SAP Financial Reporting

Aims & Objectives

Introduction to SAP financial modules
Understanding of SAP cost objects
Overview of University accounting structure
Outline of available reports
Confidence in using reports






SAP Help
Documentation

ISS website
http://www.leeds.ac.uk/iss/infosystems/

SAP on-line help

Superusers

Helpdesk 33333


What is SAP?
Enterprise Resource Planning system
SAP worlds largest ERP software supplier
Based in Walldorf, Germany
Implemented at Leeds in April 1999
Continuing programme of development



Components of SAP
Finance
Human Resources
Personnel Management
Payroll
Logistics
Purchasing
Sales
Production
Project System
Reporting Requirements

Income & Expenditure
Balance Sheet
Cash Flow


Department Costs
Project costs
Costs v plan
Financial
Accounting
Management
Accounting
SAP Finance Modules
Financial Accounting
External Accounting
Financial Statements
Legal Requirements
Standards

Controlling
Internal Accounting
Cost Reporting
Management Accounting
Flexible
FI

CO

Components of Controlling
Overhead Cost Controlling
How high are the costs of organisational activities?
Are they within budget?
CO
OM
Cost & Revenue Element Accounting
What costs occur within our organisation?
CO
CEL
Profit Centre Accounting
How profitable are the enterprise areas?
EC
PCA
SAP Cost Objects
Used to track where costs occur within the organisation
Cost
Centres
Internal
Orders
Project
System
WBS
Elements
CO & PS
Controlling &
Project System
Cost Objects
}

Balance
Sheet

Profit
Centres
Cost Centres
An organisational unit within SAP to which costs (and income) can
be assigned
Six digit number e.g. 252000
Used to track costs of departments/major activities
Cost Elements
Used to collect and summarise costs according to classification
Five digit number e.g 50010
Main ranges:
40000 to 49999 External Income
50000 to 69999 External Costs
70000 to 74999 Internal Income
75000 to 75999 Internal Costs
80000 to 89999 Secondary Transfers

Cost Element Groups
Cost elements can be combined into groups of the same type
Used to create reports
Standard reporting group REP_01
Displays costs within main University budget headings

Example
KAH3 - Display cost element group



Cost Centre Structures (1)
Standard hierarchy


Tree structure containing all cost centres
Reflects University accounting structure
Core activities - DC
Other services - DS
Restricted funds - OR
Endowment funds - EN
Research awards - RG
Cost Centre Structures (2)
Department Codes



AUVI - Media Services
CSER - Careers
INSS - ISS
LACE - Language Centre
LIBR Library

Example: DC-RC-LIBR Library core activities
Cost Centre Structures (3)
Academic
Services
Library Careers ISS
381513
SAP Support
381652
SAP Projects
Can report on individual cost centres or groups of cost centres
Alternative cost centre groups
Cost Centre Structures (4)
Examples

OKENN - Display cost centre standard hierarchy

KSH3 - Display cost centre group
Internal Orders
Cost object used to monitor costs at a detailed level
Eight digit number e.g. 95000001
Linked to cost centre provides sub-analysis
Simplifies cost centre structure
Used to track costs of individual activities e.g. projects, short courses
The Internal Order/ Cost Centre relationship
78500001
Internal Order

78500002
Internal Order

78500003
Internal Order
278520
COST CENTRE

Many to One Relationship
Internal Order Groups
Orders can be grouped into a structure
Many levels as required
Maintained by departments no standard hierarchy
Used for planning and reporting
Internal Orders
RC_HECS
TEACHING RESEARCH OTHER
78515000 78515001 78515002
Internal
Orders
Internal
Order

Groups
TEACHING
DIRECT
TEACHING
OTHER
Internal Orders
Examples

KO03 - Display internal order master data
KOH3 - Display internal order group
Reports
Cost centre reports
Internal order reports
Report navigation
Printing reports
Exporting to Excel