Professional Documents
Culture Documents
ERP-SAP
PREPARED BY: M. IMRAN TASEER
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Main Functions(MM)
Material MasterData Vendor MasterData Purchasing InventoryManagement LogisticsInvoiceVerification PhysicalInventory MaterialValuation Material RequirementsPlanning (MRP) ExternalServicesManagement
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Organizational Structures
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MM
storagelocation
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WM
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Material Master
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Material Types
Standard MaterialTypes
ROH (RawMaterial) FERT (FinishedGoods) HAWA(TradingGoods)
Customized MaterialTypes
ZADM(GeneralMaterials) ZIT(IT Materials)
ZSAT(Stationery
HALB(Semi-Finished
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SAVE
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utilization
area of validity
General data name address control data Purchasing terms and cond. partner functions currency
Accounting data bank account acc. maintenance payment request for quotation quotation processing purch. order handling
client wide
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PURCHASING/PROCUREMENT
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Procurement Process
(Procure-to-Pay) Purchase Requisition
Purchase Order
Notify Vendor
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Purchasing Process
Createarequisition Firstreleaseof requisition (approval) Create RFQ(RequestforQuotation)with
referencetorequisition CreatePO (PurchaseOrder)with referenceto RFQ ApprovalofPO Department receivesmaterial ordered(GR) Department paysinvoice (MIRO).
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Purchase Requisition
Document generated by a user department or storeroom-personnel to notify the purchasing department of items it needs to order,their quantity, and the timeframe. It may also contain the authorization to proceedwith the purchase.Also called purchase requestor requisition.
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Purchase Order
Buyer-generateddocument thatauthorizes apurchase transaction. Itsets forththe descriptions,quantities, prices,discounts, payment terms,date ofperformance or shipment,otherassociated termsand conditions,and identifies a specificseller.
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Procurement Documents
Requisition
Purchase Requisition RFQ RFQ Quotation
RFQ
Quotation
PurchaseOrder
PO
Contract
Contract
Service EntrySheet
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placement)
RFQs
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VendorA Quotation
VendorC
VendorB
Purchase Order
Best Offer
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INVENTORY MANAGEMENT
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Inventory Management
Inventorylistparameters (Physical Inventory) Movementtypesfordifferences WarehouseManagement
Minimum and Maximum stocklevels Re-orderpoint
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Unrestricted stock:You canconsume the material stock in unrestricted use. Quality inspection: Area controlled byQM to inspect the quality ofmaterial. Blocked stock: isa holding area for materials that have not been posted to a companys warehouse stock.(Not available for use)
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Physical Inventory
Audit ofinventory Comparephysicalstockwith stockappears in system Enter physicalinventorycount Investigates ifstockmismatch Balance sheeteffect
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Movement Types
Themovement types aredefined as 3-
characterfield insystem.Itis usedto describethe type ofmaterial movementthat need tobe performed.Themovementtype is usedforall type ofgoods movementinSAP (receipts, issues,transfers,reversal). The predefined movementtypes inSAPis between 100and 899.The movementtype 900and upwardscanbe usedforcustomized movementtypes.
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Movement Types
101 -Goodsreceipt(GR)for
purchaseorder 102 -GR forpurchaseorder reversal 122-Returndelivery to vendor 123-Reversal ofreturn delivery tovendor
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INVOICE VERIFICATION
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Invoice Verification
input information invoice verification actions: orders enter invoice verify invoice post invoice update relevant data (re-edit invoice) output information
goods receipt
master data: material vendors accounts terms & cond.
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Invoice Verification
When youpost aninvoice, anaccountingdocumentiscreated: UpdateVendoraccount
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MATERIAL VALUATION
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Material Valuation
Stockvalue=stockquantity xmaterial price
(If the stockquantity orthematerial price changes,thestockvalue changes) Standard price Movingaverageprice
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material availability Planning strategies -made toorder ormade to stock Consumptionbased planning methods (Forecast)or demandbased planning methods BOM,automaticPRs and POs
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SERVICE MANAGEMENT
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Service Management
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