Project Management

Chris Benham

Aims
What is project management Leading and managing people Teamwork Objective setting Project management tools

Project management
Project management is the discipline of organizing and managing resources (e.g. people) in such a way that the project is completed within defined: scope quality time and cost constraints

Projects vs processes
Projects Building new student centre Refurb of Prince Edward Hall Drug discovery projects Research projects Processes Running exams Admissions Drug safety monitoring Managing Pharmacy shop

n.b. projects have specific time limits, processes are open-ended ongoing activities

Project Management Overview

Projects must be managed as a wholenot as individual elements The goal of all project management is optimally to integrate interdependent elements into a whole Project managers must be able to predict and manage bottlenecks A key planning tool is identifying and tracking the sequence of key chronological milestones and their dependence on other actions Project managers must be prepared to deal with change

Most Common Project Management Challenges

Think of some, we will build a list

Project Management Issues

Issues/factors that might be relevant to a specific project:
Scope management (clear mission definition, duration, organization, remit) Human resource management (selecting, acquiring, and motivating personnel) Information needs management (elements, milestones, background, learning curves) Scheduling and time management ( predicting likely bottlenecks) Scarce resource management (availability, productivity, alternatives) Communications management (type and frequency) Conflict resolution management (negotiation, individual vs. team decisions, escalation) Risk management (changes, backups, contingencies, impact on business) Quality management (feedback, validation, process improvement) Deliverables management (measure accomplishments) Other management issues (external expertise, other as appropriate)

People Management
To enable their people to do what is required, team leaders should:
Make sure that everyone understands what to do. Ensure that each team member has access to all the resources needed to complete assignments Use mid-assignment check-ins with all team members to keep morale high and keep problems from growing out of control Be on virtual 24-hour call to support their team members Use positive reinforcement: rewards and thank-yous should be plentiful

Lao-tzu on Leadership
The Chinese philosopher, Lao-tzu, described his view of team leadership with these thoughts: As for the best leaders, the people do not notice their existence. The next best, people honor and praise. The next, the people fear; and the next, the people hate. When the best leaders work is done, the people say, We did it ourselves. Lao-tzu

Teamwork

Ten Key Elements of an Effective Team

Think of some, we will build a list

Teamwork
The concept of teamwork represents a set of values that encourage behaviors such as: Listening and constructively responding to points of view expressed by others Giving others the benefit of the doubt Providing support to those who need it Recognizing the interests and achievements of others
From The Wisdom of Teams, Jon Katzenbach and Douglas Smith, pp. 21-22

Characteristics of an effective team

What are they? Write down 3

Characteristics of an effective team

Think of some, we will build a list

Team Players and Teamwork by Glenn M. Parker

Project Objectives

SMART Objectives
Specific, Measurable (or at least evaluable) achievement, Achievable Realistic and Time terminated (bounded).

Analysis and design of objectives

Brainstorming Situation, Target, Proposal, STP SWOT
Us

Strengths Opportunities

Weaknesses Threats

World

Also good for assessing and controlling risks

Project management Tools

Project Management tools a major-milestone chart

Project XYZ Milestone Date A 4/1 B 5/1 C 11/1 D 11/1 E 12/15 F 1/5

Major Milestones AChartering BTeam formation CData collection & project work DInitial review of project EFinal review of project FProject completion and beginning of implementation phase
Ideal for linear project plans. like your research projects

Project management tools

PERT chart allows analysis of the shortest time for the whole project. 7 month project has critical path BC

Preclinical Development Project

Timings for activities between green nodes overrall time about 12mths Start
GMP synthesis 10Kg Analyse release

Go/No go

OK to test in humans

Analytical method Stability tests

Oral vs iv formn

Synthesis 50g

Prelim Formulation Toxicology Dose-finding Rat ADME/PK

Genotox

Safety Pharmacol
Synthesis 300g

4-week Toxicol 2 species

Analytical Method Drug and metabolites

Modified from: Rang H.P. Drug Discovery and Devpt 2006 Chap 15

Project management tools: Gant Charts

Each element of the project is scheduled Can also show dependencies

Project XYZ

AChartering BTeam formation CProject work DInitial review | 1 2 | | | | | | | | 3 4 5 6 7 8 9 10

A Gantt chart is a master schedule that graphically shows: target start date, completion date, duration of each component of a project

Decision making: multi-criteria

Allows team to make objective decision when presented with complex criteria

Often used in pharma strategy to decide which projects to fund

Disease Area Evaluations

Criteria Weights
Medical need
Commercial attractiveness Competitive situation Ease of clinical trial Cost of disease

30
20 15 15 10

Company portfolio

10
24

Disease Area Evaluations Relative Scores

Hypertension Diabetes Asthma Medical need Commercial attractiveness Competitive situation Ease of clinical trial Cost of disease Company portfolio 6 7 8 3 4 8 8 4 4 8 4 2 6 6 5 6 2 4
25

Disease Area Evaluations Total Scores (weighting x disease score)

Hypertension Medical need Commercial attractiveness Competitive situation Ease of clinical trial Cost of disease 180 (30x6) 140 120 45 40 Diabetes 240 80 60 120 40 Asthma 180 120 75 90 20

Company portfolio
Total Weighted Scores

80
605

20
560

40
525
26

summary
What is project management Leading and managing people Teamwork Objective setting Project management tools

QUESTIONS