Plan Implementation

STEP 1: Collecting, Organizing, & Analyzing School Data STEP 2:

SIP Planning Cycle

Identifying Core Values, Crafting the Schools Vision, Mission

STEP 3: Determining School Goals & Objectives

Planning should be based on an objective analysis of the current school situation. A wrong assessment of the situation leads to wrong interventions.

What do we need as a tool to help us in the Situation Analysis process?

Several tool and approaches are made available to us to consider, however, we need a tool that enables us to facilitate the:

identification of problems;
determination of the causal relationship between problems; and identification of goals and objectives .

SWOT

A situation analysis approach that surfaces the various internal strengths and weaknesses and external opportunities and threats that might affect an organization

PROBLEM A situation analysis approach that surfaces problems faced by an organization/project; ANALYSIS facilitates the determination of the causal
relationship of problems. It produces a PROBLEM TREE.

STREAMS ANALYSIS

An organizational development technique which facilitates the identification of problems and their determination of causal relationship. Problems are arranged into core areas of organizational operations called streams. It produces a STREAMS DIAGNOSTIC CHART.

PROBLEM ANALYSIS
Facilitates the identification of problems Facilitates the categorization of problems Facilitates the determination of causal relationship among problems

STREAMS ANALYSIS

Streams Analysis
It is an organizational development technique which enables the school team to determine causal relationships of existing problems in the school. Organizations, just like schools, have core areas of operations that could be considered as streams.

Streams Analysis
The headings in the Data Interpretation Template can be considered as core areas of school operations.

Provision of Access
Personnel Learning Materials and Equipment Physical and Ancillary Services

Others

Quality & Relevance

Learner Performance

Curriculum Implementation/ Instructional Delivery

Staff Development Others

Management & Administration

Stakeholders Participation
Instructional Supervision Environment

Management and Administration

Others Performance Indicators

Let us deepen our analysis of our schools current situation using the Streams Analysis approach.

Steps in Streams Analysis

Identify problems in each of the streams
A problem is a situation which is dissatisfying and falls short of the expectations & objectives of a specific group of people. They should be formulated as existing negative situations and not as an absence of solutions.

Data Inferences

Positive Inferences Enrolment is increasing

Negative Inferences Student achievement is at 50 MPS and is below the national standard by 25 MPS

In stating a Problem
Refrain from stating problems as Lack of or No or Absence of or Inadequate or Insufficient Instead describe the situation which causes the lack of or the absence of something .

In stating a Problem
Refrain from making judgment statements as they are vague and evaluative in nature.
The SRC should be used to identify problems.

In stating a Problem
Refrain from making two or more problems co-exist in a single problem statement.
High absenteeism rate due to heavy rainfall which causes the river to overflow High absenteeism rate Heavy rainfall River overflows

In stating a Problem
Refrain from phrasing interventions as problems.

Instead describe the situation why there is a need for such intervention.

Organize problems in streams

Provision of Access
A1 A2 A3 An A1

Quality & Relevance

A2 A3 An

Management & Administration

A1 A2 A3 An

Performance Indicators

Activity Point
1. Based on the inferences made, identify problems experienced by the school.

Simple Drop-out Rate is at 3.48% which is higher than the national standard of 0%

Simple Drop-out Rate is at 3.48% which is higher than the national standard of 0%

__% of learners are absent during harvest season to help as extra farm hands. Teachers teaching strategies are not learnerdifferentiated.

Lax enforcement of ordinance regulating operation of video/computer shops within __ kms from the school. ___ percentage of learner absenteeism

PLACE METACARDS APPROPRIATELY IN THE STREAMS DIAGNOSTIC CHART

Steps in Streams Analysis

Validate problems in each of the streams.
Ask group members to present their outputs. Other SPT members may clarify, add, or remove problems initially identified by the group.

Steps in Streams Analysis

Prioritize problems per stream using the Pair-wise method.
Pair-wise is simple prioritizing method that puts premium on group consensus and the collective understanding of the members of the team about the problems they face.

Step 1:

Place identified problems per stream in the Pairwise Matrix.

Problems

1 Insufficient classrooms to accommodate enrollees

2 Dilapidated classrooms

3 Problem n

1.Insufficient classrooms to accommodate enrollees 2. Dilapidated classrooms 3. Problem n

Step 2: Pair-off intersecting problems.

Problems

1 Insufficient classrooms to accommodate enrollees

2 Dilapidated classrooms

3 Problem n

1.Insufficient classrooms to accommodate enrollees 2. Dilapidated classrooms 3. Problem n

Step 3: Count frequency and rank each problem.

Problems 1.Insufficient classrooms to accommodate enrollees 2. Dilapidated classrooms 3. Problem

Frequency Rank

04
00 02

1
3 2

Arrange problems in each stream following the prioritization.

Activity Point
1.Prioritize problems identified per streams using the Pair-wise approach. 2.Arrange problems in each stream according to priority.

Steps in Streams Analysis

Identify cause-and-effect relationship of problems.
Determine which problem drives another problem. An arrow directed outward is drawn from the problem that has caused the other problem.

Provision of Access
A1 A2 A3 An A1

Quality & Relevance

A2 A3 An

Management & Administration

A1 A2 A3 An

Performance Indicators

Lets have a demonstration example.

Activity Point

Determine the causal relationship of problems identified within and across streams.

STREAMS ANALYSIS TREE CHECKLIST Questions

Are statements negatively stated?
Are problems identified real i.e. are these problems backed by data? Are problems placed in the appropriate streams? Do problems describe a real situation? Are the directions of the arrows correct?

YES

Yes

NO

No

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