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Mobilization/Preparation/Organization

Stage
Done By :
Madhavi Band.
Sameena
Shaikh.
Ketki Katkar.
Introduction
Preliminary plan
Design & drawing.
Planning & programming.
Specification & contract finalization
Tender.
Resources organization
Budget limitation

Contents :
Introduction : Mobilization stage
The mobilization stage aims at processing the
project preliminaries so as to enable the
commencement of the construction stage.
This is achieved by the following :
Compiling detailed design & drawings,
specification and bills of quantities, so as to
complete all the documents necessary for
contracting works.
Planning project execution. This includes the
work programme, manpower plan, material plan,
plant and machinery utilization plan, work
organization and mobilization plan & project
budget or cost plan. This process also continues
during the construction stage.

Tendering and appointing contracts,
especially those needed for commencement of
the work.


The composition of the them to prepare for
commencement of the project depends upon
many factors such as size and nature of the
project, project characteristics & the time &
cost objectives. This team is lead by the
PROJECT MANAGER and its works are
coordinated by the project chief planner.



The other participants of the team include the
following :

Architect & design engineers.
Construction engineers from HVAC, civil,
mechanical or electrical etc.
Tendering staff like contracts managers and
quantity surveyors.
Specialists consultant such as the town planners,
geologists and the environmental consultant.
Selected manager and the connected officials.


Project stages
Mobilization
stage
Project stages
In this preparation stage, the project manager
assisted by the chief project planner, performs
the key function.

These include, but are not limited to the following,
Participate in the finalization of design, drawings
and specification so as to formulate construction
methodology.
Prepare project execution preliminary plan &
formulate the schedule for processing various
contracts.
Advise the client on an early purchase of the
items of plant and equipment needing a long lead
time for procurement.
Evolve the pre-tender construction plan for each
tender package.
Scrutinize the tender packages, including
drawing & specifications.

Conduct the pre-tender briefing to contactors to
ensure that the bidders understand the tender
document and the work involved in each tender.
Evaluated project cost & compile project budget
including preliminary allocations for the various
heads of expenditures.
Compile the project directive covering the scope
of work, work plan, organization and the policies
and procedure for implementing the project.
Benchmark project management
practices
Mobilization
stage
Mobilization
stage
Pie chart show typical procedure of project
Following is the list of drawing required for
building construction project :
Demarcation drawing
Contour survey drawings
Temporary structure layout & drawing
Temporary waterlines/electrical/road layout
Development drawings : compound wall, main
gate, underground water tank & pump room.
All architectural drawings : municipal drawing,
layout plan, Center line, parking plan, all floor
plan, terrace/machine room/o.h.t/staircase cap
plan, sections, elevations, other detailed
drawing, electrical plan & other consultants
drawing etc.
Planning & programming
Construction planning of project :
Construction planning is required for completion
of the project well within the stipulated time,
incorporating the laid down specification at the
lowest practical cost.
For this project manager must be study each
major/minor item of construction to determine the
possibility of completing the project at the
earliest with incurring the least expenditure while
utilizing all adequate
resources/manpower/equipment.
The project manager must be familiar with the
construction method & cost.

The construction planning of the project
divided into the 3 parts :
1. Material plan
2. Labour plan
3. Finance required for material & labour force
as well as equipment, supervision and over
heads.

Taking this into consideration an activity
completion chart should be prepared, to arrive
at the completion of the overall project
according to a time schedule.
This become a reference construction
schedule from which material schedule, labour
schedule and finance schedule are derived.

Use of advance planning & programming :
Advance planning & programming is the key to
better management & execution of the project.

It proves helpful in following manner :
Schedule the project completion within stipulated
time.
Manage certain activity schedule during a defined
period.
Forecast financial requirement during that period.
Co-ordinate sequences of every construction
activity.
Material schedule planning.
Manage the labour and other manpower
requirement during the period.
Evaluate the reasons for delay in completion of
a particular activity.
Maintain updated progress
C.P.M, P.E.R.T and bar chat are the methods
of preparing construction schedule.
Bar chart is the most commonly used method in
the construction industry. It is the graphical
representation of work and time.
Drawings & its details
The drawing required for the execution of the
projects are prepared by the architect, structural
designer and other consultants (landscape, hvac,
electrical, landscape, plumbing, interior designer ,
road work, swimming pool, thermal insulation
.etc)
Before execution of the site NOC from that local
authority is necessary like MOEF, Water,
drainage etc and drawings must be sanctioned.
All drawings must be completed before start to
work.
Heirarchy of Drawings
City survey extract
Site plan, contour plan
Presentation drawings (site plan, floor plans,
elevn, sections)
Drawings to be sanctioned by all local authorities.
Layout of temporary structures, roads, temp.
water supply and drainage, temp. electric supply
etc.
Structural drawings.
Working drawings (layout plan, centerline plan,
all floor plan elevations and sections, Detail
drawings of toilets, staircase, door windows.
Services drawings(Electrical,A.C,drainage and
water supply)
Estimates:
In any building project, small or large, it is
necessary to know the probable cost of
construction before actual commencement of
the project. This is known as estimated cost.
Accuracy of an estimate depends upon the
accuracy of drawings, specifications and
assumptions.
There are two types of estimate:
A) Approximate or rough estimate
B) detailed or itemwise estimate

A)Rough Estimate:
Detailed Estimates:
There are two types of detailed estimate:
a) estimate with complete item-rates, which
include material and labour combined
b) estimate which include two separate sub-
estimates,
- for labour
- for material component

Contracts
Contracts is an undertaking by a person or a firm
to do any work under certain terms & conditions,
which should be in writing. The work may be for
the construction or maintenance & repair, for the
supply of labour or the transport of materials etc.
Contractor means a person or a firm who
undertakes any type of contracts. Usually those
who are engaged in construction or execution or
repairs.
The system through which the works are carried
out by the contractors, who arrange all the
material, labour and equipment required for
proper completion of the work is known as the
contract system.
The work should satisfy the specifications with
expected quality. It should be completed within
the time.
The legal agreement is made between the
parties.

Types of contract agreements :
1. Piece-work agreements.
Piece work
Work order
2. Contracts.
Item rate contracts
Percentage tare contracts
Lump sum contracts.





1. Piece-work agreements.
Piece work : in this, the quality of work is not
mentioned & only the rate is mentioned. This
agreement is used
a) for small work.
b) when it is necessary to start work in
anticipation of the formal acceptance of the
contract
c) for running contract
Work order : it is used for the petty works in
which time limit is mentioned within which the
work is to be completed. No formal agreement
is drawn up with the contractor as in the case of
piece work when the work is awarded by a work
order.
2. Contracts.
Item rate contract : in this contract the
contractor undertakes the work on the item rate
basis. The payment is done on the basis of
quantities of the items done & their rates. The
quantities of various items are worked out by
detailed measurements. It is also known as unit
price contracts.

Percentage rate contracts : in this contract
the contractor agrees to take the work of
construction for fixed percentage over the
actual cost of construction. It is also known as
cost-plus percentage contract.

Lump sum contracts : in this contract the
contractor undertakes the construction work or
the execution of the specified work & completes
it in all respects for a fixed amount of money.
The detailed specification of all item of works,
detailed drawings, plan etc are supplied by the
architect to contractor. The contractor on the
basis of given details, work out the total cost of
construction and quotes it in lump sum.

Conditions of contracts :

Time of completion of work
Volume of work
Specification of work
Rates of payment
Penalties for default on the part of the
contractor etc

Tender
Tender is the contractors bid in writing offering
to execute the specified work of construction,
supply of materials etc at the rate & amounts
indicated within the time limit and under
conditions specified & agreed to.

Necessity of tenders :
Works which are to be awarded to contractors
are publicized to enable a sufficient number to
enable a sufficient number of interested parties
to bid.
The lowest bid is generally accepted unless
there are good reasons for not doing so.

The process of inviting bids & accepting them is
known as tendering.
The bid is usually made on the tender forms
specified by the owner

The following tender documents are made
available along with the tender form to enable
contractors to bid for the job.
layout plan
Set of drawings including working drawings
Detailed specification or reference to standard
specifications for each item of work.
Schedule of store to be issued by the owner
indicating the rates & their place & issue.

Schedule of tools & plants & other facilities to
be made available by the owner, indicating the
conditions, hire changes & the place of delivery.
General conditions of the contract including the
time limits.
Special conditions of contract that may have to
be highlighted.
Amount of security deposits to be
paid/deducted.
Tender notice :
whenever works are to be let out on contract,
tenders are to be invited from the registered
contractors or both registered & unregistered
contractors depending on the magnitude & nature
of the work by issuing notice in newspaper. The
notice that includes various particulars of the work
is named as Tender Notice
EMD :
Earnest money deposit is the amount which the
contractor has to deposit with the department at
the time of submitting the tender. This is usually
2% of the total estimate cost of the project.

Security deposit :
it is the amount in which the contractor has to
deposit about 10% of the tendered amount with
the department as soon as his tender is
accepted.
Basic procedure of project Planning
Create: Brainstorm and list all your ideas, starting with your mission, goals, and objectives.
Next, identify good indicators for success at the company level, department level, and each
individual level.

Implement: Start small and simple, define mutually agreed upon rules and targets, and receive
acceptance from all involved in the process.

Report: Develop simple measurement tools, such as easy to follow graphs and charts that can
be delivered when needed. Remember though, if the data takes too long to compile and report,
the program will frustrate users and will stop being utilized. This is another reminder why
integrating your business intelligence system to pull information daily from all areas of your
company is so important.

Review: This is a critical step. Discuss and review both good and bad results in detail. Our
research has shown that you will learn and respond quicker by understanding your past
experiences. In my case, I prefer to use charts and graphs with an acceptable Expectation
Zone, that meets the expectations of the stakeholders viewing the data. With a one bar goal
line, the performance results are under constant reviewbecause they are in most cases either
over or under. Giving yourself a buffer zone reduces timely research on over/under goal causes.

Communicate: Communicate openly and often. Top performers monitor their progress daily,
review results monthly, and adjust targets quarterly. To discuss the accomplishments and adjust
their resources or focus if necessaryfrankly, a once-a-year meeting will not have the desired
results or reaction time needed in todays competitive marketplace.
Basic procedure of project Planning
Basic procedure of project Planning
Taking an idea from the concept to reality is a road that is full of unknowns. To be
guided by an expert who has traveled this road many times and is aware of all its
possible complications will assure a safe and financially rewarding journey. All
these phases of development fit together and run smoothly with following outline:

Design Development
Architect Selection
Engineer Selection
Contact Assistance
Fee Negotiations
Permit Assistance
Contractor Selection
Change Order Process
During Construction Assistance
Final Completion/Close Out
Flow Chart of overall construction procedure
Flow Chart of Cost Control
1. Preparation of Site

Site preparation is one of the preliminary works to be
done for starting constructional works. The selected
construction site for building or any structure needs to be
prepared properly.

How to prepare a site
The following factors are considered for the
construction site preparation.
The first step of site preparation is to remove all the
scrubs or jungle if there exists any on the site for building
construction.
The whole area will be roughly leveled.
The holes of the construction site will be filled with
sands or rammed earth and leveled off as required or
redirected by the authority.
As a part of site preparation, the trees will be cut off and
their roots are totally uprooted as directed by the
authority.
1. Preparation of Site continued

Before starting the work, permanent bench marks
must be established at a suitable point in the
construction site.
The orientation and trench lines of the building
should be correctly laid out in the construction site
and the location for the storage and stacking of
the materials should be definitely set on the
ground in the site.
Site preparation also includes fixing position of
the site office, go downs, the guard and the labor
shed, the access and existing roads for trucks and
carts etc.
During site preparation, boundary line pillars are
also to be fixed on the ground or as directed by
the authority.
2. Construction Equipments on site

2. Construction Equipments on site continued

2. Construction Equipments on site continued

3. Construction Materials on site

3. Construction Materials on site continued

4. Pre Engineered structure Site Office

Thank You!