Presented by:

Ms. Manisha D Raj

Ms. Pinki J Nenwani
(How much can you cram into your life
and how much more can you handle?)
You cant
manage
time!
Time
Management
Self
Stress=Managing time well can prevent much
of the stress we are subject to.
Balance=Good time habits can enable us to
achieve a more balanced life, with adequate
time and energy for work, home, family, self.
Productivity=If you can become more effective
with your time, you automatically increase
your productivity.
Goals=To make progress toward achieving
your personal and professional goals, you need
available time. Nothing can be done when
youre out of time.
Time management is nothing but common
sense.
I work best under pressure.
I use an appointment calendar and a to-do list.
Isnt that good enough?
Im a spontaneous person. Time management
will take all of the fun out of life.
I dont have time to learn how to do all of
this.
Goals
Task List
Time
Management Tool
Scheduled
Planning Session
1. Set long-range goals and objectives linked to
them.
Specific
Measurable
Achievable
Realistic
Timed
SMART
1. Set long-range goals and objectives linked to
them.
2. Establish priorities among those goals and
objectives based on their long-range
importance and short-range urgency.
Five Priority-Setting Traps
1. Whatever hits first
2. Path of least resistance
3. Squeaky wheel
4. Default
5. Inspiration


Priority Matrix


Low High
Low High
Importance
U
r
g
e
n
c
y

Theory of predictable imbalance
The relationship between input and output is
rarely, if ever, balanced.
20% of your efforts produce 80% of the results.
Youre in your 80% if youre:
Working on tasks other people want you to, but
have no investment in them
Frequently working on tasks labeled urgent
Spending time on tasks youre not good at
Complaining all of the time
Youre in your 20% if youre:
Engaged in activities that advance your overall
purpose in life
Doing things you have always wanted to do or that
make you feel good about yourself
Working on tasks you dont like, but youre doing
them know they related to the bigger picture
Smiling

Read less. Identify the 20% of the journals you
get that are most valuable.
Keep current. Make yourself aware of new
technological innovations.
Remember the basics. Let your ethics and
values guide your decision making, and youre
bound to end up focusing on your 20%.
1. Set long-range goals and objectives linked to
them.
2. Establish priorities among those goals and
objectives based on their long-range
importance and short-range urgency.
3. Learn your personal energy cycle and sketch
out an ideal day based on your best working
times.
1. Set long-range goals and objectives linked to
them.
2. Establish priorities among those goals and
objectives based on their long-range
importance and short-range urgency.
3. Learn your personal energy cycle and sketch
out an ideal day based on your best working
times.
4. Use the above three to create a plan for the day
and write it down!


1. Start with long-range goals and objectives.
2. Relate the days activities to those goals.
3. Assign priorities to the days tasks
according to their contribution to your
overall goals.
4. Schedule tasks according to priority and to
the degree of concentration required.
5. Stay on track, using the plan to guide you
through crises and interruptions.
Leaving tasks
unfinished
Inadequate staff
Socializing
Confused
responsibility or
authority

Poor
communication
Inadequate controls
and progress
reports
Incomplete
information
Travel

Management by
crisis
Telephone
interruptions
Inadequate planning
Drop-in visitors
Ineffective
delegation
Personal
disorganization
Lack of self-
discipline
Inability to say no
Procrastination
Meetings
Paperwork
Why is it so hard?
Most of us have been taught that no is
disrespectful and even insulting.
We tend to value other peoples time more
highly than our own.
We have a need to cooperate and a desire to be
liked.
There are often unconscious concerns of being
thought of as lazy or selfish.

How do you say it?
I cant do it right now, but I can fit it in later.
I am not the best qualified person for that job,
how about asking
I just dont have any room in my schedule for
the next few weeks.
I cant focus on that right now.

How do you say it?
I have made a commitment to complete my
current project/task ahead of any other.
Normally I would say yes, but Ive had a few
things come up unexpectedly and I have to
deal with those first.
I would rather say no than end up doing a
second rate job for you.
Theres a recognizable pattern to
procrastination.
There are ways to stop:
1. Set meaningful goals.
2. Dont believe in magic.
3. Make good choices.
4. Deal with the unpleasant.
Do it.
Dont do it yet.
Ditch it.
Delegate it.
The Crisis Manager
The Undisciplined Procrastinator
The Easily Distracted
The Perfectionist Resitern
The Systematically Inefficient
The Non-Communicator
The Impulsive Wanderer


1. Begin each week by using your time
management device to examine your task
list/schedule and plan the coming week.
Prioritize your tasks!
2. Carry your planning device with you and
start each day by checking your task list and
your schedule for the next 3 days.
3. Mark recurrent dates in your planner for the
entire year.


4. Use retrograde planning to assure that you
dont forget special projects or deadlines.
Projects should be broken into
components and retrograde planning
should be done from the due date.
5. What is the best use of my time right now?
6. Take advantage of small bites of time.
7. Plan activities according to your physiology.
8. Build in time for exercise.