Preparation Execution Contract Considering the needs of operational Considering some factors: Optimize procurement process Type of Contract, quantity, quality and deadline The procurement workflow Cost Risk Technology Maximize product consumption and competency in result. Considering the rule of K3LL Procurement Plan Public Tendering Limited Tendering Direct Selection Direct Appointment Choosing the selection method Pre-qualification After-qualification Qualification Method Pre-qualification
11 1 Advertise the Open Tendering Prequalificatio n 3 Pre bid Meeting/Aanwijzi ng Arrange BAP/ADDM Submit & Open Quotation 3 Arithmetic Correction Administration Evaluation 1 NO Technical Evaluation 1 Price Evaluation 2 nd NO 2 nd NO NO 2= Direct Selection 1Direct Appointment Winner Selection Preparation Execution Contract After-qualification
12 Advertise the Open Tendering Register and Collect Document Pre bid Meeting/Aanwijzi ng Arrange BAP/ADDM Submitting and Open Quotation 3 Arithmetic Correction Administration Evaluation 1 NO NO Technical Evaluation 1 Price Evaluation Verify the Qualification Document 1 1 2 nd NO 2= Direct Selection 1Direct Appointment 3 2 nd NO NO Winner Selection Preparation Execution Contract 13 Preparation
Preparation Execution Contract Creating the schedule from beginning to end Scheduling Plan Preparing for document Determine Owner Estimation Document Preparation and OE Determination Execution
Preparation Execution Contract Register/Invited to the tender Distribute Tender Document Explaining and describing tender specifications Aanwijzing Submitting the quotation within stated period One Envelope Two Envelope Two Stage Submit Quotation 14 15 Execution
Preparation Execution Contract Elimination System Scoring System Lifecycle Cost (TCO) Evaluation Reconditions the submitted quotation Negotiation Winner could be announced from website or public media Winner Selection
Debrief Unselected Participants 16 Based on Term of Payment
Preparation Execution Contract The work should be accomplished within period of time Lump-Sum The work should be accomplished within period of time Fixed price Unit Price
Cost Plus Fee Refers to something that is ready for immediate use Turn key 17 Based on Period of Contract
Preparation Execution Contract
Single Year
Multi-Year 18 1) Identifying the parties 2) Description of the goods/services/capital investment 3) Contract price 4) Delivery 5) Inspection by the buyer 6) Retention of title 7) Payment conditions 8) Documents 9) Liability for late delivery, non delivery and remedies 10) Limitation of liability for nonconforming goods 11) Claims in product liability or otherwise 12) Force majeure 13) Applicable law 14) Resolution of disputes 15) Language of the contract
Preparation Execution Contract 19 16) Conditions to the entering into force of the contract 17) Definitions 18) Notices and communications 19) Exclusion of headings 20) Merger 21) Modification of the contract 22) Changes in the parties 23) Assignment 24) Termination for cause 25) Insurance 26) Warranty claims 27) Void ability of the contract or part or it 28) Intellectual or industrial property 29) Taxes 30) Performance bonds, advance payment, and/or completion bonds