RESUME SKILLS

RESUME DRAFTING

CONTENTS
Gather your information

Objective / Summary Career profile Experience Education Quotes and other facts Mistakes to avoid Revising the resume How to proofread Printing your resume Sending your resume Scannable resumes Keyword / ASCII resumes Cover letter strategies

Objective / Summary of your resume

Create a powerful opening for your resume. Your Objective or Summary should be two or three lines long at most. goals. You can do that in the interview. Avoid such phrases as: "seeking a chance for advancement", or "where my skills will be utilized", or "where I can further my career".

Dont talk about yourself and your career

You must tell employers what job you can

Career profile
You can also call this section Professional Profile,

Technical Skills (for programmers and other technical types), Highlights or Qualifications. Here you should include between four and six bulleted paragraphs that cover your best skills, as well as some of the best things youve ever done on the job. Reason? The goal of your resume is to get employers to call you. And the Profile section is a crucial method of achieving this goal.

PROFESSIONAL PROFILE
Strong background in journalism, with

firsthand knowledge of press community. Includes seven years of experience writing, editing and delivering on-air news and breaking stories. Superior verbal and written communication skills. Twice awarded by AP for reporting skills in 1998. Proven ability to balance needs of competing groups on controversial issues. Three years of business management experience as owner of small business. Gained press coverage, overhauled marketing, increased sales and sold for 100% profit (1990-1993).

TECHNICAL SKILLS
Operating Systems: Windows 95/98, UNIX

on Sun SPARC and MS-DOS. Programming Languages: C, C++, HTML and JavaScript. Software: Microsoft FrontPage, Image Composer and Word; Lotus 1-2-3 and mSQL. Once youve written the Objective/Summary and Profile sections, youve finished the most important job. Your work is now half done!

Experience
When writing about your experience, follow a consistent,

easy-to-read format. We suggest you follow this example: For each job youve had, include your title, company name, city, state and the years you worked there. Dont include the months, as this may highlight any gaps in employment. Below this first line, describe your typical daily duties in one or two sentences. You want to emphasize achievements, effective projects and other good things you did on each job. Note for recent graduates from college or high school: if you dont have much work experience, be sure to make the most of your education and training.

Education
Master of Arts: Communications, University of

Florida (1984). Bachelor of Arts: Art History, San Diego State University (1982). You can also call it Education/Training if youd like to list any training received after your formal education ended.

EDUCATION/TRAINING
Ongoing professional training includes

courses in sales, problem-solving, leadership, management, quality, market research and presentation skills (1985-present).
Bachelor of Civil Engineering, Trafalgar

University, Algeria (1984).

If you went to college but didnt graduate, you

can describe your course of study like this:

Quotes
Few (if any) resumes use quotes.

1.- Quotes do more than just prove your claims. They make employers curious about you. Which makes them more likely to call and find out more. And this is what resume writing is all about! 2.- You may not be able to find written quotes. Thats OK. Try to recall good things that managers/clients have said about you. As long as they really said it, you can use these indirect quotes in the resume. Example indirect quote: Cited by supervisor for problem-solving skills and ability to train staff.

Mistakes to avoid
Here are four mistakes that hinder most resumes. I see them over and over again in the hundreds of resumes I review each year from prospective clients. 1. Errors in spelling and punctuation. This is the most common (and deadly) error!!! and your spellchecker is not enough. You must read through the resume once for accuracy (numbers, dates, city names, etc.,) 2. No objective or summary. By not choosing what job you want to do, you start your resume off on the wrong foot. You force the employer to read it all the way through to figure out what kind of job youre suited for. You create more work for your busy reader. This is the last thing you want to do!

 3. Focus on responsibilities instead of

results. While its important to tell the reader what you did at each job, Focus on results and achievements. The more specific, the better. 4. Too many big words. Its a shame how often a resume is ruined when the author utilizes a superabundance of polysyllabic terminology, or uses too many big words. Dont hide behind your vocabulary. When your resume is not clear and to the point, the reader gets bored, time is wasted and your resume goes in the trash.

Revising your resume

After youve written the first draft of your resume, put it down for

a few hours and go do something totally unrelated. Get your mind off your resume for awhile. When you return and read it again, youll see areas that you want to change or improve. How long should your resume be? If you can get everything to fit on one page, great. How do you make room for more information? There are four areas you can make smaller to fit more text onto page: Name and/or address? shrink the font size by two points. Spacing between sections? shrink the font size from 12 to 8 points. Section headings? shrink the font size from 14 to 13 or 12 points. The body copy? shrink the font size from 12 to 11 points.

How to proofread
Your resume must be error-free.

You should proofread your resume four times for four areas: Spelling. Spacing. Punctuation. and Content. Print the resume before you proofread it. This makes it much easier to read. Youd be surprised how many errors become visible on a printed page versus a computer screen.

Professional Proofreading Checklist

Proofread your resume twice for each section below. Spelling.

Use your word processors spell checker AND read it yourself. Most misspelled words occur in the headings and in software/business names. Facts and figures. Check all years and numbers in the rsum and cover letter. Do they add up? Are they consistent? Spacing. Make sure the space between each sentence and section is the same. Punctuation. Read the rsum BACKWARDS, looking for missing or incorrect punctuation, such as commas, dashes between dates, apostrophes, etc.

 Clarity and content.

Read the rsum aloud for awkward, missing or extra words. Contact information. Verify your name, address, ZIP code and phone are correct. Layout. Are the upper and lower margins even and pleasing to the eye? Is there white space throughout the document, or is the text too dense? Print the resume and show it to friends for their comments