Job Analysis

Suraj Karra 18
Pranita Shewale 21
Navya Chandrasekar 26
Sushant Ratnaparkhi 41
Sonali Pawar 59
Suman Nayek - 60

Definition
Job analysis is a systematic investigation of the tasks, duties
and responsibilities necessary to do a job
Job analysis is the process of collecting job related
information
Job Duties

Job
responsibilities

Job Tasks

Job
Analysis

Nature of Job Analysis

Recruitment

HRP

Selection

Job
Analysis

T&D

Job design

Performance
appraisal

Placement
Job
evaluation

Usage of Job Analysis

Recruitment and Selection
Compensation and
Benefits
Training and Development

Performance Appraisal
Industrial Relations

Step 1
Identify how
information will be used

Step 2
Review background
information

Step 3
Select representative
positions to analyze

Steps In Job Analysis

Step 6
Develop Job Description
/ Job Specification

Step 5
Review information
with incumbents

Step 4
Collect data to analyse
job

Methods of Collecting Job Analysis

Observation
Performing the job.
Critical incidents
Interview- individual & group
Panel of experts
Diary method
Questionnaire
Structured
Unstructured

Methods of Collection Job Description

Data
Diary/log books

Observation
Interview
Questionnaire:
Structured
Unstructured

Quantitative Job
Analysis Techniques
Position Analysis questionnaire (PAQ)
Department of Labor Procedure
(DOL)
Functional job analysis

Writing a Job Description

Job Identification
Job Summary
Relationships
Responsibilities and Duties
Standards of Performance
Working Conditions

Example
JOB TITLE:_____
REPORTS TO:___
SUPERVISES:___
AS ON DATE :_________

OCCUPATIONAL CODE: ________

JOB NO. : ___________________
GRADE LEVEL: _______________

FUNCTIONS:
______________________________________________________________
________________________________________
DUTIES AND RESPONSIBILITIES:
______________________________________________________________
________________________________________
JOB CHARACTERISTICS:
______________________________________________________________
________________________________________

Writing a Job Specification

What human traits and

experience are required to
do this job well?

 Specifications for Trained Versus Untrained Personnel

Specifications Based on Judgment
Specifications Based on Statistical Analysis

Example
JOB TITLE: __________________________
EDUCATION:_________________________
PHYSICAL HEALTH:
______________________________________________________________
__________________________________________________________
APPEARANCE:
____________________________________________________________
MENTAL ABILITIES: _______________________________________________
SPECIAL ABILITIES: _______________________________________________
PREVIOUS WORK EXPERIENCE:
______________________________________________________________
__________________________________________________________
SPECIAL KNOWLEDGE & SKILLS:_____________________________________
OTHER : ________________________________________________________