1

Time Management - 2

























2 SAP AG 1999
Overview of Time Infotypes
Record actual times
Absences (2001)
Attendances (2002)
Overtime (2005)
Record changes to planned specifications
Substitutions (2003)
Availability (2004)
Record approvals and absence entitlements
Absence Quotas (2006)
Attendance Quotas (2007)
























3
SAP AG 1999
Personnel Time Management
Time Data Recording and Administration

Substitutions

Absences

Attendances/Actual Working Times

Overtime

Availability

Managing Time Accounts Using

Attendance/Absence Quotas

...

CAB Company
Deviations
Deviations
Others
Setting Up Deviations in Time Recording
























4 SAP AG 1999
Setting Up Absences
Define Absence Types
Personnel Time Management
Time Data Recording and Administration
...

Absences

Determine Entry Screens and Time

Constraint Classes
Absence Catalog

5 SAP AG 1999
Absences
Absences Infotype (2001)
Leave
illness,
others
























6
SAP AG 1999
Attendances
Attendances Infotype (2002)
Business
trips
Attending
courses
Attendance hours
Others
























7
SAP AG 1999
Creating Attendance/Absence Quotas
Personnel Time Management
Time Data Recording and Administration
Managing Time Accounts Using
Attendance/Absence Quotas

Time Quota Types

Define Absence Quota Types

Define Attendance Quota Types
























8
SAP AG 1999
Time off
entitlement
Attendance and Absence Quotas
Absence Quotas
Represent employee
absence entitlements
Attendance Quotas
Represent attendance
approvals
...
Overtime
approval
Absence Quotas
Infotype (2006)
Attendance Quotas
Infotype (2007)
Leave
























9
SAP AG 1999
Assigning Counting and Quota Deduction Rules:
Overview
Attendance/
Absence Type
Counting Rule:
Payroll days
Payroll hours
Rounding Rules
Quota Deduction Rule:
What quotas in
in what order?
























10
SAP AG 1999
Counting Rules for Attendances/Absences
Counting Rules for Counting Rules for
Attendance/Absence Types Attendance/Absence Types
Counting
Quota multiplier
Rounding
Payroll hours
Payroll days
Payment Statistics Quota Deduction
Quota
Deduction Rule
Conditions for
current day
Based on:
Attendance/absence hours
Attendance/absence days
Conditions
Conditions for
the work schedule
Conditions for
planned hours
Condition for
attendance/absence
























11 SAP AG 1999
Conditions for Current Day
Applicablity of rule
Conditions for current day
Day of the week
Monday
Tuesday
Wednesday
Thursday
Sunday
Saturday
Friday
Holiday class
No public holiday
Holiday class 1 - public hol.
Holiday class 2 - public hol.
...
Day type
Work acc. to personal WS
Day type 1 - day off
Day type 2 - day off
...
























12 SAP AG 1999
Conditions for Planned Hours and
Attendances/Absences
Applicablity of rule
Conditions for planned hours
Planned hours = 0 Planned hours > 0
Condition for attendance/absence
< 1 day Full-day
























13 SAP AG 1999
Controlling Counting
Counting
Hours
Quota multiplier
Rounding rules
100.00 %
01
Multiply first
Round first
Days
Quota multiplier
Rounding rules
100.00 %
01
Multiply first
Round first
























14
SAP AG 1999
Values determined are rounded up or down to next whole number
5.21343
days
5.00000
days
Rounding Rules
RoRule
01
Name
Round up to
next whole no.
Lower limit
0.50000
No.
001
Upper limit
1.50000
Incl.
Tgt value
1.00000
Value limits are set for determined values
35.34091
days
30.00000
days
RoRule
05
Name Incl.
Max. value
Lower limit
30.00000
No.
001
Upper limit
99,999.99999
Incl. Tgt value
30.00000
Roll.
Rounding rule also valid
for intervals 1.5 - 2.5
2.5 - 3.5

Incl.
Lower limit
rounded off
Roll.
Sequential
number
























15
SAP AG 1999
Assigning Counting Rules to Att./Abs. Types (1)
Attendance/
Absence Type
Counting Rule:
Payroll days
Payroll hours
Rounding Rules
Quota Deduction Rule:
What quotas in
in what order?
Assign Counting Rules to
Absence Types
Personnel Time Management
Time Data Recording and Administration

Absences

Absence Catalog

Absence Counting

...

16
SAP AG 1999
Assigning Counting Rules to Att./Abs. Types (2)
Counting/quota deduction
Quota deduction
PS grouping 01
Att./abs. text 0100 Leave
Start
01.01.1990
End
31.12.9999
Counting rule 010
Deduction over end of interval
























17
SAP AG 1999
Absence Quota for One Employee: Example
00001234
Valid 01/01/2001 .. 12/31/2001
Absence Quotas
Type
Time
Quota number
Deduction
Deduction from
Mary Miller
Deduction to
10 Annual leave
...
25.00000 Days
22.00000
01.01.2001
31.03.2002 Neg. deduction to 3.00000
Create Absence Quotas
Validity
Interval
Time-Off
Credits
Amount
of Quota
Deduction
Interval
Absence entitlements
in hours or days
Negative deduction
permitted
























18
SAP AG 1999
Example: Deduction Rules for Absence Quotas
Unit of relevant absence quota types
Hours Days
Absence quota types
Absence quota type
11
10
Quota text
Challenged employee leave
Annual leave
Unit
Days
Days
Quota type sequence for further deduction
No further deduction
Sort all other quota types in ascending order
Sort all other quota types in descending order
Deduction priority
Absence quota types
Valid from
Valid to
Deduction from
Deduction to
Priority 1
Not relevant
Not relevant
Priority 2
Ascending
Ascending
Ascending
Ascending
Ascending
Descending
Descending
Descending
Descending
Descending
Priority 3
























19
SAP AG 1999
Assigning Deduction Rules to Counting Rules
Applicability of rule
ES grouping 1
PS grouping 01
Counting rule 010
Sequential number 001
Leave
...
Counting
...
Deduction rule
Absence quotas
Within entitlement 010
Over entitlement
Attendance quotas
Within entitlement
Over entitlement
Attendance/
Absence Type
Quota Deduction Rule:
What quotas in
what sequence?
Counting Rule:
Payroll days
Payroll hours
Rounding Rules
























20 SAP AG 1999
Activating Quota Deduction
Quota deduction
PS grouping 01
Att./abs. text 0100 Leave
Counting/quota deduction
Deduction over end of interval
Counting rule 010
When quota deduction
is active, the
attendance/absence type
is deducted from the
corresponding quotas
Counting Rule:
Payroll days
Payroll hours
Rounding Rules
Quota Deduction Rule:
What quotas in
what sequence?
Attendance/Absence Type
Activate quota
deduction
























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