ORACLE TIME AND LABOR

Without the Utilization of the Oracle Project Module

DEFINITION
Oracle Time & Labor is an intuitive web-enabled timecard solution that allows you to reduce costs associated with time and attendance record keeping by completely automating time record keeping. For your employees, it offers a simplified way to submit, review, track and approve timecards.

BENEFIT
Automated time recording and timekeeping solution Self-service capabilities Configurable Validations and Approval Direct relationship with Oracle HRMS and PA

THINGS TO CONSIDER
Build a functional team of HR, Payroll, Timekeeping experts Consider business events like (i.e. Payroll deadlines, double payroll, yearend, etc.) Technical team DBAs Test, test, testoh, and did I mention testing?

SETUPS
HR
Elements Hours Type on a timecard Accrual Plans

OTL
Preferences Eligibility criteria (s) Workflow approval style Time Entry Rules Alternate Names

CUSTOM PIECES
The Minimal Number of Steps to Configure a Timecard Layout
Use one of the seeded timecard layouts as a basis You must rename the timecard layout You configure the components of the timecard Upload the timecard layout to the database using FNDLOAD

CUSTOM TIMECARD
Find one of the delivered layouts which is closest to your requirements (example - exception layout)

To avoid overwriting the delivered OTL layouts you must give your new timecard layouts new names.

CONFIGURED CHOICE LIST

SEEDED EXCEPTION TIMECARD

Oracle Seeded Exception Layout Timecard Entry Page

SEEDED EXCEPTION TIMECARD

Oracle Custom Layout Timecard Entry Page

EXAMPLE OF .ldt FILE

CONFIGURATION STEPS
Create OTL custom view HXC_CUI_CUSTOMn_V OTL currently delivers ten of these configurable view objects:

The views must have at least two columns and they must be called: DISPLAY VALUE and VALUE

STORING DATA
In order to store data from our choice list we have to create Context and segment in OTL Information Types DFF.

UPLOADING TIMECARD LAYOUTS

In order for modified layout to be available in the OTL Application Preferences, a DBA will have to execute the following command:
FNDLOAD username/password@dbname 0 Y UPLOAD $HXC TOP/patch/115/import/ hxclaytlayoutsld.lct ./layout.ldt

Note: Every time you customized a layout, a DBA will have to reload your new layout.

PROCESS FLOW
Process Flow Diagram to Illustrate Interaction Between HR and Finance
NO

OTL OTL

User Time Reporting Input

Manager Approval

YES

OracleHRMS HRMS Oracle

Payroll Process

Check Writer

Transfer Time from OTL to BEE (Concurrent Request)

Batch Element Entry Transfer (Concurrent Request)

Bee Batch Process Validation (Concurrent Request)

Bee Batch Process Transfer (Concurrent Request)

Oracle Payroll

Prepayment Process

NACH

Payroll Archive

Costing

rd rd Party Payroll 33 Party Payroll

Payroll Connection Application

3rd Party Payroll

Finance Finance

Manual Entry to Oracle GL

Oracle GL

COMMON ISSUES
Customizations Fast Formulas for OTL Timecards Reporting Allocate time for Technical and DBAs teams Ensure business policies are articulated at the time requirements are gathered Volume testing earlier in the project

Q&A