Scribd Logo
Upload

Welcome to Scribd!

  • Types of Reports

    Uploaded by

    aruna2707
    215 views20 pages
    There are four main formats for writing technical reports: printed, letter, memo, and manuscript. The printed format uses a standardized form, the letter format is short at a few pages, and the memo format is used for internal communication within an organization. The manuscript format can range from a few pages to hundreds and includes an introduction, body, and conclusion structure. Reports also include abstracts, which are short summaries of the full report. Descriptive abstracts tell what the report contains without results, while informative abstracts provide specifics including results and conclusions. A good abstract is concise, uses well-developed paragraphs, and follows the structure and chronology of the full report without adding new information. It allows readers to decide

    Original Description:

    Types of Reports

    Copyright

    © Attribution Non-Commercial (BY-NC)

    Available Formats

    PPTX, PDF, TXT or read online from Scribd

    Did you find this document useful?

    Is this content inappropriate?

    Report this Document
    There are four main formats for writing technical reports: printed, letter, memo, and manuscript. The printed format uses a standardized form, the letter format is short at a few pages, and the memo format is used for internal communication within an organization. The manuscript format can range from a few pages to hundreds and includes an introduction, body, and conclusion structure. Reports also include abstracts, which are short summaries of the full report. Descriptive abstracts tell what the report contains without results, while informative abstracts provide specifics including results and conclusions. A good abstract is concise, uses well-developed paragraphs, and follows the structure and chronology of the full report without adding new information. It allows readers to decide

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PPTX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    215 views20 pages

    Types of Reports

    Uploaded by

    aruna2707
    There are four main formats for writing technical reports: printed, letter, memo, and manuscript. The printed format uses a standardized form, the letter format is short at a few pages, and the memo format is used for internal communication within an organization. The manuscript format can range from a few pages to hundreds and includes an introduction, body, and conclusion structure. Reports also include abstracts, which are short summaries of the full report. Descriptive abstracts tell what the report contains without results, while informative abstracts provide specifics including results and conclusions. A good abstract is concise, uses well-developed paragraphs, and follows the structure and chronology of the full report without adding new information. It allows readers to decide

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PPTX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    of 20

    Types of Reports

    Formal Vs Informal

    Routine Vs Special report

    Oral Vs Written

    Information Vs Analytical

    Report Formats
    There are four types of formats to write technical reports. (1) Printed Format (2) Letter Format (3) Memo Format (4) Manuscript Format

    Report Formats
    (1) Printed Format :
    (1) It is written in the prescribed form by the organization. (2) All one need to do is to fill in the blanks in this printed form. (3) For example, sales reports, tour reports.

    (2) Letter Format :


    (1) It is a short reports of a few pages. (2) Besides all routine parts of a letter, this type of format includes illustrations, footnotes, references and so on.

    Report Formats
    (3) Memo Format :
    (1) A memo- memorandum format is mainly used for short reports to be communicated within organization. (2) It is used to send from one department to another. (3) It is short version of letter format.

    (4) Manuscript Format


    (1) A memo- memorandum format is mainly used for short reports to be communicated within organization. (2) The length of such reports can be form few pages of hundred pages. (3) The following is structure of manuscript format.

    Characteristics of report

    Characteristics of report

    Abstract
    An abstract is a short descriptive or informative summary of a longer report. It is written after the report is completed, although it is intended to be read first. In a technical report, the abstract appears on a separate page after the table of contents and list of illustrations. In an essay written for a humanities class, it most likely should appear on a separate page, just after the title page and therefore just before the essay itself. Two types
    Descriptive abstract Informative abstract

    Descriptive abstracts
    Tells readers what information the report, article, or paper contains. Include the purpose, methods, and scope of the report, article, or paper. Do not provide results, conclusions, or recommendations. Are always very short, usually under 100 words. Introduce the subject to readers, who must then read the report, article, or paper to find out the author's results, conclusions, or recommendations.

    Informational Abstracts
    Communicate specific information from the report, article, or paper. Include the purpose, methods, and scope of the report, article, or paper. Provide the report, article, or paper's results, conclusions, and recommendations. Are short -- from a paragraph to a page or two, depending upon the length of the original work being abstracted. Usually informative abstracts are 10% or less of the length of the original piece. Allow readers to decide whether they want to read the report, article, or paper.

    Qualities of a Good Abstract


    Uses one or more well developed paragraphs: these are unified, coherent, concise, and able to stand alone. Uses an introduction/body/conclusion structure which presents the article, paper, or report's purpose, results, conclusions, and recommendations in that order. Follows strictly the chronology of the article, paper, or report. Provides logical connections (or transitions) between the information. Adds no new information, but simply summarizes the report. Is understandable to a wide audience. Often uses passive verbs to downplay the author and emphasize the information. E.g.: The work is being completed by John= passive. John is completing the work = active.

    Abstract Vs Introduction

    How to write Abstracts


    First re-read your paper/report for an overview. Then read each section and shrink the information in each down to 1-2 sentences; Next read these sentences again to ensure that they cover the major points in your paper; Ensure you have written something for each of the key points outlined above for either the descriptive or informative abstract; Check the word length and further reduce your words if necessary by cutting out unnecessary words or rewriting some of the sentences into a single, more succinct sentence; and Edit for flow and expression

    You might also like