Overview of procurement process

Sankar Nepal Under Secretary-MoFALD Social Safety net Project (SSNP)

Basic procurement details

Services of banks procured by MoFALD according to World Bank QCBS guidelines Only class A and B banks may submit bids Banks may submit proposals as joint ventures
Activity EOI published EOI deadline Banks short-listed based on EOI qualification criteria RFP published RFP deadline Proposals assessed Contracts signed Tentative Date 11 February 13 March 2013 End Of March

15 th of April 14 th of May End of May to Mid of June End June

Qualification criteria for EOI

Must be class A or B bank Must have 5 years experience in banking business, In case of JV at least one JV must have 5 yrs of experience, The bank(s) must not have applied for any Lender of Last Resort facility from NRB in the 12 months prior to the date of publication of this call for expression of interests. The bank(s) should have a ABBS enabled bank branch in the cluster

Contd.
Must have experience in delivering financial services to the under-banked in rural areas. Joint Venture Agreement in case of applying as a joint venture, with one Bank identified as the lead Bank.

Information Required in Proposal

Total number of years of experience in Core Banking Solution (CBS) for Any Branch Banking Services (ABBS) Total number of Branchless banking/Mobile Banking accounts maintained by the Bank Average monthly Branchless banking/Mobile Banking transactions over the last six months No. of years of Branchless Banking/Mobile Banking experience

Contd.
Human Resource IT and Administrative Staff members- Numbers, Level( Officers/Non Officers) Financial Capacity Average net operating income , and Financial Strength Related Information Bank Network and Branches

Information Supplementary to the proposal In Brief Only

Approach and Methodology
enrolment plan Agent recruitment plan Cash management plan Grievance plan

Main responsibilities of banks contracted to deliver cash

Deliver payments to beneficiaries on-time and with a minimum of inconvenience to beneficiaries. Verify beneficiary identity through fingerprint matching or other two factors at the time of payment Address issues raised by beneficiaries or MLD Submit reports and other data to MLD Maintain close contact with VDC and DDC staff

During enrolment, banks will gather basic data from beneficiaries and provide them with PIN or payment instrument Banks will be provided electronic list of beneficiaries

Detailed responsibilities: enrolment

Detailed responsibilities: enrolment

Enrolment must be conducted in each VDC VDC will provide suitable location for enrolment Beneficiaries may nominate other person to collect cash on their behalf. If beneficiary unable to travel to enrolment point, VDC secretary may nominate other person to collect cash on beneficiarys behalf. All data must be shared with MoFALD

Other detailed responsibilities

Payments must be made three times a year as per MoFALD guidelines Payment must be made at central point in VDC Each staff / agent can cover maximum of 2 VDCs Basic details of each transaction should be recorded and transactions should be searchable

Other detailed responsibilities

Process for replacing lost card or other instrument should be established (nominal fee may be charged) Bank must promptly respond to complaints from beneficiaries, VDC, DDC, and MoFALD Bank solely responsible for conduct of agents (In case of fingerprint based payment system) Beneficiary fingerprints should be compared to ensure that a single person has not registered as more than one beneficiary

Pilot Districts
Two Factor
District
Morang Sunsari

# VDCs
66 53

Elderly
24411 14896

Single Full Partial women End. Ind. Disability Disability

9532 8944 0 1 958 117 150 150

Child Grant
10170 4365

Total
45221 28473

Tanahu
Total

47
166

15865
55172

4385
22861

3
4

270
1345

100
400

4735
19270

25358
99052

Biometric
District
Baglung
Banke Surkhet Total

# VDCs
60
48 51 159

Elderly
14839
9008 9146 32993

Single women
3255
4712 3524 11491

End. Indig.
0
344 1294 1638

Full Partial Disability Disability

526
347 75 948

Child Grant
25295
4198 4070 33563

Total
43990
18709 18184 80883

75
100 75 250