KERALA LAND REVENUE DEPARTMENT

Role Of Village Officers in Revenue Administration.

DUTIES AND FUNCTIONS OF VILLAGE OFFICERS

Custodian of Government lands Representing the Government at Village level Maintenance of Village records Serving and publication of notices Collection of Land Revenue

ROLE OF VILLAGE OFFICERS

UNDER DIFFERENT STATUES

Land Acquisition

Local publication of Notifications and Declarations in the locality u/s 4(1) and 6, Preparation of mahazar of the land under acquisition. Ascertaining market value of the land

ROLE OF VILLAGE OFFICERS

UNDER DIFFERENT STATUES

Land Assignment

Entry of application in Register No. VI. Preparation of mahazar and site plan Ascertaining of land value Enquiry and report on application for assignment. Publication of notice u/r 12(1) of the Rules, 1964 and u/r 7(1) of the Rules, 1995 Realisation of fees as per A.O Maintenance of Account No.V (Lease account) Report to the Tahsildar, on expiry of period of lease in each case If lease is not renewed on its expiry, report for resumption of the land Arrears of lease with interest to be realized

ROLE OF VILLAGE OFFICERS

UNDER DIFFERENT STATUES

Transfer of Registry: Effecting Transfer of Registry including cases involved Effecting sub divisions, in voluntary action of owners. (R.3) Land Conservancy: Prevent unauthorized occupation in Government land (R.4) In case of encroachment, report in form A (R.4 (ii) In case of unauthorized removal of timber, earth, metal, laterite, sand, lime, shell or such other articles of valuable shall be seized and taken over under custody (R. 4(ii) and report

ROLE OF VILLAGE OFFICERS

UNDER DIFFERENT STATUES

Land Relinquishment Preparation of mahazar and sketch of the land to be relinquished (R. 7) Land tax Collection of Basic tax Enquiry and verification of details in the application for assessment w/r o Revenue records and report (R-6)

ROLE OF VILLAGE OFFICERS

UNDER DIFFERENT STATUES

Revenue Recovery Realisation of arrears of revenue due on land Serving of D.N., Attachment notice, Sale notice etc. Attachment and sale of movable articles Custody and protection of attached goods S & B Act Prevent destruction, injury, removal and alteration of any survey mark In case of such destruction, injury, or removal it is to be reported (R.17) Creation of new sub division (R.24)

ROLE OF VILLAGE OFFICERS

UNDER DIFFERENT STATUES

Escheats and forfeitures In case, any person in possession of any movable or immovable property has died intestate and without any legal heirs, make a report to Tahsildar (R.4) Protection of River banks and regularization of removal of sand Guard against unauthorized removal of sand from the beds and banks of rivers and water courses

CERTIFICATES
ISSUED BY TAHSILDARS AND VILLAGE OFFICERS

Within the State Under Central Govt./ Force/ Out side State

Income certificate Community Certificate Community Certificate for SC/ST Nativity Certificate Residence Certificate Identification Certificate

V.O. V.O. .. V.O. V.O. V.O.

Tahsildar Tahsildar Tahsildar Tahsildar

CERTIFICATES
ISSUED BY TAHSILDARS AND VILLAGE OFFICERS

Within the State Under Central Govt./ Force/ Out side State

Location Certificate Possession Certificate Relation Certificate Family membership Certificate Domicile Certificate One and the same Certificate Non Creamy layer Certificate

V.O V.O V.O V.O V.O V.O V.O

Tahsildar Tahsildar Tahsildar

CERTIFICATES
ISSUED BY TAHSILDARS AND VILLAGE OFFICERS

Widow Certificate Non remarried Certificate Certificate to prove married each other Valuation Certificate:

V.O V.O V.O Village Officer Tahsildar Village Officer Tahsildar

up to Rs.One lakh: Above Rs. One lakh: up to Rs. One lakh Above Rs. One lakh

Solvency Certificate:

VILLAGE ACCOUNTS

Number of Registers maintained in a Village Office: 15 Permanent Registers 2 Temporary Registers 13 Number of Accounts maintained in a Village Office: 25

REGISTERS

Permanent registers
1. Settlement Register 2. Basic Tax Register

Temporary Registers
Register No. 1 Register showing the details of Government lands
(A supplement registers showing the increase and decrease in extent of land in each year on various Govt .orders also to be maintained)

Register No.2 Register showing the details of lands under the control of the Revenue Dept. including poramboke, and the detail of trees standing on it Register No.3 Register showing the details of Plantations. Basic Register for assessing Plantation Tax Register No.4. P.V. Register

Temporary Registers
Register No.5. Register showing the details of land available for assignment Register showing the details of application for assignment received, report sent

Register No.6`

etc.
Register No.7 Register showing the details of trees reserved with Govt. in the lands assigned, and conditions Register showing the details of Ayacut, assessment of Irrigation Tax etc Irrigation schemes

Register No.8.

under each

Temporary Registers

Register No.9.
Register No.10. Register No.11. Register No.12. Register No.13.

Register showing the details of lands Relinquished Register showing the details of land acquired under LA Act
Register of communications Register showing the details of Certificates issued Stock Register of Survey Instruments and furniture

ACCOUNTS Account No.1 Kooduthal kuravu- Account showing the increase and decrease of annual Basis Tax Account No.2. Pattayamattam-Account showing change of Thandapper Account No.3. Account showing prohibitory assessment, fine etc. under KLC Act, and its Demand, Collection etc. Account No.4. Account on Land assignment- Demand and Collection of land value, tree value, demarcation charge, arrears of tax etc. in the case of assignment of land

ACCOUNTS Account No.5. Lease account- Demand and collection of lease amount Account No.6. Account on LROBT- Demand and collection of miscellaneous account except, Basic tax, LC account, Lease account and Assignment account Account No.7. Account on arrears-Arrears of all revenue except Basic tax Account No.8. Thandapper account- Account relates to all taxable lands including its survey sub division numbers, type of land, name of pattadar, amount of tax, details of remittance in each year

ACCOUNTS Account No.9. Nalvazhy- Daily cash book showing receipt and remittance of amount under each account Tax Collection account- Demand and collection of all taxes Excess collection account- Collection of tax revenue before it is due Thavana Odukku account

Account No.10

Account No.11.

Account No.12.

ACCOUNTS Account No.13. Remission and write off account Account No.14. D.C.B. account Account No.15. Annual Land Revenue account Account No.16. Capital account-Account showing the amount of collection on sale of Govt. property

ACCOUNTS Account No.17. Account showing the amount due under Demand in the coming year Account No.18. Account of Receipt books

Account No.19. Account of interest-Demand and collection of interest charged on arrears of revenue
Account No.20. Account on Irrigation Cess-sowing details of land assessed for levy of Irrigation cess, tax assessed, collection etc. Account No.21. Annual demand and collection of Irrigation cess

ACCOUNTS Account No.22. Account on Plantation tax- showing details of name of tax payer, particulars of Plantation land, Tax assessed, Amount collected etc.

Account No.23.
Account No.24.

Loan ledger
Recovery ledger

Account No.25.

Demand and Collection account

POINTS FOR INSPECTION OF VILLAGE ACCOUNTS

Whether the Registers are properly up dated then and there Whether Register No.1 is supported by a supplementary register showing the increase and decrease in extent of Govt. land Whether Account No.3 is prepared based on Register No.2 Whether Account No.22 on Plantation tax is prepared based on Register No.3 Whether Account No.4 on Land assignment is prepared based on Register No.5, 6 & 7

POINTS FOR INSPECTION OF VILLAGE ACCOUNTS

Whether Account No. 20 on Irrigation tax is prepared based on up dated Ayacut Register (Register No.8 Whether changes were carried out in Account No.1 and 2 with reference to Register No.9 in respect of lands relinquished Whether changes were carried out in Account No.1 and 2 with reference to Register No.10 in respect of lands acquired under LA Act Whether Account No.3 is up dated with reference to Register No.1 and 2 in respect of fine, prohibitory assessment etc. for the unauthorized occupation of Govt. lands

POINTS FOR INSPECTION OF VILLAGE ACCOUNTS

Whether Account No 8 (T.P. account) agree with BTR Account No 10 agree with TP account Whether DCB is prepared based on Account No. 10 and 12 Whether Account No. 13 (Remission and Write off Account) is prepared based on the proper orders from the competent authorities Whether Account No 15 (Annual Land Revenue account) agree with Register No.1

POINTS FOR INSPECTION OF VILLAGE ACCOUNTS

Whether Account No.25 agrees with Recovery ledger Whether Account No.18 on Receipt Books agrees with stock and Stock Register

Whether all collections as per Receipt books are properly entered in the Nalvazhy
Whether all the remittance recorded in the Nalvazhy are supported with Chalan or Receipts