interruption will be granted extension up to five years

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3.1.4 Suspension from Graduate Studies


ECE course GPA < 3.0 More than two C+ or lower grades

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3.1.5 Selection of Advisor


GPD will assign a graduate faculty as the thesis advisor Thesis advisor will direct the students research Thesis advisor will act as co-advisor along with GPD for curriculum selection GPD will serve as the advisor to ME students

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3.1 General Policies and Procedures Contd.


3.1.6 Study Plan
Plan degree program with Advisor and GPD Develop a plan with Advisor during the first semester Get approval from Advisor and GPD before registering Use Curriculum worksheet available at ECE website Update worksheet each semester and forward to the advisor

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3.1.7 Application for Graduation


Formal application must be made 5-6 months before graduation The application deadlines are:
Graduation Month December May August Application to be submitted on or before General Info. Third Friday in July Second Friday in November Second Friday in April Masters

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3.2 MS (Thesis) Degree Requirements


Recommended for students who plan to pursue doctoral studies For all students supported by research assistantships Require 24 credits of course work and 6 credits of thesis research The 500-level courses are limited to 9 credits ECE 651 Statistical Analysis & Simulation or a 600-level Math equivalent course is required Remaining courses may be from the recommended course list Graduate courses from other departments relevant to the students research may be taken with the approval of the Advisor and GPD EE students must take at least 15 credits of ECE courses CpE students can take courses from both ECE and CS departments MS students must pass an oral thesis defense examination A successful thesis defense will satisfy the comprehensive examination requirement for graduation

Worksheet Ph.D. Masters General Info.

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3.3 ME (Non-thesis) Degree Requirements


Recommended for part-time or working students Require 30 credits of graduate course work The 500-level courses are limited to 9 credits At least 21 credits must be from ECE graduate courses (including 9 from the major area) Up to 9 approved credits can be taken from related areas such as CS, ENMA, BUS, etc. Students must pass a final comprehensive examination administered by the GPD

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3.4 EE Course Requirements


MS students may take 2 Core Courses and the rest from the listed electives. ME students may take at least 21 credits from any ECE graduate courses (including 9 from major area) and up to 9 approved credits from other related areas such as CS, ENMA, BUS, etc.
Systems Core Courses ECE 601 Linear Systems ECE 651 Statistical Analysis and Simulation Communications ECE 652 Wireless Communication Networks ECE 787 Digital Communications Controls ECE 561 Automatic Control Systems ECE 762 Digital Control Systems ECE 763 Multivariable Control Systems ECE 766 Nonlinear Control Systems ECE 795 Geometric Nonlinear Control Digital Signal and Image Processing ECE 607 Machine Learning I ECE 695 Imaging Technologies for Homeland Security ECE 581 Digital Signal Processing I ECE 780 Machine Pattern Analysis ECE 782 Digital Signal Processing II ECE 783 Digital Image Processing Modeling and Simulation MSIM 601 Introduction to Modeling and Simulation ECE 605 Engineering Systems Modeling MSIM 641 Visualization I MSIM 651 Analysis I MSIM 720 Continuous and Real Time Simulation MSIM 742 Visualization II MSIM 730 Simulation Foundations MSIM 752 Analysis II Physical Electronics Core Courses ECE 651 Statistical Analysis and Simulation ECE 677 Introduction to Nano materials

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Solid State Electronics ECE 573 Solid State Electronics ECE 695 Materials ECE 774 Semiconductor Characterization ECE 776 Advanced Semiconductor Devices ECE 777 Semiconductor Process and Technology
Lasers, Plasmas, and Pulsed Power ECE 578 Lasers and Laser Applications ECE 572 Plasma Processing at Nanoscale ECE 595 Bioelectrics ECE 623 Electromagnetism ECE 630 Advanced Bioelectrics ECE 653 Pulse Power ECE 772 Advanced Gaseous Electronics ECE 775 Plasma Surface Engineering ECE 778 Engineering Applications of Spectroscopy ECE 779 Applications of Laser Engineering General ECE 699 Thesis ECE 731 ECE Graduate Seminar

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3.5 CpE Course Requirements


MS students may take 2 Core Courses, 2 or 3 Recommended Courses and the rest from the Suggested Electives. ME students may take at least 21 credits from any ECE graduate courses (including 9 from major area) and up to 9 approved credits from other related areas such as CS, ENMA, BUS, etc.
Core Courses ECE 643 Computer Architecture Design ECE 651 Statistical Analysis and Simulation Digital System Design (Recommended) ECE 581 Digital Signal Processing ECE 648 Advanced Digital Design Suggested Electives: ECE 695 Analog VLSI ECE 582 VLSI System Design ECE 741 Formal Methods in Computer System Design ECE 745 Fault Tolerant Computing ECE 747 High Performance Computer Architecture ECE 783 Digital Image Processing Modeling, Simulation and Visualization (Recommended) ECE 505 Introduction to Discrete Event Simulation ECE 605 Engineering Systems Modeling Suggested Electives: ECE 582 VLSI System Design ECE 595 Embedded Systems ECE 607 Machine Learning I ECE 695 Analog VLSI ECE 642 Computer Networking ECE 648 Advanced Digital Design ECE 695 Visualization I ECE 748 Distributed Computer Simulation sis I Computer Architecture (Recommended) ECE 642 Computer Networking ECE 648 Advanced Digital Design ECE 747 High Performance Computer Architecture Suggested Electives ECE 695 Analog VLSI ECE 582 VLSI System Design ECE 741Formal Methods in Computer System Design ECE 745 Fault Tolerant Computing CS 635 Parallel Computer Architecture Networking (Recommended) ECE 642 Computer Networking ECE 652 Wireless Communication Networks ECE 742 Computer Communication Networks ECE 787 Digital Communications Suggested Electives: ECE 605 Engineering Systems Modeling ECE 648 Advanced Digital Design CS 576 System Programming CS 772 Network Security CS 775 Distributed Systems CS 779 Design of Network Protocols General ECE 699 Thesis ECE 731 ECE Graduate Seminar

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3.6 Policies and Procedures for MS Thesis


3.6.1 Thesis Advisory Committee (TAC)
Before completing 18 credit hours students must petition the GPD to appoint a thesis advisory committee (TAC); use Form 20 http://www.odu.edu/ao/gradstudies/forms/pgradform20.pdf TAC consists of at least three members of the ECE graduate faculty including the faculty advisor who serves as the committee chair TAC will serve as the final examination committee

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3.6.2 Thesis Proposal


Submit thesis proposal to the committee chair On approval by TAC, submit a copy of the proposal to the GPD Approval of the thesis proposal shall be obtained before the completion of 24 credit hours of course work and one full semester prior to expected graduation.
Masters General Info.

3.6.3 Thesis Preparation


Visit http://www.odu.edu/ao/gradstudies/publications/thesis.pdf to download a copy of the thesis guide

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3.6 Policies and Procedures for MS Thesis Contd.


3.6.4 Thesis Defense
Submit four typed copies of the thesis (spiral bound) to TAC at least two weeks prior to the proposed date of the thesis defense Submit the title, abstract, time and place of the defense to the GPD TAC will conduct the oral defense examination at the defense allowing time for questions from the general audience

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3.6.5 Final Examination Result and Retake of Examination


TAC will determine the result of Final Examination Oral defense examination results will be notified by the TAC chair If the student fails this examination, it may be repeated once at least four months after the initial attempt Corrections to the thesis must be completed before retaking the examination
Masters General Info.

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3.7 Thesis Defense Protocol


3.7.1 Public Thesis Defense
Thesis Defense is a university exam; Honor Code is applicable All appointed TAC members must be present Copies of the candidates presentation materials be given to TAC The TAC chair should introduce the candidate giving brief details of undergraduate degree, research experience, and other relevant materials This introduction should be unbiased towards the exam The chair should also introduce the TAC members and invited guests As the moderator, TAC chair should indicate the candidates presentation time, question and answer session for the public, and whether candidate can be interrupted during presentation After the question and answer session, the public should be dismissed before closed-door exam of the candidate

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3.7 Thesis Defense Protocol-Contd.


3.7.2 Closed Door Thesis Defense
All TAC members must participate in the closed door examination of the candidate after the thesis presentation The exam should be relevant to the presentation material, research topic and thesis The exam duration is set by the TAC chair

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3.7.3 Thesis Defense Result


The candidate will be dismissed for a closed door meeting of TAC after the exam TAC members will discuss and vote on the pass/fail status of the thesis defense and sign the relevant forms In the case of a failed defense, TAC members are required to provide a report giving suggestions for improvement in thesis/presentation The exam may be rescheduled once after four months
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3.8 Policies and Procedures for MS Thesis Submission


Upon successful completion of oral defense, submit the corrected thesis to the GPD along with all signatures in Thesis Acceptance Form 6 and Processing Form 7 The GPDs deadline is 5 weeks prior to the last day of classes On GPDs approval submit the thesis to the Deans Office accompanied by the forms no later than 3 weeks before the last day of classes If the thesis is not acceptable, make corrections and resubmit it before the deadline for Deans signature The final copies of the thesis should be prepared according to the guidelines http://www.odu.edu/ao/gradstudies/publications/thesis.pdf
Submit the final copies to the Registrars Office before the last day of classes, along with Thesis/Dissertation Delivery form, http://www.odu.edu/ao/gradstudies/forms/ggradform11.pdf

Worksheet Ph.D. Masters General Info.

Visit ECE graduate web site for Thesis/Dissertation schedule

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3.9 Policies and Procedures for ME Degree


All ME students are required to a pass comprehensive examination Request permission to take the final examination using http://www.odu.edu/ao/gradstudies/forms/sgradform23.pdf. The Comprehensive Examination will be administered during the last semester of course work. The Comprehensive Examination consists of an interview with the Graduate Program Director and submission of an essay. The essay topic will be assigned by the Graduate Program Director

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3.10 Graduate Seminars


All funded MS students are required to register for 1 credit of Graduate Seminar (ECE 731) Unfunded students are excused from registering for Graduate Seminar. They are required to attend the seminar. Students are encouraged to participate in technical discussions during seminar Seminar schedule can be found here Seminar attendance is mandatory for ECE graduate students

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3.11 Publications
All MS students are encouraged to publish conference and journal papers based on their research results

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4. Doctoral Programs
This section gives general information about the Doctoral Programs in Electrical and Computer Engineering

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4.1 The Doctoral Program Course Requirements


A minimum of 24 credit hours of graduate-level courses beyond the masters degree or equivalent An overall GPA > 3.0/4.0 Satisfactory completion of at least 48 semester hours of post masters or equivalent level of performance in the curriculum, including 24 credit hours of dissertation research At least 15 hours of course work at the 800 level

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4.2 Transfer Credits


A maximum of 12 graduate credits may be transferred Transfer credit will be given to courses from a comparable degree program of an accredited institution. Such courses must be relevant to the ODU ECE program as determined by the GPD Transferred credits must have B grade or better No credit will be given to courses for graduate degree obtained by examination in a correspondence study Students must submit a special request for evaluation of transfer credits through the GPD to the Office of Admissions (use Graduate Form 1) Students must obtain written permission from the GPD before registering for a course at another institution with the intent of transferring the credit into a graduate degree program at Old Dominion University

Worksheet Ph.D. Masters General Info.

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4.3 Course Load


The maximum course load is 12 hours per semester PhD students who are supported by GTA or GRA awards must take at least 7 Graduate Credits (including Graduate Seminar) per semester during the academic year All students who are supported by GTA or GRA awards during summer must register a minimum of 3 credit hours Fulltime students who have passed the candidacy examination and completed the 48-hour credit requirement except their dissertation (ABD -All But Dissertation) may register for one credit hour with the approval of the GPD and the Vice-President for Research and Graduate Studies, using the following forms: 1 -Hour ABD Notification For Graduate Assistants (Form 28) Reduced Courseload Request (RCL)

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4.4 Residency and Duration for PhD Program


Students are required to spend at least two semesters engaged in fulltime graduate study unencumbered by the demands of outside employment This requirement must be completed within four years from the date of initial registration All requirements for the Ph.D. must be completed within eight calendar years from the beginning date of the initial course following admission to the doctoral program

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4.5 Faculty Advisor


Graduate students will coordinate with the GPD to identify a Faculty Advisor Faculty Advisors will be selected giving considerations to students wishes and areas of research interest, and faculty workload and preference The selection of a Faculty Advisor will require GPDs approval The Faculty Advisor is responsible for the graduate students curriculum plan, research guidance and dissertation defense The curriculum plan will require GPDs approval

Worksheet Ph.D. Masters General Info.

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4.6 Study Plan


PhD students should plan their degree program with the advisor Consult the GPD and advisor before registering for the first semester Prepare a curriculum plan using the worksheet in consultation with the Faculty Advisor Submit the curriculum worksheet (electronic file) to the Faculty Advisor for approval Faculty Advisor will forward the curriculum worksheet to the GPD for final approval Prepare a research plan in consultation with the advisor Update curriculum and research plan each semester

Worksheet Ph.D. Masters General Info.

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4.7 Advisory Committee


GPD will appoint students Advisory Committee before the end of the first semester in accordance with the Ph.D. Advisory Committee Form (Graduate Form 13) The committee consists of at least three faculty members (two from the major area of study and one from outside the major) in addition to the students Faculty Advisor The Dean is the approval authority for all guidance committees The GPD will forward the nomination of the committee to the Dean The Dean is an ex-officio member of the Advisory Committee Changes in committee membership may be requested using Graduate Form 14.

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4.8 Writing Proficiency Examination


Graduate students admitted to ECE programs are expected to have good writing skills Writing assessment and training services are available in BCET to those students who require writing proficiency improvement as determined by their faculty advisors Faculty Advisor/GPD may recommend the students for writing assessment The students who want to improve writing skill are advised to undergo training and achieve satisfactory level of writing skills during the first year of their graduate studies

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4.9 Diagnostic Examination


Students are required to take a Diagnostic Examination prior to the completion of 9 credits This examination will be designed to appraise the students ability to pursue a Doctorate in Electrical & Computer Engineering and it will facilitate counseling the students in the development of the study program

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4.9 Diagnostic Examination Contd.


Diagnostic Examination Policy 1. Exam will be administered by the ECE Graduate Committee three times a year at scheduled dates and times. These exams will be conducted in October and April during the Fall and Spring semesters respectively. No exams will be offered at any other times. 2. Ph. D. students must take the exam and pass within the second semester of study in their Ph. D. program. This will be a continuance requirement and may affect the students financial support 3. Previous examinations and/or sample questions will be available to students

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4.9 Diagnostic Examination Contd.


Examination Policy-contd. 4. The Graduate Committee will evaluate the results graded by the faculty. A recommendation will be made to the Advisory Committee for final evaluation of the results and subsequent actions if necessary 5. The exam has 27 questions in the following format: Exam Duration: Five Hours (Closed Book/Closed Notes) Technical Groups: A. Math B. Circuits/Electronics C. Control/Communications/DSP D. Electromagnetics/Quantum Electronics & Lasers E. Solid State Elect./Phy. Elect./Gaseous Electronics F. Computer Systems

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4.9 Diagnostic Examination Contd.


Examination Policy-contd. 5. Contd. Each group except Math will have at least three questions. Math group will have four questions. Students may not answer more than three Math questions. Students must attempt a total of 8 questions. 6. The MATH group will have questions in Differential Equations/Complex Variables, Linear Algebra, Vector Calculus and Probability Theory, Statistics, and Random Variables. 7. The results will be reported using Graduate Form 10. Candidates will have no more than two attempts to pass the diagnostics examination. Both attempts must occur within the first year of study. Failure to do so will result in termination from the Ph. D. program

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4.10 Submission of Formal Study Plan


Students will complete a formal plan of study with the help of their advisor based on the results of the diagnostic examination Plan must be approved by the guidance committee and GPD The Study Plan will be filed with the GPD before the end of the semester during which the student completes 9 semester credit hours and before registration for subsequent semesters. The formal Study Plan will include no less than 24 post masters level semester credit hours of course work, a dissertation topic and provisions for meeting special departmental requirements such as proof of research skills Use PhD Curriculum Worksheet for the study plan

Worksheet Ph.D. Masters General Info.

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4.11 Candidacy Examination


Candidacy exam will be administered by the Advisory Committee Students must have GPA > 3.0/4.0 on all course work to be eligible to take the candidacy exam Candidacy exam request is submitted using Graduate Form 15 Exam must be taken within the semester in which all course work will be completed Candidacy exam consists of a written and an oral section, and students must pass both sections The written exam will be given first and will consists of a take home exam or review of key journal papers in the general research area of the candidate At least two topics will be assigned by the guidance committee members other than the Faculty Advisor

Worksheet Ph.D. Masters General Info.

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4.11 Candidacy Examination Contd.


The oral part consists of presentations of the two assigned topics The committee will discuss the results in closed-door Two or more negative vote from Guidance Committee on either part constitutes a failure Students have two opportunities to pass the written part A failed written part must be retaken after six months but within one year Students have two attempts to pass the oral section A failed oral part should be retaken within three months of the first attempt The candidate will present dissertation topic to the committee at a later meeting within one semester, after passing the written and oral parts A reasonable duration of each presentation (oral part or dissertation topic) is two hours: including questions and answers

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4.12 Candidacy Exam Protocol


4.12.1 Candidacy Exam
Candidacy exam is a university exam; Honor Code is applicable

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All appointed Guidance Committee members must be present Copies of the candidates presentation materials be given to the committee A member of the ECE Graduate Committee/graduate faculty nominated by the GPD will serve as the Committee Chair who will introduce the candidate giving brief details of prior degrees, research experience, and other relevant materials This introduction should be unbiased towards the exam The chair should also introduce the committee members and invited guests As the moderator, the chair should indicate the candidates presentation time, question and answer session for the public, and whether candidate can be interrupted during presentation After the question and answer session, the public should be dismissed before closed-door exam of the candidate

Ph.D. Masters General Info.

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4.12 Candidacy Exam Protocol-Contd.


4.12.2 Closed Door Candidacy Exam
All Advisory Committee members must participate in the closed door examination of the candidate after the oral presentation The exam should be relevant to the presentation material and it is to examine the candidates breadth of knowledge in related areas The exam duration is set by the Committee chair The candidate will be dismissed for a closed door meeting of Advisory Committee after the exam Committee members will discuss and vote on the pass/fail status of the candidacy exam, and sign the relevant forms In the case of a failed exam, the members are required to provide a report giving suggestions for improvement in presentation The exam may be rescheduled once after one month

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4.12.3 Candidacy Exam Result

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4.13 Dissertation Topic Presentation


4.13.1 Dissertation Topic Presentation
The candidate and the Advisory Committee will follow the procedure similar to that set forth for candidacy exam in Sections 4.11 & 4.12 The exam duration is set by the Committee chair The Committee Chair will allow sufficient time for questions and answers After the public is dismissed, the committee will examine the candidate in closed door session The candidate will be dismissed for a closed door meeting of Guidance Committee after the exam Committee members will discuss and vote on acceptance/rejection of the dissertation topic, and sign the relevant forms In the case of a rejection, the members are required to provide a report giving suggestions for improvement The presentation may be rescheduled once after three months

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4.13.2 Dissertation Topic Acceptance


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4.14 Dissertation Committee


Request the GPD to appoint a Dissertation Committee (Use Form 16) Dissertation Committee consists of at least three faculty members (two from the major area of study and one from outside the major department) in addition to the faculty advisor The Advisory Committee may continue as the Dissertation Committee on approval by GPD Appointment of a Dissertation Committee member who is from outside the university will require written approval from GPD/Dean/Provost Experts and guests from outside may be invited to attend the dissertation defense

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4.15 Dissertation Proposal


Present a dissertation proposal to the Dissertation Committee On Dissertation Committees approval, submit it to the GPD and the Dean of the College on Graduate Form 10.

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4.16 Ph.D. Candidate


Students are admitted to candidacy by the Dean of the College after: 1. Successful completion of course work 2. Successful completion of the written and oral candidacy exam 3. Advisory Committees acceptance of dissertation proposal Students must be admitted to candidacy at least 12 months before they receive their degree

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4.17 Dissertation Work


Dissertation Committee will guide the student in performing the research and the dissertation work Visit the following link for more information
http://www.odu.edu/ao/gradstudies/publications/thesis.pdf.

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4.18 Application for Graduation


Formal application must be made to the Registrars office five to six months prior to graduation The application deadlines are:
Graduation Month December May August Applications to be submitted on or before

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Third Friday in July Second Friday in November Second Friday in April

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4.19 Dissertation Defense


Defend the dissertation at least six weeks prior to the end date of classes in the semester of expected graduation Submit typed copies (spiral bound) of the complete dissertation, to dissertation advisor and each member of the committee at least two weeks prior to the scheduled defense date Submit the title, abstract, time and place of the defense to the GPD The dissertation defense of the student will be conducted by Dissertation Committee Chair who is appointed by the GPD A member of the graduate committee/graduate faculty nominated by GPD will serve as the Dissertation Committee Chair Students success or failure in the oral defense will be determined by a majority vote taken by the dissertation committee in closed session immediately following the defense Students dissertation committee chairman will inform the student of the result and submit Graduate Form 10 to the GPD In case of failure, the dissertation committee may recommend that the candidate be dropped or be allowed re-examination at least three months after the first examination.

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4.20 Dissertation Defense Protocol


4.20.1 Public Dissertation Defense
Dissertation Defense is a university exam; Honor Code is applicable All appointed Dissertation Committee members must be present Copies of the candidates presentation materials be given to the committee The Committee chair should introduce the candidate giving brief details of prior degrees, research experience, and other relevant materials This introduction should be unbiased towards the exam The chair should also introduce all committee members and invited guests As the moderator, the chair should indicate the candidates presentation time, question and answer session for the public, and whether candidate can be interrupted during presentation After the question and answer session, the public should be dismissed before closed-door exam of the candidate

Worksheet Ph.D.

Masters General Info.

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4.20 Dissertation Defense ProtocolContd.


4.20.2 Closed Door Dissertation Defense
All Dissertation Committee members must participate in the closed door examination of the candidate The exam should be relevant to the presentation material, research topic and dissertation The exam duration is set by the Dissertation Committee chair The candidate will be dismissed for a closed door meeting of Dissertation Committee after the exam Committee members will discuss and vote on the pass/fail status of the dissertation and oral defense, and sign the relevant forms In the case of a failed defense, the members are required to provide a report giving suggestions for improvement in dissertation/presentation The exam may be rescheduled once after three months

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4.20.3 Dissertation Defense Result

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4.21 Dissertation Submission


Upon successful completion of oral defense, submit the corrected dissertation to the GPD along with all signatures in Forms 6 & 10 The GPDs deadline is 5 weeks prior to the last day of classes On GPDs approval, submit the dissertation to the Deans Office accompanied by the forms no later than 3 weeks before the last day of classes If the dissertation is not acceptable, make corrections and resubmit it before the deadline for Deans signature The final copies of the dissertation should be prepared according to the guidelines http://www.odu.edu/ao/gradstudies/publications/thesis.pdf. Submit the final copies to the Registrars Office before the last day of classes along with Graduate Form 11 Visit ECE graduate web site for Thesis/Dissertation schedule Graduation will be delayed at least one semester if the deadline missed

Worksheet Ph.D. Masters General Info.

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4.22 Final Semester Registration


A one-hour audit registration (GRAD 999) is required for all graduate students to maintain active status during the final semester prior to graduation, if the student is not formally enrolled in course work and has not completed all academic requirements for the degree

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4.23 Graduate Seminars


All funded PhD students are required to register for 1 credit Graduate Seminar (ECE 831) Unfunded PhD students are excused from registering for Graduate Seminar. They are required to attend the seminar. Students are encouraged to participate in technical discussions during seminar Seminar schedule can be found here Seminar attendance is mandatory for ECE graduate students

Worksheet Ph.D. Masters General Info.

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4.24 Publications
All Ph.D. students are strongly encouraged publish their research results as journal papers, and multiple conference papers before the degree is completed

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5 Financial Aid
5.1 Tuition Grants
$1,000 may be offered on completing 10 hours of graduate course work in a semester Tuition Grant recipients who withdraw from courses will be held personally responsible for repayment of funds utilized.

Worksheet Ph.D.

5.2 Graduate Teaching Assistantship (GTA)


The GTA appointee is expected to participate directly in teaching activities The work load for a full-time appointment is normally 20 hours per week The stipend for full-time appointment is $9,000 for Masters students, $10,000 for doctoral students prior to becoming Ph.D. candidates, and $11,000 for Ph.D. candidates Teaching instructors are required to pass the SPEAK test

Masters General Info.

Forms

5. Financial Aid-Contd.
5.3 Graduate Research Assistantship (GRA)
GRA may be funded through the regular University budget process or from sponsored research projects The appointee is expected to participate directly in research or support activities conducted by faculty members The work load for a full-time appointment is normally 20 hours per week The minimum stipend for full-time appointment is $9,000 for Masters students, $10,000 for doctoral students prior to becoming a Ph.D. candidate, and $11,000 for Ph.D. candidates Part-time research Assistantships may be available

Worksheet Ph.D. Masters General Info.

Forms

5. Financial Aid-Contd.
5.4 Special Doctoral Research Assistantship (SDRA)
The SDRA stipend is $10,000 per year The appointee shall be a doctoral student who is expected to maintain full-time graduate enrollment status The SDRA is funded by the Commonwealth sources and is designed as a continuing appointment for up to three years.

Worksheet Ph.D. Masters General Info.

Forms

5. Financial Aid-Contd.
5.5 Enrollment and Registration Requirements
Assistantship recipients must be enrolled full-time each semester of their appointment Ph.D. ABDs may sign up for one hour Undergraduate prerequisite courses and courses taken for audit are not counted towards the enrollment requirement Graduate assistants may not enroll for more than 10 credit hours per semester Enrollment for 11 to 13 credit hours requires the approval of the GPD No graduate assistant is permitted to enroll for more than 13 credit hours in a semester in which the appointment is held

Worksheet Ph.D. Masters General Info.

Forms

5. Financial Aid-Contd.
5.6 Unfunded Tuition Scholarship
Unfunded Tuition scholarships may be offered to graduate assistants Students must hold the appointment for more than one-half of the semester and the minimum support must be $2500 to qualify for full unfunded tuition scholarship At masters level, the unfunded tuition scholarship covers the difference between in-State and out-of-State tuition Doctoral graduate assistants receiving full tuition unfunded scholarships do not pay any tuition regardless of their domicile Unfunded Tuition scholarships can not be used for undergraduate courses

Worksheet Ph.D. Masters General Info.

Forms

6. Curriculum Worksheet
6.1 Requirements
Students must fill out the curriculum worksheet during the first semester of enrollment Worksheet must be reviewed and approved by the advisor GPDs approval is required to register for courses

Worksheet Ph.D.

6.2 Availability and Submission


Click here for ME/MS EE Worksheet Click here for ME/MS CpE Worksheet Click here for Phd Worksheet Worksheet must be updated each semester and forwarded to the advisor Advisors will approve and forward the worksheet to the GPD

Masters General Info.

Forms

7. Forms
Evaluation Of Internal/External Transfer Credits (Form 1) Notice Of Change Of Status (Form 2) Application (PDF Version) (Form 4) On-Line Application (Form 4) Validation Of Out-Of-Date Graduate Credit By Examination (Form 5) Thesis/Dissertation Acceptance And Processing (Form 6) Results of Master's Degree Examination Or Requirement (Form 7) Result of Ph.D. Examination Or Requirement (Form 10) Thesis/Dissertation Delivery (Form 11) Request Of Old Dominion University Undergraduate To Take Grad. Courses (Form 12)

Worksheet Ph.D. Masters

General Info.

Forms

7. Forms-Contd.
Ph.D. Advisory Committee (Form 13) Request For Change In Ph.D. Advisory Committee (Form 14) Request For Permission To Take The Ph.D. Candidacy Examination/Dissertation Defense (Form 15) Ph.D. Dissertation Committee (Form 16) Request For Change In Ph.D. Dissertation Committee (17) Certification Of Faculty For Graduate Instruction (Form 18) Thesis Advisory Committee (Form 20) Request For Change In Thesis Advisory Committee (Form 21) Master's Examination Committee (Form 22) Request For Permission To Take The Master's Examination (Form 23) Change From Thesis To Non-Thesis Option (Form 24) Ph.D. Examination Committee (Form 26)

Worksheet Ph.D. Masters General Info.

7. Forms-Contd.
Leave of Absence from Doctoral Program (Form 27) 1 -Hour ABD Notification For Graduate Assistants (Form 28) Request to waive Maximum Transfer 12 Credit hours (Form 30) Exception to Time Limits Allowed to Complete Degree (Form 31) Graduate Application for Graduation