Professional Documents
Culture Documents
The scope of this engagement covers the Night Market Associations transactions from June 1, 2013- February 7,2014. The analysis of the association will include the investigation of the following processes :
ENGAGEMENT TEAM
Cash Collection Group Team Leader: Jiely Abigail Balat Team Members: Ronalyn Cabrillas Joana Marie Cabanatan Von Carlo Anonuevo Nina Marie Armada Raymond Joseph Paredes Jaime Victorio Gutierrez- Document Custodian
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ENGAGEMENT TEAM
Cash Disbursements Group Team Leader: Jayson Malimata Team Members: Ramil Populi Rolito Dionela Lyn Castillo Jonna Cortez Sheryl Decano
4/7/2014
ENGAGEMENT TEAM
Risk Assessment Group Team Leader: Jessica Egeron Team Members: Myla Custodio April Bagot Sharlene Aleman Dennis Dimaano
ENGAGEMENT TEAM
Support: Babynor Laudencia, CPA (former City Govt Auditor and Provl Auditor)
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LIST OF OFFICERS
June 10, 2013 President: Celso Diaz Vice-president: Richard Icaro Secretary: Rosalea Rodriguez Treasurer: Joane Maralit Auditor: Grace Saballo P.R.O.: Romnick Soriano Rowena Culala Sgt at Arms: Rey Torrecampo
Joane Maralit , the treasurer resigned and Rowena Culala , the P.R.O ser ved as the treasurer af ter Maralits resignation.
4/7/2014
The security guard collects and records the members contribution for the fund and the contribution for his weekly wages
The grant of loan is to be approved by the president and treasurer of the association. The P.R.O. collects and records the daily payment of loan of members who have borrowed. The two above remit their collection to the treasurer.
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Conduct preliminary activities Initial documentation Inspecting records and documents Design and preparation of working papers Extracting and encoding information Observation of collection Obtaining confirmation Recomputation and analysis of amounts and balances
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collection, observed.
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FINDINGS
appropriate duties like the PRO-who collects, keep and disburse money No proper list of members
RECOMMENDATIONS
Elected officers are not doing their Establish quality control procedures like monitoring.
Have formal list of members and a monthly update of it. Control number may be used to trace addition and withdrawal of members.
Records persons
are
kept
by
different Responsible/accountable officers must have enough knowledge of recordkeeping or they may hire a bookkeeper Association). (not a member of Night Market
Incomplete and unorganized records Subsidiary ledgers of every member must be provided. Documents must be proved/signed by proper
signatories.
Members who applied for loan are Members may maintain own records to verify their not aware of their outstanding balances.
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FINDINGS
RECOMMENDATIONS
Members with outstanding loan There should be a strict policy regarding the loan
balances are granted with a new application wherein loans are available only to members loan. having no outstanding balance since the association is still small and all the members should have equal rights to loan. No appropriate turnover of Every change in the officers, especially the Treasurer
records and cash on hand in case position should have an appropriate turnover in writing,
of
change
in
the
(Treasurer)
Deposit of collections in the Net bank is discontinued The treasurer resigned and the P.R.O. took over.
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amount
of
collections
(after
deduction
for
disbursement) should be deposited to savings account. There should be a policy regarding vacant positions and appointments.
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Other Findings
There has been a record of collection for November 31, 2013. This day does not exist. Records for Security Guard Fund and Trust Fund ( paluwagan contribution) for January 6-14, 2014 are not included in the records requested. Cash shortage is calculated.
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OTHER RECOMMENDATION
Collection
Collecting officer collects the amounts due from the members, record the amount to the collection book, and remits to the Treasurer Treasurer is responsible for the custody of cash on hand and deposit the same to the associations bank account.
Disbursement
Before actual disbursement of cash, the disbursing officer should check if the transaction is authorized. If authorized, he will inform the Treasurer of the amount of outflow. The treasurer then gives the disbursing officer the said amount. Disbursing officer should record the transaction and release the amount to appropriate person.
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Control Number
SUBTOTAL Name
GRAND TOTAL
TOTAL PER AUDIT 7-Nov-13 8-Nov-13 9-Nov-13 20-Nov-13 21-Nov-13 22-Nov-13 23-Nov-13 Subtotal 24-Nov-13 25-Nov-13 26-Nov-13 27-Nov-13
OVER/ UNDER
ABSTRACT OF COLLECTION:
SECURIT Y GUARD
28-Nov-13
29-Nov-13 30-Nov-13 Subtotal Total
Control Number
SUBTOTAL
Name
GRAND TOTAL
TOTAL PER AUDIT 7-Nov-13 8-Nov-13 9-Nov-13 20-Nov-13 21-Nov-13 22-Nov-13 23-Nov-13 Subtotal 24-Nov-13 25-Nov-13 26-Nov-13 27-Nov-13 28-Nov-13
OVER/ UNDER
ABSTRACT OF COLLECTION:
TRUST FUND
29-Nov-13
30-Nov-13
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Subtotal Total
ABSTRACT OF COLLECTION:
TRUST FUND AND SECURIT Y GUARD
JUNE CONTROL NUMBER TF 119
WPTF1S
AUGUST TF SG TOTAL
WP-SG3B WPTF4B
SEPTEMBER TF SG TOTAL
WP-SG4B WPTF5B
OCTOBER TF SG TOTAL
WP-SG5B
NAME
TF 2030
WPTF1B
SG
WP-SG1B
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ABSTRACT OF COLLECTION:
WEEKLY LOAN COLLECTION
NAME: WEEKLY LOAN COLLECTION FOR THE MONTH OF___________ Weekly Reconciliation
1
1.
2
Amount paid Initial(member)
3
Amount paid Initial(member)
4
Amount paid Initial(member)
5
Amount paid Initial(member)
6
Amount paid Initial(member
7
Amount paid Initial(member
TOTAL SIGNATURE
2.
3.
4.
5.
6.
7.
8.
9.
1O.
11.
ABSTRACT OF COLLECTION:
SUMMARY LOAN COLLECTION
CTRL #
DATE OF RELEASE AMOUNT PAID Reference Number Balance from _____ Loan
NAME
DUE DATE
AMOUNT
INTEREST
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Total Outstanding Balance
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