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Course MM-06
Invoice Verification
Material Management
March 2005, UTC
Implementation Project
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Target Group
Account Payable Clerks
Accountants

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Course Agenda
Learning Objectives
Purchasing Process Overview
MM Organization Structure
Display POs
Invoice Verification
Subsequent Debit (importing)
Release Invoices blocked for payment
Exercises


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Learning Objectives
To understand the procurement cycle process
and the organizational structure
To learn how to display one purchase Order
and its history.
To learn how to post an invoice verification
To learn how to post a subsequent debit for
imported items
To learn how to release one invoice


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Purchasing Process Overview
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Organizational Structure
COMPANIES
CUTC CFIN CTRU CPDL CBEL
UTC
PLANTS
STORAGE
LOCATIONS
PURCHASING
ORGANIZATION
CUTC CFIN
CTRU CPDL CBEL
PURCHASING
GROUPS
BEL
STAT
CANT
CHEQ
CPSP
001
002
Purchasing 1
Purchasing 2
Purchasing 3
003
001
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Purchase Order Overview
Purchase Order Processing
Purchase orders can be created with
reference to other purchasing documents,
such as , the RFQ and other POs.

Purchase Order Follow-Up
The system provides you with an up-to-
date status of all purchase requisitions,
quotations, and purchase orders.

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Creating the Purchase Order
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Initial Screen to Create Purchase Order
Purchase Order
Document Type
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Layout of the Purchase Order in SAP
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Goods Received
Goods Receipt Stock Material Movements
Canteen
Stationery
Computer
Supplies
Cheques
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Goods Received with reference to a PO
The details of a Purchase Order
are copied into the Receipt Process

Therefore, these details are not required
to be entered a second time

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Receiving Goods in SAP
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l A MATERIAL DOCUMENT is proof that a business transaction or
posting occurred.
Two documents are created:
Material documents record inventory movements
Accounting documents to update financial accounting records
l After the goods movement has been posted, quantities,
materials, movement types and organizational elements
cannot be changed. Only text information may be
changed.
l Documents can be canceled or the transaction can be
reversed. Mistakes are corrected with a new document.
Goods Received Material Document
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Posting the Goods Received
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Financial Accounting Document Created
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Performing the Invoice Verification
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Invoice Verification
Related
Purchase Order
25689
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Invoice Verification
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Invoice Verification- FI Document
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Unblocking Invoices
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Questions
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