INTRODUCTION

Goals of project review are achieved through the measurement of actual progress of project construction & comparison with the original plan . A well designed management information system is

needed for doing this job .Every firm is likely to

have some formal and informal MIS for its business operations. The same MIS cannot be relied upon for the project management, because the information system issues in project management are

Project activities are different from the routine

operating activities, procedures are different, locations of activities are different , priorities are different,

stakes are high ,need for quick corrective steps is

strong , these and many other factors make essential to have a specially designed MIS for project

management.
The MIS for a project would initially serve the purpose of project monitoring and control

and also the purpose of project reviews.

Control Reports
MIS must evolve to generate the required reports so that cost, time and work can be monitored. Different levels of management require different reports at varying

frequencies. The report requirement at various levels are;

Information

Reports
Executive summary , milestones, charts, accomplishments cost plans TOP LEVEL

Brief, risk analysis, viability

Top level PERT chart, management brief

PERT output, tenders, contract

MIDDLE LEVEL
Time &cost overruns JUNIOR LEVEL

Department wise plans, purchases

Section information

SUPERVISORY LEVEL

Detailed PERT, CPM charts

TYPES OF REPORTS
1.Cost reports a. Activity cost report b. Cost flow report c. Variance report 2. Time & efforts reports a. Time activity report b. Time analysis report 3. Work status report a. Status index report b. Earned value project management report

Six parts of reports

Financial report 2. Procurement monthly reports 3. Inspection expediting reports 4. Engineering reports 5. construction &erection reports 6. project management reports
1.

Reports on cost & time

Reports on actual cost comparison with the budgeted cost & actual time comparison with the budgeted time are relatively straight forward. The interpretation of time reports is relatively easy . The interpretation of the cost report is different , for the possibility that if actual costs are less than the budget, quality may have suffered. For this reason ,mere comparison of actual cost with the

budgeted cost would be often misleading, unless we

find a unique method of estimating the cost

requirements, in the context of both time &quality.

The cost reports compare actual costs to date with the budgeted costs for the work accomplishment to date. The reports may also show the current estimate of costs for the entire project compared with the budgeted cost for the entire project.

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