DPC: Instruction, Provisions&

Practice








Departmental
Promotion
Committee

A movement to a position in which
responsibilities and presumably , prestige are
increased
- Dale Yoder.

It is a upward reassignment of a higher level job to
an internal employee.

It is a vertical flow from
Bottom to Top in an
Organisation chart where,


STATUS

RESPONSIBILITY

SALARY

Functions & Composition of DPC.
Frequency of DPC.
Preparatory Action for conducting DPC.
Procedure to be observed by DPC.
Process and implementation of
recommendation of DPC.
Review of DPC.
Landmark judgments
FUNCTIONS OF DPCs:



Promotions to selection / non-selection posts

Confirmation

Assessment of probationers for determining suitability for
retention in service/discharge from service /extension of
probation

Consideration of cases of government servants for
crossing the efficiency bar.
DPC for Grp A &B
One level above the post for which promotion considered.

Association of UPSC in all DPCs unless otherwise it has
been decided by government not to associate UPSC with a
grp A DPC.

DPC for Grp C& D
Chairman should be offical of high level and one member
should be an officer not connected with dept for which
promotions are considered.

Technical competent

The DPC should be convened at regular annual intervals
to draw panel which could be utilized on making
promotions against the vacancies occurring during the
course of year.
DPC could be convened every year if necessary on fixed
date like 1 April/1 may.
Holding DPC need not be delayed or postponed on the
ground that Recruitment Rules for a post are reviewed
or being amended.
VACANCIES AND ELIGI BILITY

APARs Written Vacancies Calculated
Financial year wise For that Financial year
Calendar year wise For that Calendar year

CRUCIAL DATE OF ELIGIBILITY
Financial year based
vacancies
Crucial date of eligibility
is 1
st
APRIL .
Calendar year wise Crucial date of eligibility
is 1
st
JANUARY.
Vacancies to be taken into consideration
Arising due to death,retitrement,resignation
Regular long term promotion
Deputation/long term post created

Officers on leave /short deputation/training should not
be taken into the consideration for the purpose of
preparation of panel.

Issues of Deputation, study leave, reservation
Different annexure :






Integrity Certificate.
The records of the service of the following officers who are to be
considered for promotion/confirmation in the grade have been
carefully scrutinized and is certified that there is no doubt about
their integrity
Content Annexure No.
Promotion Performa Annexure I
Confirmation Performa Annexure II
Checklist for sending document
to UPSC for inviting member
Annexure III
Checking individual ACR Annexure IV


Each DPC should decide its own method and
procedure for objective assessment of the
suitability of candidate.
No interviews should be held unless it has been
specifically provided for in the recruitment rules for
the post/service.
For Selection Method

DPC shall restrict the field choice as under:

No. of vacancies No. of officers to be
considered
1 5
2 8
3 10
4 3 times the no. Of vacancies
DPC should assess the suitability on the basis of their
service record. CRs of last 5 year to be considered.

If APARs not available for relevant period, take CRs for
previous years (including lower grade) available APARs

Average performance is not complimentary, but routine
and undistinguished

DPC should not be guided merely by the overall
grading, should make its own assessment.
Preparation of year wise panels by DPC where they have
not met for a no. of years:

DPC for Non Selection
Not to asses but give recommendation for fit or not
yet fit in promotion cases.
Similarly for confirmation DPC should recommend fit
or not yet fit.
In Probation case DPC should only decide whether they
should be declare to have completed the probation
satisfactorily.

Second DPC & Review DPC

DPC w.r.t govt servants under cloud

If Govt. servant(s) being considered for promotion
is/are
(a) under suspension

(b) charge sheet has been issued and disciplinary
proceedings are pending; and

(c) prosecution for a criminal charge is pending

The DPC will asses the suitability without regard to
disciplinary aspect but its findings and grading will be
kept in a sealed cover.

On conclusion of the case, if the officer is completely
exonerated, the sealed cover will be opened and he will be
promoted notionally with reference to the date of
promotion of his junior.

If not exonerated, the findings of the sealed cover shall
not be acted upon.

Sealed cover cases to be reviewed every six months to
assess the progress of disciplinary proceedings/criminal
case.

Purely advisory and should be duly approved by final
authority-
Either under purview of UPSC or ACC.

Procedure when appointing authority does not agree
with recommendations of DPC.

Clearance from vigilance also to be taken before making
actual promotions.
If material facts not brought in notice of DPC.

Grave error in the proceeding of DPC.

Unintentional mistakes like:
1. Eligible persons were omitted to be considered.
2. Ineligible persons considered.
3. Seniority issues like retrospective or consequential
seniority.
4. Procedural irregularity.
5. Wherever adverse remarks toned down or expunged.
Sl.No. Court Citation Brier Details
1
CAT PRINCIPAL
BENCH : NEW
DELHI
Shri P.K.Udgata Vs UOI
& CPFC
Promotion to be given in
EPFO from Date of Vacancy
if DPC has been delayed
2 Delhi High Court
Dr. Sahadeva Singh Vs
UOI & Others
Promotion to be given from
Date of Vacancy if DPC has
been delayed.
3 Supreme Court
Delhi Jal Board Vs
Mahinder Singh
Promotion after conclusion
of Departmental Inquiry:
Sealed cover adopted by
DPC.
4 Supreme Court
Civil Appeal No.
2651-52 of 2010
Promotion is fundamental
Right of Govt. employees