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GENERAL INSTRUCTIONS

DR.ARWIN SERRANO
October 28, 2013 Barangay and SK Elections

NATURE OF BARANGAY AND SK ELECTIONS

Non-partisan Conducted in an expeditious and inexpensive manner.

October 28, 2013 Barangay and SK Elections

SUPERVISION AND CONTROL OF ELECTIONS

Comelec shall have supervision and control over the conduct of Barangay and SK elections.

October 28, 2013 Barangay and SK Elections

ELECTION PERIOD

SEPTEMBER 28- NOVEMBER 12

October 28, 2013 Barangay and SK Elections

9 DAY CAMPAIGN PERIOD AND ELECTION DAY

OCTOBER 18-26
FILING OF CERTIFICATES OF CANDIDACY

OCTOBER 15-17
ELECTION DAY

OCTOBER 28
October 28, 2013 Barangay and SK Elections

BOARD OF ELECTION TELLERS


Created by the COMELEC thru Election Officer (EO) Members are appointed by EO in the form prescribed not later than September 28, 2013. Composed of public school teachers, giving preference to those with permanent appointments and who served last May 13, 2013 Automated Elections.
October 28, 2013 Barangay and SK Elections

DEPED SUPERVISING OFFICIAL AND SUPPORT STAFF


There shall be 1 DepEd Supervising Official and 1 Support Staff for every 10 clustered precincts.

October 28, 2013 Barangay and SK Elections

QUALIFICATIONS OF BET MEMBERS


Good moral character and irreproachable reputation Registered voter of city/municipality Able to speak and write English or local dialect Not convicted of offense punishable of more than 6 months of imprisonment No pending election offense Not related within the 4th civil degree of consanguinity or affinity to BET or candidate
October 28, 2013 Barangay and SK Elections

DISQUALIFICATION
2nd Degree

Grand Parent(s)

3rd Degree

Parent(s)
1st Degree 1st Degree 2nd Degree

Uncle(s) Aunt(s)

Brother/Sister

4th Degree

First Cousin

2nd Degree

BET member
Get the nearest common ancestor

October 28, 2013 Barangay and SK Elections

PER DIEM
BET members shall each receive a per diem of P 2,000 for 2 days service. Additional Honoraria of P 500 each for BET handling SK precinct. DepEd Supervising Official and Support Staff shall receive P 1,000 and P 500 respectively.

October 28, 2013 Barangay and SK Elections

OATH OF MEMBERS OF BET


Before assuming office, BET shall take and sign an oath in the form (CEF No. 5A) prescribed by COMELEC before: 1. Officer authorized to administer oath (e.g. Election Officer) 2. Other member of BET Copies of the oath shall be submitted to the Election Officer.
October 28, 2013 Barangay and SK Elections

POWER AND FUNCTIONS OF BET


Conduct voting and counting of votes in their respective polling places. Act as deputies of COMELEC in the supervision and control of the election in the polling place.
October 28, 2013 Barangay and SK Elections

POWER AND FUNCTIONS OF BET


Maintain order within the polling place and its premises
Keep access thereto open and unobstructed Enforce obedience to its lawful orders
October 28, 2013 Barangay and SK Elections

ENFORCING OBEDIENCE TO LAWFUL ORDERS


BET may issue an order in writing directing a peace officer to take into custody a person who: 1. disobeys lawful orders 2. disturbs the proceedings of the board
October 28, 2013 Barangay and SK Elections

RELIEF AND SUBSTITUTION OF BET


BET shall not be relieved unless disqualified by law and inhibit himself by submitting an affidavit to EO. EO shall : 1. Post a list of BET members in his
office and at the city or municipal hall 2. Verify whether BET members are related to the candidates where they are assigned 3. Inform the disqualified BET member
October 28, 2013 Barangay and SK Elections

FILING OPPOSITION
Interested party may file an opposition before the EO not later than September 28, 2010 on the appointment of BET member on the ground of relationship.

Within 48 hours upon receipt, opposition must be resolved by EO. If found disqualified, EO appoints a qualified substitute.
October 28, 2013 Barangay and SK Elections

VACANCY IN BET
Member or members present shall appoint a non-partisan registered voter of the precinct to fill the vacancy until the absent member appears.

October 28, 2013 Barangay and SK Elections

ARREST OF ABSENT MEMBER

BET may order the arrest of a member who has absented himself with the intention of obstructing the performance of duties.

October 28, 2013 Barangay and SK Elections

NO PARTISAN POLITICAL ACTIVITY


Member of BET shall not engage in partisan political activity or take part in the election, except to: 1. discharge his duties 2. vote

October 28, 2013 Barangay and SK Elections

PROCEEDINGS OF BET
Meeting must be in: 1. Public 2. Assigned Polling place BET shall decide by majority vote and act thru the Chairman.
October 28, 2013 Barangay and SK Elections

VOTING PRIVILEGE OF BET


BET members may vote in the polling place where they are assigned provided that: 1. They are registered voters of the barangay where their polling place is located. 2. Their voting must be duly recorded in the minutes. 3. Their names and precinct number duly indicated in Part C of EDCVL.
October 28, 2013 Barangay and SK Elections

VOTING PRIVILEGE OF BET


BET who is not registered voter in the barangay where he is assigned may vote in his precinct provided that: 1. Voting in his place of assignment is light 2. His absence is not more than 20 minutes

October 28, 2013 Barangay and SK Elections

WHO ARE ENTITLED TO WATCHERS


Candidates may appoint 2 watchers to serve alternately in every polling place or canvassing center. Accredited citizens arms of COMELEC is entitled to 1 watcher.

Other organizations with prior authority from COMELEC are entitled to 1 watcher..
October 28, 2013 Barangay and SK Elections

QUALIFICATIONS OF WATCHERS
Registered voter in the barangay where he is assigned Good reputation Not convicted by final judgment of election offense or crime Know how to read and write Filipino, English or local dialect Not related within the 4th degree of consanguinity or affinity to BET
October 28, 2013 Barangay and SK Elections

RIGHTS AND DUTIES OF WATCHERS


Witness the proceedings of BET Take note of their observations Take photographs of the proceedings and incidents File protest against irregularity or violation of law Obtain from BET a certificate as to the filing of protest and its resolution
October 28, 2013 Barangay and SK Elections

RIGHTS AND DUTIES OF WATCHERS


Read the ballot silently and simultaneously with the Chairman Read the Election Return (ERs) without touching them after completed and signed by BET. Be furnished, a duly accomplished certificate of votes casts for candidates, upon request.
October 28, 2013 Barangay and SK Elections

PROCEDURE TO BE FOLLOWED BY WATCHERS


If it will disturb the proceeding of the BET, watchers are not allowed to speak to: 1. Members of BET 2. Voter 3. Other watchers
Watchers shall stay in the space reserved for them.
October 28, 2013 Barangay and SK Elections

FORMS AND SUPPLIES


BET shall be provided with the documents, forms and supplies for use on election day.
BET shall check the completeness of the documents and the quantities of the forms and supplies.
October 28, 2013 Barangay and SK Elections

FORMS AND SUPPLIES


BET shall sign a Certificate of Receipt (CEF Form No. 14) in 3 copies: 1st Copy BET 2nd Copy Treasurer 3rd Copy Treasurer -> EO -> Records and Statistic Division, ERSD
October 28, 2013 Barangay and SK Elections

FORMS TO BE PREPARED WHEN NEEDED


Temporary Appointment of Chairman, Poll Clerk/Member Certificate of Challenge or Protest and Decision of the BET Oath of Voter Challenged for Illegal Acts Oath of Identification of Challenged Voter
October 28, 2013 Barangay and SK Elections

VOTERS REGISTRY
The following must be duly certified by the ERB: Book of Voters for SK voters 1 copy of EDCVL for barangay voters 1 copy of EDCVL for SK voters 2 copies of PCVL for barangay voters 2 copies of PCVL for SK Voters 2 copies of list of deactivated voters for barangay voters
October 28, 2013 Barangay and SK Elections

CUSTODY OF VOTERS REGISTRY


Chairman - EDCVL and 1 copy of PCVL. Poll clerk - SK Book of Voters. Third Member 1 copy of list of deactivated voters 1 copy of PCVL shall be posted on the polling place.
October 28, 2013 Barangay and SK Elections

MINUTES OF VOTING AND COUNTING OF VOTES


BET shall perform the following: 1. Accomplish the Minutes in 2 copies (CE Form No. 11) 2. Enter in the Minutes all data and acts required. 3. Sign and Seal in separate envelopes (CEF Nos. 18 and 18A) for distribution to: EO -> RSD, ERSD Copy for ballot box deposited inside the ballot box
October 28, 2013 Barangay and SK Elections

WHO ARE ALLOWED TO VOTE


Registered voters of the precinct whose: 1. Registration records are contained in the book of voters (for SK voters) 2. Names appear in EDCVL unless marked as double/multiple registrants 3. BET members entitled to avail of voting privilege

October 28, 2013 Barangay and SK Elections

VOTING HOURS
7:00 am until 3:00 pm If at 3:00 pm there are still voters within 30 meters in front of the polling place who have not voted, voting shall continue to allow said voters to cast their votes
October 28, 2013 Barangay and SK Elections

DUTIES OF POLL CLERK


Poll clerk shall: 1. List the names of voters consecutively numbered 2. Call the voters by announcing each name 3 times in the order in which they are listed 3. Disallow a listed voter to cast vote if not around when called 4. Submit the list to the EO
October 28, 2013 Barangay and SK Elections

PLACE OF VOTING
Voters shall cast their votes in the polling place designated by the COMELEC. Poster indicating the Precinct Number (CE Form No. 3) be prominently posted at the door of the polling place.
October 28, 2013 Barangay and SK Elections

PRELIMINARIES TO VOTING
BET shall meet at the polling place at 6:00 am on October 28, 2013 and do the following: 1. See to it that it has all election forms and supplies needed. 2. Post 1 copy of PCVL and list of deactivated voters, and PCVL of SK voters, for BETs handling both precincts.
October 28, 2013 Barangay and SK Elections

PRELIMINARIES TO VOTING
3.Post the poster indicating the precinct number and location of the polling place (CE Form No. 3) near or at the door of the polling place. 4. Staple or paste the certified lists of candidates for the Barangay and SK positions in the ballot secrecy folder or desk/chair. and
5. Place the ballot secrecy folder on top of desk/chair
October 28, 2013 Barangay and SK Elections

DUTIES OF CHAIRMAN
Before the start of voting, the Chairman shall: 1. Open the ballot box 2. Empty both of its compartments 3. Exhibit them to all those present 4. Lock its interior cover with 2 padlocks 5. Retain 1 key to a padlock during the voting
October 28, 2013 Barangay and SK Elections

DUTIES OF CHAIRMAN
6. Show to the public and watchers,
the package of official ballots and the SK book of voters, duly sealed. 7. Break the seals. 8. Enter in the minutes, the number of pads and the serial numbers of ballots in each pad, and the fact that the package of ballots and SK book of voters were shown to the public with seals intact.
October 28, 2013 Barangay and SK Elections

CONDITION OF THE BALLOT BOX


Interior cover of ballot box shall remain locked until the voting is finished and counting begins. To make room for more ballots, the Chairman, in the presence of members and watchers, open the box, press down with his hands the ballots contained therein without removing them, after which BET shall close the same and lock it.
October 28, 2013 Barangay and SK Elections

1. Voters shall vote in the order of


their arrival in the polling place. 2. No watcher shall enter the places reserved for voters and the BET, nor mingle and talk with them. 3. No person shall enter the polling place carrying any firearm or any other deadly weapon, except those authorized by Comelec.

RULES TO BE OBSERVED DURING THE VOTING

October 28, 2013 Barangay and SK Elections

RULES TO BE OBSERVED DURING THE VOTING


5. No crowding of voter of voters and disorderly behavior inside the polling place. 6. The interior cover of the ballot box remains locked until the voting is finished and the counting begins.

October 28, 2013 Barangay and SK Elections

PROHIBITION ON VOTING
It shall be unlawful to: 1. Bring the ballot or secrecy folder outside the polling place 2. Speak with anyone while inside the polling place 3. Prepare his ballot not using the secrecy folder or exhibit its contents, except in case of assistor to the assisted voter 4. Erase any printing from the ballot or place any distinguishing mark
October 28, 2013 Barangay and SK Elections

PROHIBITION ON VOTING
It shall be unlawful to: 5. Use carbon paper, paraffin paper or other means of making a copy of the contents of the ballot, or otherwise make use of any other scheme to identify his vote, including the use of digital cameras, cellular phones with camera or similar gadgets. 6. Intentionally tear or deface the ballot. 7. Disrupt or attempt to disrupt the proceedings of the BET.

October 28, 2013 Barangay and SK Elections

PERSONS ALLOWED IN AND AROUND THE POLLING PLACE


BET members Watchers Voters casting their votes Voters waiting for their turn to vote Voters waiting for their turn to get their ballots Others specially authorized by COMELEC

October 28, 2013 Barangay and SK Elections

PERSONS NOT ALLOWED IN AND AROUND THE POLLING PLACE except TO VOTE
Members of AFP Members of PNP Peace officers or armed men of extra legal police agency Special/Reaction/Strike Forces CAFGUs Barangay Officials and Tanods Other similar forces
October 28, 2013 Barangay and SK Elections

WHEN PEACE OFFICERS ALLOWED TO ENTER THE POLLING PLACE


Protection of BET members Protection of election documents and paraphernalia Maintenance of peace and order Note: They must be in proper uniform and shall stay outside within a radius of 30 meters near enough to be easily called by the board.

October 28, 2013 Barangay and SK Elections

AUTHENTICATION OF BALLOT
Chairman must authenticate the ballot by affixing his signature at the back thereof before giving the ballot to the voter. Failure to authenticate a ballot is an election offense.
In no case the Chairman pre-sign at the back of the ballot.
October 28, 2013 Barangay and SK Elections

ORDER OF VOTING
Voters shall cast their votes in the order of their arrival.

They shall not crowd around the table of the BET and shall depart immediately after voting.
October 28, 2013 Barangay and SK Elections

MANNER OF OBTAINING BALLOTS


STEP 1:
Voter approaches the Chairman and inform the latter whether he is voting for barangay or SK elections.

Voter gives his name and address and other data concerning his person.
October 28, 2013 Barangay and SK Elections

MANNER OF OBTAINING BALLOTS


Chairman shall ensure that the voter before him is the same person he professes to be. If BET doubts voter identity, he is required to present proofs of identifications.
October 28, 2013 Barangay and SK Elections

MANNER OF OBTAINING BALLOTS


STEP 2:
If BET is satisfied with voters identity, Chairman announces his name in a tone loud enough to be heard in the polling place.

October 28, 2013 Barangay and SK Elections

MANNER OF OBTAINING BALLOTS


STEP 3:
Voter shall be given the ballot provided that: 1. He has not been challenged; or 2. Having been challenged, the question has been decided in his favor Not more than 1 ballot shall be given at any one time.
October 28, 2013 Barangay and SK Elections

MANNER OF OBTAINING BALLOTS


STEP 4:
Before giving the ballot to the voter, the Chairman shall: 1. Check if the fingernails are stained with indelible ink 2. If stained, no ballot shall be issued to him 3. Record such fact in the Minutes
October 28, 2013 Barangay and SK Elections

MANNER OF OBTAINING BALLOTS


STEP 5:
If not stained, the Chairman shall: 1. Announce the serial number of ballot 2. Enter the same in the space provided for 3. Authenticate the ballot 4. Fold the ballot 5. Give it to the voter 6. Voter affixes signature and thumbmark in EDCVL
October 28, 2013 Barangay and SK Elections

MANNER OF VOTING
Voter shall fill up his ballot by writing in the corresponding spaces the names of the individual candidates he is voting for, using the ballot secrecy folder.

October 28, 2013 Barangay and SK Elections

BALLOTS FOR ILLITERATE AND DISABLED PERSONS


A voter may be allowed to vote as illiterate or disable provided such fact is indicated in his registration record. Illiterate or disabled voter may be assisted by the following: 1. Relative within 4th degree of consanguinity or affinity 2. Person of confidence belonging to the same household 3. Member of BET
October 28, 2013 Barangay and SK Elections

BALLOTS FOR ILLITERATE AND DISABLED PERSONS


No person may assist an illiterate or disabled voter more than 3 times except BET members.

Third member shall enter in the Minutes the name of the persons assisted by BET and after voting indicate therein the total number of times each BET members assisted an illiterate or disabled voter.
October 28, 2013 Barangay and SK Elections

BALLOTS FOR ILLITERATE AND DISABLED PERSONS


No person may assist an illiterate or disabled voter more than 3 times except BET members.

Third member shall enter in the Minutes the name of the persons assisted by BET and after voting indicate therein the total number of times each BET members assisted an illiterate or disabled voter.
October 28, 2013 Barangay and SK Elections

BALLOTS FOR ILLITERATE AND DISABLED PERSONS


Poll clerk shall verify whether the illiterate or disabled voter has authorize the assistor to prepare his ballot. Assistor shall prepare the ballot in the presence of the illiterate or disabled voter. Assistor binds himself to fill out the ballot in accordance with the instructions of illiterate or disabled voter by affixing his signature in the space in the Minutes.

October 28, 2013 Barangay and SK Elections

ACCESSIBILITY OF POLLING PLACE TO DISABLED VOTERS


EO shall coordinate with proper school or building officials regarding the establishment of precincts for illiterate or disabled voters, which must be located in the ground floor.

October 28, 2013 Barangay and SK Elections

SPOILED BALLOTS
If a voter accidentally spoils or defaces a ballot that it cannot be used, he shall surrender it to the Chairman. Chairman shall write the word SPOILED in the space above the ballot serial number recorded in the EDCVL. Chairman shall give the voter a 2nd ballot after announcing its serial number and recording the same in the EDCVL above the word SPOILED.
October 28, 2013 Barangay and SK Elections

SPOILED BALLOTS
If 2nd ballot is spoiled and defaced, the same shall be surrendered to the Chairman. No voter, shall change his ballot more than once.

Spoiled ballot, without being unfolded and removing the detachable coupon, be marked with the word SPOILED signed by the Chairman and placed in the compartment for spoiled ballots.
October 28, 2013 Barangay and SK Elections

PROCEDURE AFTER VOTING


1. After filling the ballot, the voter shall fold it in the same manner as he received it. 2. Voter shall affix his thumb mark in the space in the ballot and return the ballot to the Chairman. 3. Chairman, without unfolding the ballot or seeing its contents, verify its serial number against the number previously entered in the EDCVL. If the serial number does not tally, the ballot shall be considered SPOILED and indicated in Part C of the Minutes.
October 28, 2013 Barangay and SK Elections

PROCEDURE AFTER VOTING


4. If the serial number is the same, voter shall affix his thumb mark in the space in EDCVL. 5. Chairman shall apply indelible ink at the base of the right forefinger. If voter refuses, his ballot shall be rendered spoiled. If voter refuses after being informed, the Chairman shall marked the ballot as spoiled, sign and place it in the compartment for spoiled ballots. Such fact must be recorded in Part C of the Minutes. 6. Chairman shall sign in the proper space in the EDCVL.
October 28, 2013 Barangay and SK Elections

PROCEDURE AFTER VOTING


7. Chairman shall detach the ballot coupon and deposit the folded ballot in the compartment for valid ballots and the detached coupon in the compartment for spoiled ballots. Ballot returned to the Chairman, the detachable coupon has been removed not in the presence of BET members and voter shall be spoiled. 8. Voter shall then depart.

October 28, 2013 Barangay and SK Elections

CHALLENGE AGAINST ILLEGAL VOTERS


A voter or watcher may challenge a person offering to vote for: 1. Not being registered 2. Using the name of another 3. Suffering from existing disqualifications 4. Being a double/multiple registrant
October 28, 2013 Barangay and SK Elections

CHALLENGE AGAINST ILLEGAL VOTERS


In such case, BET shall check whether the ground for challenge is true by requiring proof of registration, identity or qualification. Voter is not required to present his ID unless his identity is challenged. Inability to present ID is not a ground for not voting.
October 28, 2013 Barangay and SK Elections

HOW TO IDENTIFY VOTERS


1. Established thru photograph or specimen signature 2. Identified under oath by BET member 3. Identified under oath by a registered voter
NOTE: The one who will identify the voter must also be a voter for barangay elections or SK elections and recorded in the Minutes.
October 28, 2013 Barangay and SK Elections

CHALLENGE BASED ON ILLEGAL ACTS


1.Received or expect to receive or promised to contribute money or anything of value in consideration for his vote or vote of another. 2.Made or received promise to influence the giving or withholding of vote.

3. Made bet or interested in bet which depends upon the results of election.
October 28, 2013 Barangay and SK Elections

REMEDY OF CHALLENGED VOTER


Challenged person shall take an oath before BET that he has not committed the acts alleged in the challenge.

Upon taking oath, challenged is dismiss and voter is allowed to vote.


If voter refuses, challenged is sustained and voter not allowed to vote.
October 28, 2013 Barangay and SK Elections

RECORD OF CHALLENGES AND OATHS


Poll clerk shall record in Part E of the Minutes all challenges, oaths and decisions of BET. Copies of challenges/oaths shall be attached to the Minutes. After voting, poll clerk shall certify that the Minutes contains all the challenge made.
October 28, 2013 Barangay and SK Elections

DISPOSITION OF UNUSED BALLOTS AFTER VOTING


Chairman shall: 1. Record in Part of Minutes the quantity of unused ballots and their serial numbers. 2. Tear the ballots without removing stubs and detachable coupon. 3. Place Ballots
1st Half Envelope for Other Half of Torn Unused Ballots -> submitted to EO 2nd Half Envelope for Excess/Half Torn Unused Ballots -> deposited in the ballot box
October 28, 2013 Barangay and SK Elections

PROHIBITION AGAINST PREMATURE ANNOUNCEMENT OF VOTING


BET member shall not make announcement regarding: 1. A certain voter has already voted 2. How many have already voted 3. How many have failed to vote 4. Fact tending to show the state of the polls 5. Make statement at any time, except before a court or body
October 28, 2013 Barangay and SK Elections

COUNTING PUBLIC AND INTERRUPTED


After voting, the BET shall: 1. Publicly count the votes and ascertain the results 2. Arrange the set-up of polling place 3. Place the ballot box, election documents and paraphernalia within public view 4. Not adjourn or postpone or delay the count unless ordered by COMELEC

October 28, 2013 Barangay and SK Elections

TRANSFER OF COUNTING OF VOTES


COMELEC thru EO may authorize the transfer of polling place on account of: 1. violence 2. terrorism 3. disorder 4. similar causes

October 28, 2013 Barangay and SK Elections

TRANSFER OF COUNTING OF VOTES


Transfer must be: 1. Recommended by BET in writing 2. Endorsed by majority of watchers 3. Nearest safe barangay or school building 4. Located not inside a military or police camp 5. Recorded in the Minutes
October 28, 2013 Barangay and SK Elections

PRELIMINARIES TO COUNTING
STEP 1:
BET handling both elections shall: 1. Unlock the padlocks 2. Open the ballot box 3. Take out the ballots 4. Segregate the ballots cast for barangay officials from those cast for SK officials.
October 28, 2013 Barangay and SK Elections

PRELIMINARIES TO COUNTING
BET handling barangay election only: 1. Unlock the padlocks 2. Open the ballot box 3. Take out the ballots 4. Proceed to the examinations of ballots.

October 28, 2013 Barangay and SK Elections

PRELIMINARIES TO COUNTING
STEP 2: Examine the ballots to
determine whether there are: a. Excess Ballot. Procedure 1. Count the ballots 2. Compare them with the number of voters in the EDCVL 3. Return them inside the ballot box 4. Mixed them thoroughly

October 28, 2013 Barangay and SK Elections

PRELIMINARIES TO COUNTING
5. Poll clerk draws out as many ballots as equal to the excess ballot 6. Place them in the Envelope for Excess Ballot In the course of examination, ballots are found folded before deposited inside the ballot box, they shall be considered excess ballots.
October 28, 2013 Barangay and SK Elections

PRELIMINARIES TO COUNTING
b. Ballot with detachable coupons: 1. Coupon shall be removed 2. Deposited in the ballot box for spoiled ballots 3. Included in the pile of valid ballots c. Ballots with the word spoiled found in the compartment for valid ballot, shall be placed in the compartment for valid ballots.
October 28, 2013 Barangay and SK Elections

PRELIMINARIES TO COUNTING
d. Marked ballots - BET unfolds the ballots, determine whether they are marked and place them in the corresponding envelope.

Excess, spoiled and marked ballots shall not be read during the counting of votes.
Envelope shall be signed and sealed by BET and deposited in the ballot box.

October 28, 2013 Barangay and SK Elections

PRELIMINARIES TO COUNTING
STEP 4:
BET handling both elections, after counting shall: 1. Put the SK ballots inside the ballot box 2. Lock it with 2 padlocks 3. Count ballots cast for barangay elections 4. Count the SK ballots
October 28, 2013 Barangay and SK Elections

BALLOTS IN COMPARTMENT FOR SPOILED BALLOTS


Ballots deposited in the compartment for spoiled ballots shall be presumed to be spoiled. Valid ballot erroneously deposited in the compartment for spoiled, BET shall:
1. Open such compartment after voting and before counting to take out the ballot 2. Mixed it with the other valid ballots 3. Recorded in the Minutes
October 28, 2013 Barangay and SK Elections

MANNER OF COUNTING OF VOTES


BET unfolds ballots and forms pile of 100 each. Chairman takes ballots of the first pile one by one and read the names of candidates voted for. Counting must be in public view, otherwise will constitute an election offense.
October 28, 2013 Barangay and SK Elections

MANNER OF COUNTING OF VOTES


Votes must be simultaneously recorded in the ERs and Tally Sheet.

After counting, BET records in words and figures, the total votes obtained by each candidate. Counted ballots shall be placed in an envelope duly sealed, signed and deposited inside the ballot box including the tally sheet.
October 28, 2013 Barangay and SK Elections

MANNER OF COUNTING OF VOTES


BET holding both elections, shall: 1. After counting the barangay votes, announces the result 2. Proceed to count the SK votes by unlocking the padlock, opening it, and taking out the ballots 3. Place the accomplished barangay ERs and Tally Sheet inside the ballot box
October 28, 2013 Barangay and SK Elections

APPRECIATION OF BALLOTS
CARDINAL RULE IN BALLOT APPRECIATION
In the reading and appreciation of ballots, every ballot shall be presumed to be valid unless there is a clear and good reason to justify its rejection.
October 28, 2013 Barangay and SK Elections

APPRECIATION OF BALLOTS
Question on ballot appreciations shall be decided by a majority of BET. Watchers, candidates or other persons are not allowed to participate in ballot appreciation, except:
1. Watchers are allowed to file protest which must be recorded in the Minutes
October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
Where only the first name or surname of a candidate is written, the vote for such candidate is valid, if there is no other candidate with the same first name or surname for the same office.
October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
Where only the first name of the candidate is written on the ballot, which when read, has a sound similar to the surname of another candidate. (Rule 2, Sec. 211, OEC) Vote shall be counted in favor of candidate with such surname having similar sound.
October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
NOTE:
The rule contemplates a situation where the first name of a candidate happens to be the surname of another candidate running for the same position and the voter writes only said first name. In this case, the vote is counted in favor of the candidate whose surname corresponds to the word. (Corpuz vs. Ibay, 84 Phil. 184 [1949]).
October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
If there are two or more candidates with the same full name, first name, or surname and one of them is the incumbent and on the ballot is written only such full name, first name or surname. Vote shall be counted in favor of the incumbent with such full name, surname or first name written
October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
NOTE:
The above rule contemplates a situation where there are two or more candidates running for the same position, one of whom is an incumbent or re-electionist whose full name, first name or surname is the same of the full name, first name or surname of the other candidate/s. If no one is an incumbent, the vote is not counted for anyone.
October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
In case the candidate is a woman who uses her maiden name or surname or both and there is another candidate for the same position with the same surname. (Rule 3, Sec. 211, OEC) Vote counted in favor of the incumbent if only the surname is written. If none of them is incumbent, vote is not counted for any of them.
October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
When name written in the ballot happens to be the maiden name of a candidate and at the same time, the surname of another candidate for the same position, the ballot shall be counted in favor of the candidate with the same surname. (Conui-Omega vs. Samson, 9 SCRA 493 [1963])
October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
List of Candidates
Barangay Namin PUNONG BARANGAY

1. BALAIS, Carlos Caloy E. 2. BALAIS, Jose Osing F.

(Incumbent)
3. CAPON, Mario Mar G.

October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
List of Candidates
Barangay Namin PUNONG BARANGAY

1. BALAIS, Carlos Caloy E. 2. BALAIS, Jose Osing F.

(Incumbent)
3. CAPON, Mario Mar G.

October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
When two or more words are written on the same line on the ballot, all of which are the surnames of two or more candidates. (Rule 4, Sec. 211, OEC)

Vote not counted for any of them if no one is incumbent


Vote counted in favor of one of them if incumbent who has served for at least one year
October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
List of Candidates
Barangay Namin
BARANGAY KAGAWAD
1. 2. DIAZ, Carlos Caloy J. DIAZ, Enrico Ric K. (Incumbent)

3.
4. 5. 6. 7.

DIAZ, Pedro Pete L.


FUMAR, Antonio Tony M. GABON, Jose Joe N. INCISO, Greta Ita O. MENDROS, Braulio Baoy P.

8. VILLOTE, BETA Bets A.


October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
List of Candidates
Barangay Namin
BARANGAY KAGAWAD
1. 2. DIAZ, Carlos Caloy J. DIAZ, Enrico Ric K. (Incumbent)

3.
4. 5. 6. 7.

DIAZ, Pedro Pete L.


FUMAR, Antonio Tony M. GABON, Jose Joe N. INCISO, Greta Ita O. MENDROS, Braulio Baoy P.

8. VILLOTE, BETA Bets A.


October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
List of Candidates
Barangay Namin
BARANGAY KAGAWAD
1. 2. DIAZ, Carlos Caloy J. DIAZ, Enrico Ric K. (Incumbent)

3.
4. 5. 6. 7.

DIAZ, Pedro Pete L.


FUMAR, Antonio Tony M. GABON, Jose Joe N. INCISO, Greta Ita O. MENDROS, Braulio Baoy P.

8. VILLOTE, BETA Bets A.


October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
When two or more words are written on different lines on the ballot all of which are the surnames of two or more candidates bearing the same surname for an office for which the law authorizes more than one position/slots and there are the same number of surnames written as there are candidates with that surname. Vote counted in favor of all the candidates with the same surname.
October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
List of Candidates
Barangay Namin

PUNONG BARANGAY 1. GOMEZ, Carlos Caloy

2. CARLOS, Joel Joe

October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
When on the ballot is written a single word which is the first name of a candidate and which is at the same time the surname of his opponent. (Rule 5, Sec. 211, OEC) When on the ballot is written a single word which is the first name of a candidate and which is at the same time the surname of his opponent. (Rule 5, Sec. 211, OEC)

October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
Vote counted in favor of the candidate bearing the same surname (Surname is given priority over first name)

E.g.: The word/name Carlos is written on the line for Punong Brgy. and the candidates for mayor are Carlos Gomez and Joel Carlos, the vote shall be counted in favor of Joel Carlos (Corpuz vs. Ibay, 84 Phil. 184 [1949])
October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
List of Candidates
Barangay Namin

PUNONG BARANGAY 1. GOMEZ, Carlos Caloy

2. CARLOS, Joel Joe

October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
When two words are written on the ballot, one of which is the first name of the candidate and the other is the surname of his opponent. (Rule 6, Sec. 211, OEC)

Vote not counted for either of the candidates


E.g.: The word Joel Gomez is written on the line for Punong Brgy. and the candidates for Punong Brgy. are Carlos Gomez and Joel Carlos, the vote shall not be counted for either of them.
October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
List of Candidates
Barangay Namin

PUNONG BARANGAY 1. GOMEZ, Carlos Caloy

2. CARLOS, Joel Joe

October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
List of Candidates
Barangay Namin

PUNONG BARANGAY 1. GOMEZ, Carlos Caloy

2. CARLOS, Joel Joe

October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
A name or surname incorrectly written which, when read, has a sound similar to the name or surname of a candidate. (Rule 7, Sec. 211, OEC) Vote shall be counted in favor of the candidate whose name or surname has a similar sound when correctly written.
October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
E.g.: The word/surname Gamez is written on the line for Punong Brgy. where Carlos Gomez is a candidate and there is no Gamez running for the same position. The vote shall be counted in favor of Carlos Gomez. The rule is known as Idem Sonam, which would be liberally construed. (Corpuz vs. Ibay 84 Phil. 184 [1949]

October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
When a name of a candidate appears in a space or ballot for an office for which he is a candidate and in another space for which he is not a candidate. (Rule 8, Sec. 211, OEC) Vote counted in his favor for the office for which he is a candidate
October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
Vote not counted and considered as stray for the office for which he is not a candidate

NOTE:
Vote is not counted and the whole ballot shall be void if the writing of the name in two separate spaces is used as a means to identify the voter.
October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
List of Candidates
Barangay Namin

PUNONG BARANGAY 1. GOMEZ, Carlos Caloy

2. CARLOS, Joel Joe

October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
When in a space in the ballot there appears a name of a candidate that is erased and another clearly written, the vote is valid for the latter. NOTE: Vote not counted if it can be shown that the new entry that is clearly written is made or written by another person. (Ong vs. Comelec, 140 SCAD 91, 347 SCRA 681 [2000])
October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
List of Candidates
Barangay Namin
BARANGAY KAGAWAD
1. 2. DIAZ, Carlos Caloy J. DIAZ, Enrico Ric K. (Incumbent)

3.
4. 5. 6. 7.

DIAZ, Pedro Pete L.


FUMAR, Antonio Tony M. GABON, Jose Joe N. INCISO, Greta Ita O. MENDROS, Braulio Baoy P.

8. VILLOTE, BETA Bets A.


October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
The erroneous initial of the first name which accompanies the correct surname of a candidate, the erroneous initial of the surname accompanying the correct first name of a candidate, or the erroneous middle initial of the candidates shall not nullify the vote in favor of the latter. (Rule 10, Sec. 211, OEC)

October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
Vote counted even if what is written is G. DIAZ (wrong initial of first name followed by correct surname) Vote is counted even if what is written is TONY E. (correct first name followed by wrong initial of surname) Vote counted even if written is JOSE M. GABON (wrong middle initial)
October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
The fact that there exists another person who is not a candidate with the first name or surname of a candidate shall not prevent the adjudication of the vote for the latter. (Rule 11, Sec. 211, OEC) Simply stated, the vote is counted in favor of a candidate who has a namesake who is not a candidate.
October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
Ballots which contain prefixes such as : Sr., Mr., Datu, Don, Ginoo, Hon., Gob., or suffixes like Hijo, Jr., Segundo, are valid. (Rule 12, Sec. 211, OEC) E.g.: Carlos M. Gomez is a candidate for Mayor. Vote is counted even if what is written is Mr. Carlos M. Gomez or Datu Carlos M. Gomez or Hon. Carlos Gomez.
October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
List of Candidates
Barangay Namin
BARANGAY KAGAWAD
1. 2. DIAZ, Carlos Caloy J. DIAZ, Enrico Ric K. (Incumbent)

3.
4. 5. 6. 7.

DIAZ, Pedro Pete L.


FUMAR, Antonio Tony M. GABON, Jose Joe N. INCISO, Greta Ita O. MENDROS, Braulio Baoy P.

8. VILLOTE, BETA Bets A.


October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
If the candidates voted for exceed the number of those to be elected. (Rule 18, Sec. 211, OEC) Ballot is valid, but the votes shall be counted only in favor of the candidates whose names were firstly written by the voter within the spaces corresponding to the number of positions being voted.
October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
If the candidates voted for exceed the number of those to be elected. (Rule 18, Sec. 211, OEC)
Ballot is valid, but the votes shall be counted only in favor of the candidates whose names were firstly written by the voter within the spaces corresponding to the number of positions being voted.
October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
Any vote for a person who is not a candidate. (Rule 19, Sec. 211, OEC Vote shall be considered as stray vote, but it shall not invalidate the whole ballot. Any vote for a candidate but for a wrong office or an office he is not running for. Vote shall be considered stray vote, but it shall not invalidate the whole ballot
October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
A ballot containing the name of a candidate printed and pasted on a blank space of the ballot or affixed thereto through any mechanical process is totally null and void. Circles, crosses or lines put on the spaces on which the voter has not voted. (Rule 21, Sec. 211, OEC) Ballot is valid because the placing of the circles, crosses or lines shall be considered that the voter does not want to vote for other candidates.
October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
Commas, dots, lines or hyphens, accidental flourishes, strokes or strains in a ballot. (Rule 22, Sec. 211, OEC) Ballot is valid, unless it should clearly appear that they have been deliberately put by the voter to serve as identification marks, in which case, the ballot shall be considered a marked ballot and is null and void.
October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
Any ballot which clearly appears to have been filled by two distinct persons before it was deposited in the ballot box during the voting is totally null and void. (Rule 23, Sec. 211, OEC) NOTE: A. ) The Rule is that a ballot filled in by two or different persons is void (Protacio vs. De Leon, 9 SCRA 472 [1963]); Gutierrez vs. Reyes, G.R. No. 13137, Feb 28, 1959) B.) As a rule, slight variations in writing are not sufficient to show that the ballot was prepared by two hands, for they cannot be avoided by a person who obviously cannot be expected to write the name better or with precision. (Dante vs. Ingco, CA-G.R. No. 28535-R, Aug. 8, 1963) C.) Where there is doubt as to whether the names were written by two persons, the doubt must be resolved in favor of the validity of the ballot. (Conui-Omega vs. Samson, 9 SCRA 493 [1963])
October 28, 2013 Barangay and SK Elections

BALLOT APPRECIATION
Any vote cast in favor of a candidate who has been disqualified by final judgment shall be considered as stray and shall not be counted but it shall not invalidate the ballot. (Rule 24, Sec. 211, OEC) Ballots wholly written in Arabic in localities where it is a general use are valid. (Rule 25, Sec. 211, OEC) Ballot is valid even if it has accidental tearing or perforation. (Rule 26, Sec. 211, OEC) Ballot is valid even if detachable coupon is not removed. (Rule 27, Sec. 211, OEC)
October 28, 2013 Barangay and SK Elections

PREPARATION OF ELECTION RETURNS


Barangay and SK elections must have separate ERs. Barangay ERs must be accomplished in 4 copies and SK ERs in 3 copies. ERs must be duly sealed and placed in an envelope provided for the purpose.
October 28, 2013 Barangay and SK Elections

DISTRIBUTION OF BARANGAY ERs


1. Original Chairman of the Board of Canvassers (BOC) 2. Second copy Election Officer (EO) 3. Third copy Secretary of Sangguniang Barangay (SB) 4. Fourth copy deposited inside the ballot box.
October 28, 2013 Barangay and SK Elections

DISTRIBUTION OF SANGGUNIANG KABATAAN ERs


1. Original Chairman of the Board of Canvassers (BOC)
2. Second copy Election Officer (EO) 3. Third copy deposited inside the ballot box.

October 28, 2013 Barangay and SK Elections

ACCOMPLISHING ERs
Entries in the ERs must be clearly written and impressed in all other copies.

Total number of votes for each candidates must be closed with signatures and right thumbprints, affixed in public view.
BET accomplishes portion. the certification

Chairman announces the votes obtained by each candidate.


October 28, 2013 Barangay and SK Elections

CERTIFICATE OF VOTES
After announcing the results, BET issues Certificate of Votes (CEF No. 13) upon request. Certificate of Votes must be signed and thumbmarked by all members of BET. BET requires the requesting party to acknowledge receipt thereof. Failure to furnish Certificate of Votes is an election offense.
October 28, 2013 Barangay and SK Elections

CONTENTS OF CERTIFICATE OF VOTES


1. Total Number of Votes received by each candidate, written in words and figures 2. Precinct Number

3. Name of barangay, city municipality and province

or

4. Total Number of Votes who voted in the precinct 5. Date of its issuance
October 28, 2013 Barangay and SK Elections

ALTERATIONS AND CORRECTIONS IN ERs


Before announcement of results, correction or alteration in ERs is allowed, which must be duly initialed by all BET members.
After announcement, no correction or alteration is allowed, unless order by COMELEC.
October 28, 2013 Barangay and SK Elections

DISPOSITION OF ELECTION DOCUMENTS AND PARAPHERNALIA

STEP 1:

Place the following in the compartment for valid ballots: 1. Envelopes containing Used/counted official ballots; Excess/ marked/ spoiled ballots and of the torn unused ballots; ERs (copy for ballot box) Minutes (copy for ballot box) 2. Tally Sheet 3. Stubs of used official ballots
October 28, 2013 Barangay and SK Elections

DISPOSITION OF ELECTION DOCUMENTS AND PARAPHERNALIA

STEP 2:
Close the inner compartments of the ballot box Lock outer cover of the ballot box with 2 padlocks and 1 self-locking metal seal Record serial numbers of seals in the Minutes before the minutes is deposited in the ballot box Keys place in separate envelopes Envelopes submitted to EO
October 28, 2013 Barangay and SK Elections

DISPOSITION OF ELECTION DOCUMENTS AND PARAPHERNALIA

STEP 3:
Deliver the ballot box to the treasurer accompanied by watchers present Treasurer must keep his office open all night on the day of election and provide the necessary transportation In case of unlocked/not sealed ballot boxes, treasurer shall lock and seal the same Such fact must be included in his report to the COMELEC.
October 28, 2013 Barangay and SK Elections

DISPOSITION OF ELECTION DOCUMENTS AND PARAPHERNALIA

STEP 4: Deliver to the EO the following:


Envelope ERs intended for EO Book of Voters (Barangay and SK) Envelopes Keys to the padlocks Envelope copy of Minutes 2 copies of EDCVL and copy of PCVL posted in the polling place Unused thumbprint takers Envelope other half of torn unused ballots
October 28, 2013 Barangay and SK Elections

DISPOSITION OF ELECTION DOCUMENTS AND PARAPHERNALIA

STEP 5:
Deliver to the Barangay Secretary copy of the PCVL for the Sangguniang Kabataan elections (CE For 2-A).

On election day, EO or municipal treasurer, shall require BET that failed to deliver the election records or paraphernalia to deliver the same immediately.
October 28, 2013 Barangay and SK Elections

PRESERVATION OF THE LIST OF VOTERS


EO shall keep the EDCVL and PCVL used in the election in a safe place until such time the COMELEC gives instructions on their disposition.

October 28, 2013 Barangay and SK Elections

OMMISSION/ERRONEOUS INCLUSION OF DOCUMENTS IN BALLOT BOX


BET discovers after locking that some documents are not placed inside the ballot box, BET will deliver the same to EO. Ballot box cannot be opened except upon approval by COMELEC. If BET fails to place envelope (counted ballots) inside the ballot box, EO will deposit it in a separate ballot box duly sealed and stored in a safe place.
October 28, 2013 Barangay and SK Elections

DELIVERY AND TRANSMITTAL OF ERs


ERs shall be personally delivered by BET to the Barangay Board of Canvassers (BBOC) under proper receipt to be signed by the latter.

ERs for BBOC shall be sealed in a envelope and deposited in the ballot box.
October 28, 2013 Barangay and SK Elections

PROHIBITED ACTS DURING DELIVERY OF ERs


Delay, obstruct, impede, or prevent through force, violence, coercion, intimidation or by means which vitiates consent, the transmittal of ERs. Take away, abscond with, destroy, deface, mutilate or substitute ERs, envelope or the ballot box.

Unlawful to violate the right of watchers to accompany the delivery of ERs to BBOC.
October 28, 2013 Barangay and SK Elections

CANVASSING GUIDELINES for the BARANGAY BOARDS of CANVASSERS

October 28, 2013 Barangay and SK Elections

WHAT IS CANVASSING?
Canvassing is the act of manually counting and tabulating the election results from ERs submitted by BET to their respective Barangay Boards of Canvassers (BBOC).

October 28, 2013 Barangay and SK Elections

CANVASSING PRINCIPLES
Canvassing proceedure is administrative and summary in nature.
ERs are accepted as valid and shall automatically be included in the canvass unless there is convincing proof of tampering, alteration or falsification.
October 28, 2013 Barangay and SK Elections

CANVASSING PRINCIPLES
BOC are legally created bodies, which canvass all votes on ERs submitted to it by the respective BETs.

Powers limited to adding the vote tallies from the ERs and declaring the winners of the election.

October 28, 2013 Barangay and SK Elections

BBOC COMPOSITION AND APPOINTMENT


COMELEC thru EO constitute the BBOC. shall

Composed of Chairman, ViceChairman and Member Secretary. EO chooses among the different BET Chairmen who will constitute the BBOC. Per Diem is P 1,000 for BBOC of single precinct; P 2,000 BBOC of multiple precincts.
October 28, 2013 Barangay and SK Elections

SUPERVISION AND CONTROL


COMELEC has direct supervision and control over the BBOC. BBOC member may, at any time, be relieved for cause and substituted motu proprio by COMELEC.

October 28, 2013 Barangay and SK Elections

BBOC DISQUALIFICATION
2nd Degree

Grand Parent(s)

3rd Degree

Parent(s)
1st Degree 1st Degree 2nd Degree

Uncle(s) Aunt(s)

Brother/Sister

4th Degree

First Cousin

2nd Degree

BOC member
Get the nearest common ancestor

October 28, 2013 Barangay and SK Elections

PROHIBITION AGAINST LEAVING OFFICIAL STATION


Beginning October 28, 2013 until proclamation, no BBOC member shall be transferred, assigned, or detailed outside of his official station, nor leave said station without prior authority from COMELEC.

October 28, 2013 Barangay and SK Elections

FEIGNED ILLNESS
BBOC member feigning illness in order to be substituted shall be guilty of an election offense.

October 28, 2013 Barangay and SK Elections

NOTICE OF MEETING

At least five (5) days before the meeting of the BBOC, Chairman shall give notice of the date, time and place of its meeting to all members thereof and to each candidate.

October 28, 2013 Barangay and SK Elections

PRELIMINARIES TO CANVASSING
BBOC for barangays with more than 1 BET shall meet at 6:00 pm on October 28, 2013.
BBOC shall canvass the ERs of the precincts within the barangay. Canvassing shall be held in the voting center most accessible as determined by EO.
October 28, 2013 Barangay and SK Elections

CANVASSING PROCEDURE
STEP 1: The Secretary shall:
1. Receive the envelope containing

the ERs 2. Record in the Minutes of Canvass


Condition and Serial Number of the envelope Condition and Serial Number of the paper seal Corresponding Precinct number
October 28, 2013 Barangay and SK Elections

CANVASSING PROCEDURE
STEP 2: The Chairman shall:
1. Exhibit the envelope to those

present 2. Open the envelope and retrieve the ERs 3. Examine the condition of the inner paper seal of ERs 4. Break inner seal, unfold ERs and exhibit the same
October 28, 2013 Barangay and SK Elections

CANVASSING PROCEDURE
STEP 3: If there is no objection,
BBOC proceeds to canvass the votes by reading the same and accomplishing the Statement of Votes (SOV).

October 28, 2013 Barangay and SK Elections

ACCOMPLISHING SOV
BBOC shall: 1. Divide the 3 copies between the vice-chairman (2 copies) and secretary (1) copy 2. Fill up the: statistical data portion number of registered and voters who actually voted 3. Accomplish SOV simultaneously as Chairman reads the votes.
October 28, 2013 Barangay and SK Elections

CANVASSING PROCEDURE
STEP 4: If there is objection to
the ERs, Secretary shall note the objection in the Minutes of Canvass and proceed to canvass the ERs as provided in item No. 3 hereof.

October 28, 2013 Barangay and SK Elections

CANVASSING PROCEDURE
STEP 5: After ERs have been
canvassed, Chairman shall: 1. Write on the upper right hand corner the word CANVASSED 2. Affix below it his signature and date of canvassed 3. Canvassed ERs shall be returned to its envelope.
October 28, 2013 Barangay and SK Elections

CANVASSING PROCEDURE
STEP 6: When all ERs have been
canvassed:
1. Vice-chairman and secretary compare the entries in their respective copies of SOV. Corrections must be initialed by all members of BBOC. 2. BBOC affixes their signatures over their printed names and imprint their thumbmarks.
October 28, 2013 Barangay and SK Elections

CANVASSING PROCEDURE
STEP 7: After SOVs has been
completed, BBOC announces the results of election.

STEP 8: BBOC prepares the


certificate of proclamation. canvass and

October 28, 2013 Barangay and SK Elections

CANVASSING PROCEDURE
In barangays with only 1 BET: Chairman after completing ERs, announces the total number of votes received by candidates in the precinct.

BET acting as the BBOC immediately accomplishes in 3 copies the SOV and COCP.
October 28, 2013 Barangay and SK Elections

CANVASSING PROCEDURE
Barangay where BET is assigned to supervise both Barangay and SK elections:

Canvass ERs for SK elections and proclaim the winning candidates Canvass ERs for Barangay elections and proclaim the winning candidates
October 28, 2013 Barangay and SK Elections

CANVASSING PROCEDURE
Barangays with only 1 BET supervising 1 barangay precinct:
BET immediately proceeds to canvass the ERs for Barangay elections and proclaim the winners.

Barangays with more than 1 BET:


BETs shall deliver to the BBOC, the copy of ERs intended for the board.

October 28, 2013 Barangay and SK Elections

DELAYED, LOST OR DESTROYED ERs


BBOC by messenger or other means, obtain such missing ERs from: BET, or If copy has been lost or destroyed, BBOC may use authentic copies of ERs and direct its representative the case and report it to the COMELEC provided there is prior authority from the latter.
October 28, 2013 Barangay and SK Elections

DELAYED, LOST OR DESTROYED ERs


Even if the BBOC has not received all ERs , it may on the basis of available ERs:

1. Terminate the canvass 2. Proclaim the candidates election


Provided that the missing election returns will no longer affect the results of the elections.
October 28, 2013 Barangay and SK Elections

MATERIAL DEFECTS IN ERs


BBOC shall calls for BET members to effect the correction.

Omission of the names of candidates and/or his votes, BBOC requires BET to complete the date in the ERs and affix therein their initials.
Omitted votes in ERs cannot be ascertained except by recounting the ballots, COMELEC orders BET to open the ballot and count the votes with notice to candidates.

October 28, 2013 Barangay and SK Elections

FALSIFIED OR TAMPERED ERs


When the Election Returns
Appear to be tampered Altered Falsified Not authentic Prepared by persons other than BET Prepared by BET under duress, force, intimidation

BBOC shall
Use other copies of ERs Use copy of the ERs inside the ballot box
October 28, 2013 Barangay and SK Elections

FALSIFIED OR TAMPERED ERs


If Other Copies, likewise:
Appear to be tampered with Altered Falsified Not authentic Prepared by persons other than BET members Prepared by BET under duress, force, intimidation

The BBOC shall


Bring the matter before the Commission
October 28, 2013 Barangay and SK Elections

DISCREPANCIES IN ERs
If It affects the results of the elections:
COMELEC proceeds summarily to determine whether the integrity of the ballot box has been preserved provided that a motion has been filed by BBOC or candidate affected with due notice to all concerned.
When COMELEC is satisfied, with the ballot boxs integrity, it shall order recount of the votes cast to determine its true results.
October 28, 2013 Barangay and SK Elections

DISCREPANCIES IN ERs
If upon opening of the ballot box, it should appear that there are: 1. Signs of replacement 2. Tampering 3. Violation of the integrity of the ballots
COMELEC shall not recount the ballots but seal the ballot and order its safekeeping.
October 25, 2010 Barangay and SK Elections

WHAT IS MANIFEST ERROR


A copy of the election returns was tabulated more than once; Two or more copies of the election returns for one precinct were tabulated; There was a mistake in the copying of the figures from the election returns to the statement of votes;
October 28, 2013 Barangay and SK Elections

WHAT IS MANIFEST ERROR


Election returns from nonexistent precincts were included in the canvass; Election returns from precinct of one barangay were included in the canvass for another barangay; There was a mistake in the addition of the votes of any candidate
October 28, 2013 Barangay and SK Elections

HOW TO CORRECT MANIFEST ERROR


1. Order for correction must be in writing and promulgated; 2. Aggrieved candidate may appeal to the COMELEC within 24 hours from promulgation; 3. Once appealed, BBOC will not proclaim the winning candidate, unless the votes are not affected by the appeal;
October 28, 2013 Barangay and SK Elections

HOW TO CORRECT MANIFEST ERROR


4. Appeal must implead the BBOC and candidates affected as respondents 5. Upon receipt of appeal, the Clerk of Court issues summons with a copy of appeal of the respondent; 6. Clerk of Court immediately sets the appeal for hearing; 7. Appeal shall be heard and immediately decided by the COMELEC en banc.
October 28, 2013 Barangay and SK Elections

QUESTIONS AFFECTING ERs


Questions affecting ERs shall be raised during the canvass and decided immediately by a majority vote of all BBOC members. Decision must be writing and form part of the Minutes and shall be final and executory. After all questions on ERs have been resolved, BBOC proceeds with the proclamation of the winners, without prejudice to the filing of election protest by aggrieved parties.
October 28, 2013 Barangay and SK Elections

ELECTIONS RESULTING IN A TIE


BBOC records such fact in its Minutes. BBOC, by resolution, and upon 5 days notice to candidates concerned, holds a special public meeting . BBOC proceeds to the drawing of lots between the candidates who have tied and proclaims as elected the candidates who may be favored by luck.
October 28, 2013 Barangay and SK Elections

ELECTIONS RESULTING IN A TIE


Other candidates who lost in the draw for the first place, shall automatically be the second placer. If more than 2 candidates tied for first place, rolled pieces of paper duly marked by the numbers 1, 2, 3, and so on shall be made and candidates draws any one thereof, one after the other, and thereafter publicly open the same.

Number of the rolled paper drawn by each shall decide their ranking.

October 28, 2013 Barangay and SK Elections

ELECTIONS RESULTING IN A TIE


If the tie is for the position of punong barangay or SK chairman or for the 7th place for kagawad, the one favored by luck shall be proclaimed the winner. BBOC issues a certificate stating the name of the candidate who had been favored by luck and his proclamation is based thereon.
October 28, 2013 Barangay and SK Elections

CERTIFICATE OF CANVASS AND PROCLAMATION (COCP)


Prepared by BBOC in 4 copies. Duly signed and thumbmarked by all members. Supported by SOV. Proclaim as elected the following Punong barangay 7 Kagawads SK Chairman 7 SK Kagawads BBOC shall complete the canvass within twentyfour (24) hrs.
October 28, 2013 Barangay and SK Elections

DISTRIBUTION OF COCP
1. Original copy EO

2. Second Copy Winning candidate for Chairman of the barangay and SK elections
3. Third Copy Secretary of the sangguniang bayan or panlungsod, as the case may be; and 4. Fourth Copy Secretary of sangguniang barangay.
October 28, 2013 Barangay and SK Elections

DISTRIBUTION OF COCP
Winning candidate for punong barangay or SK Chairman shall reproduce the copies of the COCP and distribute the same to each of the winning kagawads kagawads.

October 28, 2013 Barangay and SK Elections

DISTRIBUTION OF COCP
EO submits on or before November 12, 2013, to the ERSD, COMELEC, Manila, a certified list of the votes obtained by each candidate ranked from highest to lowest for the barangay and SK elections in each barangay.

October 28, 2013 Barangay and SK Elections

PROCLAMATION OF RESULTS
BBOC proclaims as elected the candidates for SK chairman and 7 kagawads who obtained the highest number of votes. Copy of SOV attach to each copy of the COCP. BBOC proceeds to canvass the ERs for barangay elections.
October 28, 2013 Barangay and SK Elections

SAFEKEEPING OF CANVASSED ERS


After canvass, BBOC shall: Return ERs in their envelopes Close and seal the same with paper seal Record paper seal number in the Minutes of Canvass Affix their signatures on the paper seal Deliver the ERs to the Treasurer

October 28, 2013 Barangay and SK Elections

DUTY OF TREASURER
City or Municipal Treasurer shall: Place the ERs in the ballot box in the presence of EO Padlock the ballot box but EO keeps the key thereto. Lock with self-locking seal Report the number of the selflocking seal to EO and ERSD. Place the ballot box in a safe and secure room.
October 28, 2013 Barangay and SK Elections

THANK YOU VERY MUCH!

DR. ARWIN SERRANO

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