E-Dhara, E-governance

By Rahil Darji Maulee Desai Aravind Shah Adit Shah Muneek Shah

Gujarat e-Governance Framework

Gujarat e-Governance Framework

e- Dhara
Vision: To enable access and maintenance of Village Land Records in an Easy, Transparent and Secure manner. Objectives To convert physical Village Land Records into Electronic records. To automate maintenance and updation of Village Land Records in a secure manner. To set up e-Dhara Kendras (e-DKs) for accessing and updating of Land Records in a scalable manner To charge user fee for self sustainable structure.

Background
Land records are maintained for various purposes. Instant availability is significant

Records of Rights maintained and updated

Traditionally- manual register maintained by talati Digitization of 1.5 crore land records

Background
Complete system: 1) Issuance of computerized ROR from dedicated counters in the taluka office (2) receiving mutation application and processing it in online mode Wave of change in record maintenance and piloted in Junagadh, Vanthali Taluka.

Statistics
As on today, all 227 talukas are on central server solution Monthly 80,000 mutations take place at e- Dhara Kendras and from it 20,000 mutations take place automatically due to integration with registration Approx. 40 lacs of copies of ROR getting printed every month

Transformation Process
Based on transformation of manual process for maintaining and updating the land records across the state.

Mutation Types

Manual v/s Computerized System

Hardware Requirements
No.
1. Server

Item

Quantity
1 Based on work load (Minimum 3) 1 Based on work load

Configuration
P4 2.4 Ghz with 512 GB RAM (pref 1 GB), 80 GB HDD, DAT Drive, 17. colour monitor, internal CD-writer P4 2 GHz with 128 MB (256 pref), 40 GB HDD, CD Rom, 17 colour monitor 180 col. printer HP 1150 or higher (at least 14 PPM)

2. 3. 4.

Client Printer DMP Printer Laser

5. 6.

Biometric device CD writer

2 1

Hardware Requirements
7. UPS 1 2 KVA online with 30/60 mins. backup, SMF batteries and cabinet 5 KVA Legal size 24 Port 10/100 I/O 19 wall mounted rack 1.52 tons With ceiling mount kit, cables and projection screen

8. 9. 10. 11. 12. 13.

Generator Scanner Switch Rack Air conditioner LCD projector

1 1 1 1 1 1 at District HQ

Software Requirements
Software for e-Dhara is known as BhulekhSoft ,developed by the NIC Gujarat unit. Client : Windows platform (98SE, 2000, ME and XP). Servers : Windows OS (98SE, 2000, 2003 or Win NT) with SQL Server (7.0 or 2000).

Front end in Visual Basic 6.0 data base : SQL 7.0 and 2000.

Back end

Software Requirement
Reports : Crystal Reports, Version 7 | language interface, GIST SDK from C-DAC Minimum RAM : server is 128 MB, client 64 MB RAM Gujarati

Software Requirement
Front Office Module : mutation application receipt, application verifi- cation, mutation entry number generation and acknowledgement receipt printing. VF6 mutation entry, printing, verification and locking for generating of notices.

Mutation Module : Structure entry, S-form generation

depicting changes to be effected, final form and effecting update to RoR.

Software Requirement
RoR and Query Module : No data entry can be made. Meant only for viewing and verifying of records. The module can be run over a dial-up line.

Crop Module : Checklist generation, crop data entry, carrying or- ward previous season crop data and data entry for changes.

Software Requirement
Admin Module :Configuring user ID, password and biometric finger- prints for all categories of users.

Correction Module :Correcting 7/12 and 8A based

upon talati or public verification. Strict timelines have been built into this module.

Software Requirements
Other Forms :Currently Village Form 13 relating to summary of crop, trees and irrigation sources and Village Form 16 depicting information on irrigation sources and equipment used have been included.

People
o Computer Operator data entry operations printing reports generate s-form and get it signed from certifying authority E- Dhara Deputy Mamalatdar o

Village Talati Certifying Authority

Mamlatdar Prant officer District nodal officer monitor activities of E-Dhara Maximise uptime District collector Custodian of E-Dhara software review progress and monitoring during RO meeting
Guiding for streamlining of E-Dhara operations

o o o

Training
Functional Training a) Talatis b) Deputy Mamlatdar c) e-Dhara Deputy Mamlatdar e) Mamlatdar f) Prant officer Technical Training Technical training is essential and unavoidable to data entry operators. A functional overview during functional training session is also helpful

Initiatives contributing to the sustainable success of e-Dhara

1) Accessibility and Usability 2006: villagers came to taluka centers for ROR copies 2008: VSAT based e-Gram centers were established and RORs can be delivered from anywhere Gujarati language is supported 2) Trustworthiness/ Transparency/Credibility Capture of photographs and fingerprints for secured transactions Data fed into central server from 227 e-Dhara servers.

Initiatives contributing to the sustainable success of e-Dhara

3) Project Monitoring and Management Changes to Bombay land code of Revenue Act to integrated e-dhara with Garvi system Powerful Monitoring and MIS support available from state level to taluka level 4) Leadership and administration High commitments from highly placed leaders and bureaucrats in Gujarat

Initiatives contributing to the sustainable success of e-Dhara

5) Financial Sustainability e-Dhara is generating Rs. 2 crores per month from fees charged for ROR copies 6) Integration with other systems of GOG Integrated with garvi system Generation of mutation entries and notices on the same day as the transaction Auto-mutation has increased the degree of integration between e- Dhara and relevant banking transactions

Registration Process- Screen Shot

Sample Notice

7/12 Record

THANK YOU