Professional Documents
Culture Documents
Presentation Skills
Ideas, concepts or issues talked about or spoken to a group or audience Skills required to give a good presentation can be developed
Presentation Skills
because (why)
Presentation Skills
Helpers Who is your audience? What do you want to present (content)? Why do you want to present (purpose)? Where will you be presenting (place)? How do you want to present (words to be used or not, slides to be used)
Presentation Skills
Preparation: Audience Analysis What is the audience interested in What does the audience want What does the audience already know and needs to know What are their needs, expectations from this presentation How will the audience benefit from this presentation
Presentation Skills
Structure the content in line with the audiences needs What do you want to tell the audience? What is your objective? Prepare keeping in mind the time allotted Anticipate the questions and prepare Collect material from a variety of sources Arrange points logically and sequentially Prepare handouts as well
Presentation Skills
Structuring the presentation 2 to 2.5 mins--- opening/beginning 20 to 21 mins--- middle section 2 to 3 mins --- closing/end 5 mins --- questions
Presentation Skills
The Begining Should be carefully designed Get attention - shock, humour, question, story, facts &figures - well rehearsed yet natural Motivate audience to listen - listen to their needs
Presentation Skills
Preparation Structure Sequence should be logical & understandable Interim summaries- Recaps Value of visual aids-flip charts, handouts etc. Use the 4 Ps Position Possibilities Problem Proposals
Presentation Skills
Prepare Closing Last 2 to 2.5 minutes are as critical as the first five minutes for a successful presentation Summarize- highlight important points Suggest action- what to do and when, where and how to do it
Presentation Skills
Stage Fright Everyone has it to some degree Can be used constructively Key issue is not elimination of fear Instead channel the energy it generates for an effective presentation
Presentation Skills
Effective Delivery Be active - move Be purposeful - controlled gestures Variations vocal (pitch, volume, rate) Be natural Be direct dont just talk in front of the audience talk to them
Group Facilitation
Verbal Communication- barriers Speaking too fast Using jargon Tone and content Complicated or ambiguous language Not questioning Physical State of the audience
Presentation Skills
Sensitivity to the audience
see the audience Take non-verbal feedback -congruent and incongruent body language Modify to meet audience needs Dont just make it as a presentation
Presentation Skills
Handling Questions
Do not get confused You are not supposed to know everything Anticipate and keep answers ready Sometime questions themselves give you a lead to highlight your point of view
Visual Aids
Why Use Visual Aids? Creating the Design Choosing the Appropriate Diagram
TEXT
Handouts
Computer Presentations
Multimedia
Handouts - an easy and inexpensive way to create visuals. Presentations - easy to create and alter. They can be used as transparencies or computer generated onscreen presentations.
- combines use of text, graphics, video, and audio.
Computer
Multimedia
Let the content suggest the visual elements and colors of your presentation.
Choose visual images that clarify your content and aid in understanding. Dont use original art, clip art, or photos that are vague. It is better to have no visual images than to have visuals that distract.
Warm colors come forward off the page and are very dominant.
Reds, oranges, and yellows are warm colors and should be Violet Orange used to indicate strength, energy, and action. Use warm colors for titles and text.
Red
Violets, blues, and greens, are cool colors and are appropriate for background Yellow colors because they generate feelings of relaxation and passiveness.
Blue Green
Readability
Organization Charts
Bar Graph
Retention Rates
People remember:
100% 80% 60% 40% 20% 0% 50-85% 20% 30%
Flow Chart
Five Process Steps
Raw Material Input
Process Time
Finished Goods
Line Graph
Fruit Sales: 1980-2000
80 75 70 64 26 Fresh Frozen Canned 50 40
Percent
60
60 27 13 1995
40 22 20 3 0 1980
25 5 1985
10
1990 Year
10
2000
Map
Proposed Test Market
Colorado
Organizational Chart
President
Production
Personnel
Accounting
Fresh Fruit
Canned Fruit
Frozen Fruit
Fruit Pies
Pie Chart
2009 Sales
Lemon
Blueberry 9%
14%
Apple 54%
23% Cherry
Table
2007 Sales
Fruit Flavor Total Percentage Apple 5400 54 Cherry Blueberry Lemon 2300 23 1400 14 900 9
Does each visual emphasize important information? Does each visual emphasize only one concept? Are the visuals prepared consistently? Are the headings descriptive but concise? Is the lettering bold and large enough? Has color been used sparingly? Do the visual aids improve the presentation?
Presentation Skills
Visual Aids While using a over head projector face the audience while talking Point with a pen Appropriate lighting Watch the colours Ensure clear visibility 10 lines, 10 words per line
PRESENTATIONS IN A BUSINESS
1. 2. 3. 4. 5. 6. 7. 8. 9.
Annual presentation of reports. Launching a new product or service. Starting a training course/session. Presenting a new business plan. Making a marketing/sales proposal. Making a contribution to a conference/seminar. Diversification of a business. Demonstration of a new technique of work/equipment/machinery. Study of progress/downfall of the organisation or of the competitors.
10. At the time of interview or promotion, if asked by the management for such a presentation.
ELEMENTS OF A PRESENTATION
TO
SUCCESSFUL
1.
B. Who
C. Where D. When E. What F. How.
Presentation Skills
So to conclude : Always prepare Channelize you fear Interact with your audience
Thank you