Presented by: Radley D.

Reid
April 6, 2010
School Complex Organization
Deals with :
- Human Resources
- Curriculum
- Communication
- Resources and Finance
- Discipline
- Record Keeping
- Guidance

School is partially autonomous
Types of Organizations in Schools
Individuals, Groups, Committees, Teams, Classes
working together to produce a coordinated organization.
Operates with a mixture of hierarchical and collegial,
skewed to collegial.
Continuum from:
Autocratic Paternalistic Consultative Democratic/ Collegial
(Tell) (Sell) (Involve) (Co-determined)
Organization affected by school size and school ethos/
culture.
Causes of negative ethos lack of communal
relationships, and impact of community
School as Teams within a Team
Organizing in teams for work distribution,
management control, distribution of duties,
information gathering and processing.
Types of Teams: HODs, Grade Supervisors, Grade
Teachers, Form Teachers, etc
Working Together in Teams produces greater output.
Members believe they are relevant, appropriate and
necessary.

Leadership
More than Management
Involves forward planning, vision, foresight, school
development planning, communication, student
needs, general administration.
Curriculum leader, financial and resource manager.
Leadership style very important.
Change Agent
All Teachers should be leaders and managers in their
own right.
Strategic and Critical Management
Points and Management Roles
Curriculum :
- Broad and balanced
- Careful selection of subjects
- Appropriately Timed
- Teaching styles
- Student assessment
- Teacher placement.
- Classroom Management
- Relevant to Student Needs
Human Resource Management
Teachers Recruitment, Training, Motivation,
Maintaining interest of students
Right Person influences effective teaching and
learning.
Structures must be in place to deal with existence of
vacancies to appointment followed by induction,
mentoring and appraising.
Communication
Sharing of information written, spoken, electronic.
Long, medium and short term.
Extensive in all schools
Two way process - must be sent, received and acted
upon.
Barriers to Communication

Record Keeping
Administrative
Teachers Records
Students Records
Personal Information
Registration
Finance and Resources
Teachers
Student Achievement homework/ classwork/ tests/
exams.

Record Keeping
Storage manual/ electronic
Must be valid, reliable, confidentiality maintained.
Moving to electronic saves time, more accurate, allows
teachers more time for planning, teaching and
assessing.

Management of Resources and
Finances
Deployment of Limited Resources
Restriction Government, parents contribution
Budgeting Appropriate distribution
Contributions
Fund Raising Care, if excessive, detriment to
teaching.
Financial Management Decision making,
management, and accountability.
Co curricular Activities
Expensive sports is expensive
Important for holistic development.
Supply- wide range of activities
Proper Supervision
Proper Planning
Effects Increased School Spirit and Motivation
Discipline
Good Discipline advances learning.
Poor discipline crippling to learning.
Importance of Rules
Types of Rules
Effect of Society
Every Staff Member should be a disciplinarian
leading by example.
Chain of command in dealing with discipline.
Guidance
Career Guidance impartional, personalized and
systematic.
Helps in selection of subjects and choice of future
careers.
Psychological Guidance aids good discipline.


Characteristics of an effective school


Good leadership offering breadth of vision and the ability
to motivate others
Appropriate delegation with involvement in policy-making
by staff other than the head
Clearly established and purposeful staffing structures
Well-qualified staff with the appropriate blend of
experience and expertise
Clear aims and associated objectives applied with care and
consistency
Effective communications and clear systems of record-
keeping and assessment
The means to identify and develop pupils particular
strengths, promoting high expectations by both teachers
and pupils.
Characteristics of an effective school

A coherent curriculum which considers pupils experience
as a whole and demonstrates concern for their
development within society
A positive ethos: an orderly yet relaxed working
atmosphere
A suitable working environment
Skills of deploying and managing material resources
Good relationships with parents, the local community and
sources of external support
The capacity to manage change, solve problems and to
develop organically

Organizational Structure
Having outlined the processes, conditions,
consideration, roles and issues involved in effective
school management, duties and responsibilities can
now be easily fitted into the organizational chart
which emphasizes the team approach.
The structure is essentially for a large school but can
be easily modified for a small school.
It shows horizontal as well as vertical relationships for
effective management.
Suggested Organizational
Structure for Effective School Management
Suggested Organizational
Structure for Effective School Management
Suggested Organizational
Structure for Effective School Management
Organizational Structure
Now fit the responsibilities and role as determined in
the body of the document under each position in the
organizational chart.

Position Responsibility/ Role/Duties/Function
1) Board
2) Principal
3) Vice
Principal
4) Grade Sup.