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Blueprint Training Presentation:

Material Use
October 10, 2006

Project Goals

Implement SAP Plant Maintenance system


Provide integration with Finance, HR, and Materials Allow enhanced scheduling and planning for work assignments Provide work scheduling as well as management reporting tools Accommodate the use of mobile technology to reduce paperwork

Accommodate the use of GIS with SAP Improve automated updates to customers about the status of work Implement a Preventive Maintenance system for buildings, areas, and equipment Utilize standard SAP functionality to collect utility usage and cost information for recharge calculations

The Maintenance Process

Identify the Work

Plan the Work

Do the Work

Preventive Maintenance

History/Analysis

Record What was Done

The Maintenance Process

Identify the Work Web Request

Plan the Work

Priority / Dates
Labor Required Parts

Do the Work Parts Issued

Purchase Reqs

Phone Call

Preventive Maintenance

Procedures History/Analysis

Technical History
Breakdowns Costs

Schedules

Record What was Done Hours Worked

Comments
Codes

The Maintenance Process

Identify the Work SAP Notification

Plan the Work SAP Work Order

Do the Work SAP Goods Issue

SAP Purchase Order

Preventive Maintenance SAP Task List

History/Analysis UK Business Warehouse

SAP Maintenance Plan

Record What was Done SAP Order Confirmation

How are Materials Used in SAP Plant Maintenance?


Planned
Stock Materials may be planned on work orders. Planning a stock material results in a Reservation being created in the storeroom. The Storeroom can then pick, stage, and deliver the materials as required. Non-stock materials and services may be planned on work orders. This results in a Purchase Requisition being created. This requisition is then processed by procurement and the materials are delivered to the University. Text Items These a instructions or comments about the materials required for a work order. This may be a note to bring a ladder or supplies (like electrical tape).

Unplanned
Stock Materials may be issued directly to a work order. Storeroom personnel will issue the material and charge it to the work order number. The name of the person receiving the material is also recorded.

How are Materials Found to Plan on a Work Order?


By Description
There are many ways to search for materials. The description is used quite often for maintenance orders. Wildcards may be used. Examples include: *bearing* - which will find all materials with bearing in the description or *filter*16* which will find all materials with filter and 16 (like Filter, Air, 16x20x1) .

By Bill of Material
Bills of Material (parts lists) may be created for any Building, Floor, Room, or Equipment. These list the parts frequently used to maintain that item. Parts may be directly selected from the BOM.

By Task List
Task Lists are maintenance procedures which include parts and labor. These may be created for any Building, Floor, Room, or Equipment. Including a Task List on an order will also include any materials on that Task List.

Planning Materials on an Order

Planning Materials on an Order

This is the order created in the last session.

Planning Materials on an Order

This example will search by description.

Planning Materials on an Order

This will search for all materials with light in the description.

Planning Materials on an Order

A list of matches is displayed. Click on the desired part.

Planning Materials on an Order

Note the required quantity.

Planning Materials on an Order

Planning Materials on an Order

To select a material from the BOM, the List button is used.

Planning Materials on an Order

The BOM lists the materials and recommended quantities. Select as many items as are required and click the check mark.

Planning Materials on an Order

Planning Materials on an Order

Note that another line was added for 2 light bulbs and a third line with a note.

Planning Materials on an Order

To use a Task List, click Change Work Order. (Note: A Task List could also be used when creating the order.)

Planning Materials on an Order

Planning Materials on an Order

Follow this menu path to select a Task List to include.

Planning Materials on an Order

The system will prompt whether you wish to delete the planning you have done. If you answer Yes the Task List will replace what you have entered; otherwise the Task List will be in addition to what you have entered.

Planning Materials on an Order

For More Information:

Ben Crutcher: ben@email.uky.edu

IRIS Webpage: www.uky.edu/IRIS/

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