Class 1 - Project Management Concepts - 1

Introduction and Project Management Concepts Instructor Roger de Peiza
Agenda
Introduction Agenda Course Outline Today Lecture PM Concepts
1. Introductions
2. Course Outline
3. Todays Lecture
Who am I?
Name: Roger de Peiza, MSc PMP Education

PMP MSc (McGill)
Systems Analysis and Operations Research
Work Experience
25+ years in ICT
15+ years in IT Project Management

15+ years in Tertiary Education
Tell us about you

1. Your Name 2. Why or what do you want to learn about Project Management?
Why I wanted to learn about Project Management and Business Principles
General Structure of my classes

Very Interactive
Group activities
Discussions
Interspersed with
Lectures Handouts/Notes
Course Outline
Please refer to Course Information in Blackboard
Key concepts in Project Management
What is a project?
A temporary endeavor undertaken to create a unique product or service
Project Management defined

Project management is the application of knowledge, skills, tools and techniques to project activities in order to meet project requirements
PMI
Project Management has its own Body of Knowledge
Project Life Cycle

Every project has its own Life Cycle
Design & Approvals

Financing Foundation Works Structure Plumbing / Electrical Painting Internal Works Landscaping / Retaining Walls
Project Concepts
The Project Life Cycle
A collection of generally sequential project phases
Cease Fire Verification Combatant Demobilization Humanitarian Assistance Area
For example: Peacekeeping Operations
Reconstruction
Refugee Resettlement Elections
Project Processes
A number of processes occurs in each phase of the project life cycle A process is a set of related actions and activities performed to produce a specific set of products, results or services
Rwandan ex-combatant demobilization (www.un.org)
5 Project Management Process Groups

1. Initiating 2. Planning 3. Executing
Authorizing the project or phase Defining/refining objectives and determining courses of actions to meet objectives Coordinating people and resources to carry out the project plan Monitoring and measuring to make sure project objectives are being met, and if necessary, identifying corrective action Formalizing the acceptance of the project
4. Controlling
5. Closing
Process groups within a phase

Initiating Process
Planning Process
Controlling Process
Executing Process
Closing Process
These 5 groups of processes can be repeated several times in a project phase
Interaction between Project Phases
Design Phase
Initiating Process Planning Process
Implementation Phase
Executing Process
Initiating Process Planning Process
Controlling Process
Closing Process
Controlling Process
Executing Process
Closing Process
Break
Attendance
The 9 Project Management Knowledge Areas

1. 2. 3. 4. 5. 6. 7. 8. 9.
Scope Management Time Management Cost Management Quality Management Human Resource Management Risk Management Procurement Management Communications Management Integration Management
The Project Management Framework

Core Functions
Scope Mgt. Time Mgt. Cost Mgt.
Quality Mgt.
MS Project
Project Stakeholders
Project Integration Management
HR Mgt.
Comm. Mgt.
Risk Mgt.
Procure. Mgt.
Spreadsheets etc.
Facilitating Functions
Tools
1. Scope Management

The processes required to ensure that the project includes all the work required, and only the work required, to complete a project successfully.
Scope Management Plan
1.
2. 3.
Scope Planning
Scope Definition Create WBS
Detailed Scope Statement Work Breakdown Structure
4.
5.
Scope Verification
Scope Change Control
Scope Baseline
Work Breakdown Structure

A WBS is a deliverableoriented tool for breaking down a project into its component parts It is the spine of your project
Identifies all of the things to be delivered by the projects
Work not in the WBS is outside the scope of the project
2. Time Management

Describes the processes required to ensure timely completion of a project

Activity List
1. 2. 3. 4. 5. 6.
Activity Definition Activity Sequencing Activity Resource Estimating Activity Duration Estimating Schedule Development Schedule Control
Project Schedule Network Diagram Activity Resource Estimates Activity Duration Estimates
Project Schedule
3. Cost Management
Describes what is required to ensure that a project is completed within budget .
1. Cost estimating 2. Cost budgeting 3. Cost control
Activity Cost Estimates

Cost Management Plan (updates)
Cost Baseline
Forecasted Completion
4. Quality Management

Deals with what is required to ensure that a project will satisfy the needs for which it was undertaken.
1. Quality Planning
2. Perform Quality Assurance 3. Perform Quality Control
5. Human Resource Management

Making the most effective use of the people involved with a project.
1. Organizational Planning
Staff Management Plan
2. Staff Acquisition
3. Team Development 4. Manage Project Team
Project Staff Assigned

Team Performance
6. Risk Management
Concerns identifying, analyzing and responding to project risk.
1. 2. 3. 4. 5. 6.
Risk Management Planning Risk Identification Qualitative Risk Analysis Quantitative Risk Analysis Risk Response Planning Risk Monitoring and Control
Risk Management Plan Risk Register
7. Communications Management

Describes the processes required to ensure timely and appropriate generation, collection, dissemination, storage and ultimately disposition of information Communications Plan Weekly Reports etc.
1. Communication planning
2. Information distribution
3. Performance reporting 4. Manage Stakeholders
Resolved Issues
The Relationship between Stakeholders and the Project

The PM team must identify both internal and external stakeholders in order to determine the project requirements and expectations of all parties involved PMI
8. Procurement Management

Describes the processes required to acquire goods and services from outside the performing organization.
1. 2. Plan Purchases and Acquisitions Plan Contracting
Procurement Mangt Plan

Procurement Documents
3.
4. 5. 6.
Request Seller Responses

Select Sellers Contract Administration Contract Closure
Evaluation Criteria
Proposals Contracts Contract Management Plan
9. Integration Management
Ensures that the various elements of the project are properly coordinated.
1. Develop Project Charter 2. Develop Preliminary Project Scope Statement 3. Develop Project Management Plan 4. Direct and Manage Project Execution 5. Monitor and Control Project Work 6. Integrated Change Control 7. Close Project
Project Charter Preliminary Project Scope Statement Project Management Plan
Deliverables
Administrative & Contract Closure Procedures
The Project Charter

A document that formally authorizes the project
After project selection
It includes:
The business need that the project is being undertaken to address
The product description
It is issued by a manager outside of the project It gives the project manager authority to apply resources
The Project Plan

Introduction Agenda Course Outline Today Lecture PM Concepts Schedule Management Plan Scope Management Plan Quality Management Plan Procurement Management Plan Risk Management Plan
The project plan is a tool for managing the project, not a procedure for doing all the work
Staffing Management Plan Cost Management Plan
Communications Management Plan

Process Improvement Plan
It can be composed of one or more subsidiary plans
Skills for effective Project Management

Project Management Body of Knowledge PMBOK Guide

Application Area Knowledge, Standards & Regulations
Interpersonal Skills
General Management Knowledge & Skills
Understanding the Project Environment
For next Week

Write a 1 page essay (double space, 14 font) on the differences between Enterprise Project Management, Portfolio Management, Program Management and Project Management
Answer is in Chapter 1 of Dynamic Scheduling with Microsoft Office Project 2007
Submit essay in Blackboard under Assignments
Also:
Read Chapter 1 of Project Scheduling and Cost Control
The End
Thank you

Class 1 - Project Management Concepts - 1

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Introduction and Project Management Concepts Instructor Roger de Peiza

Name: Roger de Peiza, MSc PMP Education

15+ years in IT Project Management

Tell us about you

Why I wanted to learn about Project Management and Business Principles

General Structure of my classes

Please refer to Course Information in Blackboard

Introduction Agenda Course Outline Today Lecture PM Concepts

Key concepts in Project Management

A temporary endeavor undertaken to create a unique product or service

Project Management defined

Project Management has its own Body of Knowledge

Project Life Cycle

Design & Approvals

Introduction Agenda Course Outline Today Lecture PM Concepts

For example: Peacekeeping Operations

Introduction Agenda Course Outline Today Lecture PM Concepts

Rwandan ex-combatant demobilization (www.un.org)

5 Project Management Process Groups

1. Initiating 2. Planning 3. Executing

Process groups within a phase

Interaction between Project Phases

The 9 Project Management Knowledge Areas

The Project Management Framework

Project Integration Management

Introduction Agenda Course Outline Today Lecture PM Concepts

Work Breakdown Structure

Introduction Agenda Course Outline Today Lecture PM Concepts

Introduction Agenda Course Outline Today Lecture PM Concepts

Describes the processes required to ensure timely completion of a project

Introduction Agenda Course Outline Today Lecture PM Concepts

Describes what is required to ensure that a project is completed within budget .

1. Cost estimating 2. Cost budgeting 3. Cost control

Activity Cost Estimates

Introduction Agenda Course Outline Today Lecture PM Concepts

5. Human Resource Management

Introduction Agenda Course Outline Today Lecture PM Concepts

Staff Management Plan

Project Staff Assigned

Introduction Agenda Course Outline Today Lecture PM Concepts

Risk Management Plan Risk Register

Introduction Agenda Course Outline Today Lecture PM Concepts

The Relationship between Stakeholders and the Project

Introduction Agenda Course Outline Today Lecture PM Concepts

Introduction Agenda Course Outline Today Lecture PM Concepts

Procurement Mangt Plan

Request Seller Responses

Administrative & Contract Closure Procedures

The Project Charter

Introduction Agenda Course Outline Today Lecture PM Concepts

The product description

The Project Plan

Staffing Management Plan Cost Management Plan

Communications Management Plan

It can be composed of one or more subsidiary plans

Skills for effective Project Management

Introduction Agenda Course Outline Today Lecture PM Concepts

Project Management Body of Knowledge PMBOK Guide

General Management Knowledge & Skills

Understanding the Project Environment

For next Week

Submit essay in Blackboard under Assignments

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