2012 BY Ubedullah Noohani

SAP
INTRODUCTORY SESSION

Maintenance Business Process Technology

Divided into 3 Sub-Sessions

SAP Intro Global & My Homeland SAP Plant Maintenance - Overview SAP PM Operations at BQPS Roles Definition

SAP is an ERP Enterprise Resource Planning

SAP
A German Word abbreviated as:

Capable to Integrate & Merge Whole Business Process in a Single System Flexible to operate as per Organisational Requirements
The value of an integrated solution is greater than the sum total value of all the specific solutions.

System, Application & Products

SAP Main Features

Flexible Able to change systems functionality to meet business needs. A complete infrastructure for corporate info Structure. Integrated An Integrated business transaction processing system Information enter once and available across the organization. Wealth of Business Knowledge Ready-made Business Processes that reflect the Experience, Suggestions & Requirements of Leading Companies Globally

Employee

Manager

1
Create notification of absence

2
Reject notification of absence

Change notification of absence

Accept notification of absence

Mail: Notification of absence approved

KESC

Others are ongoing.

Session 1

Introduction

SAP in KESC

FromIntent to Achievement

BASIC OVERVIEW OF NAVIGATING THE

SAP ECC 6.0 SYSTEM

This SAP 4.6 Basic Skills Course covers the following topics:

Introduction Logging on to SAP ECC 6.0 SAP Easy Access Screen SAP ECC 6.0 screen features Accessing SAP transactions Favorites menu Navigating SAP transaction screens Screen layout Messages Working with multiple sessions Match code Search help SAP help Personalizing your SAP settings SAP menu screens User settings

Introduction

SAP ECC 6.0

In general, you will find field selection and data entry to be intuitive and easy to perform in SAP ECC 6.0. The software uses a Windows-based interface that includes such features as:

Click-and-drag for moving screen components

Double-click for drill-down access to additional information Folder tabs for quick access to frequently used functions and menus On-screen help and color-coded indicators for additional information Historical info available for previous data entries

Setting up Logon Screen SAP ECC 6.0

1. Click

on your desktop.

2. Select the SAP client to use.

Logging on to SAP ECC 6.0

Passwords: Must be 8 characters long Can be a combination of numbers or letters Should contain at least one number Cannot be the same as your user name Cannot start with three of the same characters as your user name Can only be used once in a one year period Expire after a predefined time period

User Id Provided by SAP Administration Team

Multiple log-ins are tracked

The SAP ECC 6.0 Easy Access Screen

SAP ECC 6.0 Easy Access Screen

Provides access to SAP transactions through a combination of the following: Expanding and collapsing menus in a tree structure Scroll bars Menu bars Drill down action

This is the SAP ECC 6.0 Easy Access screen. It allows a userspecific point of entry into the SAP system

Menu Bar Tool Bar

Application Bar

Insert/Type over Indicator Server ID Status Bar Message Bar SAP System ID

The new SAP ECC 6.0 screens have a Windows Explorer look and feel.

The SAP ECC 6.0 Easy Access Screen

Drop-down menu options and screen resizing icons are available across the top of the screen, but only light-up when the mouse cursor is rolled over them.

Switching SAP ECC 6.0 Menus

SAP Menu

User Menu

Your initial menu can easily be changed by right-clicking in the menu area. From the pop-up window select User menu or SAP menu. This can also be changed by using the two buttons on the far left of the application bar.

 Enter

Find Next First Page Previous Page

Command Field

Save Back Exit Cancel Print

Next Page Last Page Create Session Create Shortcut F1 Help

Find

These buttons typically appear on many of the screen toolbars:

Execute Change

Overview

Display

Create

Delete

More information on the use of these buttons will be provided during your module-specific training.

The status bar is located at the bottom right of the screen and provides general information about the system and the current transaction To expand the system status, click on the down arrow next to the SAP system ID

Use the right mouse button (right-click) to view available commands for a particular screen and their associated function keys on the keyboard.

Logging off is a simple matter of closing the Window (X in upper-right corner) or selecting: System >> Log off from the menu.

Transactions can be accessed by any of the following methods:

Menu path -- allows drill-down functionality to access R/3

transactions:
From the Standard Menu Tree (System defined) or From your folder (User defined)

Enter the Transaction Code directly in the Command Field

Directly jumps you to a specific R/3 transaction. If at the main screen, the SAP Menu tree, only the transaction code needs

to be entered.

SAP transaction shortcut on your desktop

The following pages describe each of these methods.

Follow the Menu Path vertical slide bar by clicking once on the arrows or [+] next to the appropriate folders and expanding the views until the desired transaction is reached. Once displayed, doubleclick on the transaction to go directly to its initial screen. Drilling down in the SAP Easy Access menu to access transactions is very similar to drilling down in Windows Explorer to access computer files

Rather than search through the menu tree for your most frequently used transactions, it is possible to set up your own Favorites and add your frequently used transactions to this folder.

More information about how to create and add transactions to your Favorites folder is provided later in this topic.

Enter the Transaction Code in the Command Field.

If at the SAP Easy Access Menu only the transaction code needs to be

typed in If already in a transaction, placing /n before a transaction code will access the screen within the current SAP session Placing /o before a transaction code will automatically create a new SAP session and display the requested transaction

SAP 4.6 allows you to create a shortcut on your desktop which will take you straight to a transaction:
1. Right-click on the transaction line item for which a shortcut is desired 2. Select the action

Create Shortcut on the desktop

Note: The shortcut only appears as an icon on the Windows desktop

Use the logon shortcut on your desktop to directly access an SAP transaction

Easy Steps to Create Notification and Preparation of Maintenance Order till Closure of Order.

iw21

3 2

12
4

6 7

8 9 5 10

13 14

Notification number generated

Press ENTER

15

16

Enter your message here

Name of Person to whom the email is to be sent

BQ* to search for departments

17

If recipient has SAP ID select internal . If recipient has KESC ID select external

18 19

20

21

Email has been sent

22

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25

26

27

28

29

31

32

30

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36 35

34

Remove 2

37

39

38

Using T_CODE ZPFW

40

41

43

42

Go to change mode screen using T-Code iw32

44

45

46

47

48

49
EXEC (PERMIT ISSUED)

50

Copy order number (ctrl +c)

Enter operations

For operation confirmation collectively use T- CODE iw48 and for individual operation confirmation use T- CODE iw41

Double click

51
Paste order number(ctrl+v)

52

Insert work duration

Check All

Enter personal number of person executing the operation

Number of operations confirmed

Go to change notification by using T-CODE iw22

Press Enter

Save

53
Email now to operations (Follow steps from 15 to 17)

Using T-CODE iw22

click for order screen

WOCO from operation

54

Remove check

55

56
Enter work completion date

Cycle complete

SAP TRAINNING SESSION

Held on: Conducted by: Compiled by :

2012 Ubedullah Noohani (Manager SAP)

Thank you