Professional Documents
Culture Documents
Individual Check
Exactly 1 asset per master record
Quantity Check
Any number of assets per master record
When posting: Check against
the allowed maximum amount
or
Special Asset Class: Low Value Assets
10/5/2014 SAP FICO Training-Asset Accounting
Create Master Record
10/5/2014 SAP FICO Training-Asset Accounting
Create Multiple Similar Asset Records
10/5/2014 SAP FICO Training-Asset Accounting
Time-Dependent Data
SAP AG 1999
ASSET MASTER RECORD
- Time-Dependent Data -
Enter start date of new
interval: MMDDYYYY
Enter start date of new Enter start date of new
interval: interval: MMDDYYYY MMDDYYYY
Cost Center A from 01/12/YY to 08/27/YY
Cost Center B from 08/28/YY to 11/30/YY
Cost Center C from 12/01/YY to 03/14/YY
. . . . .
. . . . .
. . . . .
New Interval
01
Month
Calendar
Calendar
Time-Dependent Data
10/5/2014 SAP FICO Training-Asset Accounting
Depreciation Area XX in the Asset/Asset Class
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Changing Assets
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Asset Sub-Number
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Master Data: Unit Summary
SAP AG 1999
Master Data: Unit Summary
Master data is explained in this unit.
Asset Class:
In each asset class, you define control parameters and default
values for depreciation calculation and for other master data.
Fixed Asset:
A fixed asset is an object belonging to the enterprise which can be
identified for the balance sheet and which is used in the enterprise's
long-term business activities.
Sub-Number:
A complex fixed asset can be represented in the system using
several master records, that is, sub-numbers.
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Chapter 3 Asset Transactions
10/5/2014 SAP FICO Training-Asset Accounting
Asset Transactions
SAP AG 1999
Asset Accounting as Subsidiary Ledger
Integrated Asset Acquisitions
Asset Acquisiton and Values in Master Record
Account Assignment
Document Types and Number Ranges
Transaction Types
Asset Acquisition without MM Integration
Asset Acquisition with MM Integration
Asset Retirement
Intercompany Asset Transfer
Capitalization of Assets under Construction
Current-Value Depreciation
Asset Transactions
Contents:
10/5/2014 SAP FICO Training-Asset Accounting
Asset Transactions: Unit Objectives
SAP AG 1999
At the conclusion of this unit, you will be able to
Enter and change posting transactions in Asset
Accounting
Identify different value displays and reports for
different purposes
Define the control parameters for posting activities
Asset Transactions: Unit Objectives
10/5/2014 SAP FICO Training-Asset Accounting
Asset Accounting as Subsidiary Ledger
SAP AG 1999
Asset Asset Asset
Material Material Material Customer Customer Customer
Machine Press Machine Press Machine Press
1000 1000 1000
Vendor Vendor Vendor
1000 1000 1000
G/L Accounts G/L Accounts G/L Accounts
General Ledger General General Ledger Ledger
Fixed Assets Fixed Assets Fixed Assets
Vendor
Payables
Vendor Vendor
Payables Payables
1000 1000 1000 1000 1000 1000
Asset Accounting as Subsidiary Ledger
10/5/2014 SAP FICO Training-Asset Accounting
Asset Acquisition - Integration
SAP AG 1999
Asset Acquisition - Integration
100
Vendor
Accounts Payable
Asset
100
Assets
100
Vendor
Accounts Payable
Asset
100
Assets
MM
Asset transaction integrated
with Accounts Receivable or
Accounts Payable
Asset transaction posted
from Materials Management
(MM)
100
Clrg Acct
General Ledger
Asset
100
Assets
Asset transaction posted
using clearing account (not
integrated)
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Asset Acquisition: Integration with FI-AP
SAP AG 1999
Document data (doc.date, doc.type, ...)
PK: 31 Account: Vendor
Amount
Tax indicator
Conditions of payment
Simulate document
Post
PK: 70 Account: Asset
TTY: 100
Repeat amount: * Asset value date
Item 2 Item Item 2 2
Item 1 Item Item 1 1
Invoice
Fork Lift
Fork Lift Fork Lift Fork Lift
Asset Asset Asset
Legend:
PK: Posting key TTY: Transaction type
Asset Acquisition: Integration with FI-AP
10/5/2014 SAP FICO Training-Asset Accounting
Integrated Asset Acquisition: G/L Accounts
SAP AG 1999
Posting key Account Amt. Trans.type Ast. val. date
Simplified Example:
Posting w/out discount and w/out tax on 09/01/YYYY
ASSET ASSET ASSET
VENDOR VENDOR VENDOR
Payables Payables Payables
Fixed Assets Fixed Assets Fixed Assets
Subsidiary Ledger Subsidiary Ledger Subsidiary Ledger
Automatic posting to
general ledger
Automatic posting Automatic posting to to
general ledger general ledger
31
70
Vendor
Asset
1000
1000
---
100 09/01/YY
1000
1000
1000
1000
Integrated Asset Acquisition: G/L Accounts
10/5/2014 SAP FICO Training-Asset Accounting
Asset Explorer
SAP AG 1999
Asset Explorer
Jump to master record
Overview tree Overview tree
allows navigation allows navigation
between between
depreciation areas depreciation areas
CoCd: 1000
Asset: 3367-0
Fiscal year: 1999
Planned and posted Planned and posted values values at fiscal at fiscal
year start and year start and end, end, including including: :
- APC - APC
- - Ordinary depreciation Ordinary depreciation
- - Unplanned depreciation Unplanned depreciation
- Write- - Write-ups ups
- - Replacement value Replacement value
- - Net book value Net book value
Transactions Transactions ( (asset document asset document) )
and and depreciation depreciation for fiscal year for fiscal year in in
configurable display configurable display
Asset Explorer
Additonal Functions:
Jump to (old) value
display
Print and export
functions
Use of tab pages
Transparent
depreciation calculation
and detailed display of
depreciation key
Jump to FI document
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Asset Acquisition => Changes to Master Data
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Asset Acquisition Value Fields
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FI Document Number
SAP AG 1999
Maintain Maintain
intervals intervals
FI Document Number
System assigns
FI document no:
0152003284
Why????
What
transaction
type is used for
posting?
Which number range
is entered there?
Company Code: 1000
Interval number: 01
Year: 9999
From number: 0100000000
To number: 0199999999
Current number at: 0152003284
external
10/5/2014 SAP FICO Training-Asset Accounting
Document Type: Gross or Net
SAP AG 1999
1. Net Asset invoice
Document Type : AN
Acct. type : A,K,M,S
Procedure : Gross amount
./. Minus input tax
./. Minus discount
Capitalized amount
2. Gross : Asset invoice
Document Type : AA
Acct. type : A,D,K,M,S
Procedure : Gross amount
./. Minus input tax
Capitalized amount
Is discount deducted at time of payment?
SAPF181 reverses the discount on the asset!
Is discount deducted at time of payment?
SAPF181 reverses the discount on the asset!
Document Type: Gross or Net
10/5/2014 SAP FICO Training-Asset Accounting
Transaction Type
10/5/2014 SAP FICO Training-Asset Accounting
Transaction Type Groups
SAP AG 1999
Transaction Types
210
Retirement
sale
100
Acquisition
purchase
110
Acquisition in-
house
production
200
Retirement
scrapping
34x
Transfer from
asset u.
construction
3xx
Transfer
affiliated
company
260
. . .
10 20 30
Transaction Type Groups
1#
10 Acquisition 2x Retirement 3x Transfer ...
Reporting
RABEWG01
RAZUGA01
RAABGA01
RAUMBU01
Transaction Type Groups
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Acquisition: Posting To A Clearing Account
SAP AG 1999
CLEARING ACCOUNT VENDOR VENDOR VENDOR
Fork Lift Fork Fork Lift Lift
1
2
Accounts Payable
Asset Accounting Asset Accounting
1000 1
2
2 1000 1
Invoice
Fork Lift
1000
1000
Acquisition: Posting To A Clearing Account
10/5/2014 SAP FICO Training-Asset Accounting
Asset Acquisition With MM Integration
SAP AG 1999
Purchase Requisition
Purchase Order
Goods Receipt
valuated? non-valuated?
Goods Receipt
Invoice Receipt
Fork Lift Fork Fork Lift Lift
Create Master Record
or
o
p
t
i
o
n
a
l
required
Asset Acquisition With MM Integration
C
a
p
i
t
a
l
i
z
a
t
i
o
n
C
a
p
i
t
a
l
i
z
a
t
i
o
n
10/5/2014 SAP FICO Training-Asset Accounting
Asset Retirement
10/5/2014 SAP FICO Training-Asset Accounting
Retirement: G/L Accounts
10/5/2014 SAP FICO Training-Asset Accounting
Retirement: Calculating Gain/Loss
10/5/2014 SAP FICO Training-Asset Accounting
Mass Retirement
SAP AG 1999
List of assets to be retired
(such as, asset list, master data list...)
List List of assets of assets to to be retired be retired
(such (such as as, , asset list asset list, , master data list master data list...) ...)
Asset
Asset
Entries for
Mass Retirement
Entries for Entries for
Mass Retirement Mass Retirement
Posting date
Document date
Transaction type
Asset value date
Revenue distribution
proportional to APC
prop. to net book value
user-defined
Revenue amount (sale price)
Option to release or
process the work list
Create worklist
1
2
3
Predefined tasks for asset retirement:
Retirement without revenue
Retirement with revenue
Predefined tasks for asset retirement Predefined tasks for asset retirement: :
Retirement without revenue Retirement without revenue
Retirement with revenue Retirement with revenue
Short text: Retirement
Plant 0001
Task:
Short text Short text: : Retirement Retirement
Plant 0001 Plant 0001
Task: Task:
Retmt. w/ revenue
Mass Retirement
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Assets under Construction
10/5/2014 SAP FICO Training-Asset Accounting
Assets under Construction: Line Item Settlement
10/5/2014 SAP FICO Training-Asset Accounting
Current-Value Depreciation
SAP AG 1999
Choose depreciation area
x 01 Book depreciation
x 02 Special tax deprec.
x 30 Group USD
x 31 Group DEM
Hard currency amt 1000
Asset value date MMDDYYY
Offsetting account
Example (prior-year acquisitions):
Transaction type 640
Example Example ( (prior prior- -year acquisitions year acquisitions): ):
Transaction type Transaction type 640 640
Current-Value Depreciation
10/5/2014 SAP FICO Training-Asset Accounting
Asset Transactions: Summary
SAP AG 1999
Asset Transactions: Unit Summary
Asset transactions are presented in this unit.
Various posting transactions:
During the life of a fixed asset, there are a number of
changes that affect the values of the asset.
The FI-AA component distinguishes among a wide
range of business transactions.eTransaction types
make it possible to handle all of the necessary postings
appropriately. Integration with the department in which
the transaction originates: The following departments
can post asset acquisitions:
Asset Accounting (FI-AA) itself, Accounts Payable,
Financial Accounting, Invoice/Goods Receipt Verification (MM),
Warehouse (MM), and Order/Project Settlement (IM/PS/CO).
An asset retirement can be posted in Accounts Receivable,
for example, or in Asset Accounting. Transactions on
a fixed asset are recorded in FI-AA on a line item basis.
10/5/2014 SAP FICO Training-Asset Accounting
Chapter 4 Periodic Processing
10/5/2014 SAP FICO Training-Asset Accounting
Periodic Processing
10/5/2014 SAP FICO Training-Asset Accounting
Periodic Processing: Unit Objectives
SAP AG 1999
At the conclusion of this unit, you will be able to
assign specifications to depreciation areas
describe how depreciation terms are used in
different depreciation areas
control the calculation of depreciation
carry out the most important periodic
processing tasks
analyze depreciation values
initiate the depreciation posting run
explain the tasks of the fiscal year change
program and the year-end closing program
Periodic Processing: Unit Objectives
10/5/2014 SAP FICO Training-Asset Accounting
Periodic Processing - Overview
SAP AG 1999
Inflation
management
Cost center Order
Posting asset values
Investment
support
Depreciation posting run
Primary cost
planning
Depreciation area XY: Example
Periodic posting of asset values
Asset balance Account
10000 10000
PLAN ACTUAL
Periodic
processing
Periodic Periodic
processing processing
31
Dec
Calendar
Fiscal year change
31
Dec
Calendar
Fiscal year change
Year-end closing
Fiscal year change/
Year-end closing
CO
Periodic Processing - Overview
10/5/2014 SAP FICO Training-Asset Accounting
Valuation
10/5/2014 SAP FICO Training-Asset Accounting
Depreciation
SAP AG 1999
Ordinary
depreciation
Special
depreciation
Unplanned
depreciation
Ordinary Ordinary
depreciation depreciation
Special Special
depreciation depreciation
Unplanned Unplanned
depreciation depreciation
Reasons for depreciation:
Years
Transfer date
Depreciation posted
Transfer of remaining book values
manual data takeover
Recalculation of accumulated depreciation
base insurable values
replacement values
Sequence of depreciation areas during legacy data
transfer
FI-AA FI-AA
Transfer Parameters
10/5/2014 SAP FICO Training-Asset Accounting
Automatic Legacy Data Transfer
10/5/2014 SAP FICO Training-Asset Accounting
Legacy Data Transfer with Microsoft Excel
SAP AG 1999
Legacy Data Transfer With Microsoft
Excel
A B C D E F G
1
0 O l d a s s e t n u m b e r
2
1 C o m p . C o d e A s s e t c l a s s D e s c r i p t i o n I n v e n t r y n o .
3
2 C o s t c e n t e r P l a n t M a n f c t u r e r C a p i t . D a t e
4
3 D e p . A r e a D e p . K e y U s e f u l l i f e U L p e r i o d s D e p . S t a r t C u m u l . A P C
5
4 C u r r e n t R e a l d e p r . V a l . T y p e A m o u n t A s s t v a l . d a t
6
7 0 1 0 0 0 1
8 1 0 0 0 1 0 0 0 0 1 0 0 0 D e s k 3 5 7 9 6
9 2 1 0 0 0 1 C o m p 1 0 1 . 0 1 . 9 7
1 0
1 1 0 3 0 0 0 1
1 2 1 0 0 0 1 0 0 0 0 3 0 0 0 M o n i t o r 4 1 7 5 6
1 3 2 1 0 0 0 1 C o m p 2 0 1 . 0 1 . 9 7
1 4 3 0 1 L I N R 1 0 0 0 1 . 0 1 . 9 7 1 0 0 0
1 5 3 0 2 L I N R 5 0 0 1 . 0 1 . 9 7 1 0 0 0
Header
part
Asset
part
Column with record types
10/5/2014 SAP FICO Training-Asset Accounting
Preparing for Production Start-up: Checking
Consistency
SAP AG 1999
Preparing for Production Start-Up: Check
Consistency
Check consistency
Reset company code
Reset posted depreciation
Set/reset reconciliation accounts
Transfer balances
Activate company code
Charts of depreciation
Company codes
Depreciation areas
Asset classes
Asset G/L accounts
FI-AA Customizing