Chapter 5

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Completing Business
Messages
Learning Objectives
1. Revising your message
2. Editing for clarity and conciseness
3. Revising with technology
4. Producing your message
5. Proofreading your message
6. Distributing your message
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Revising Your Message:
Evaluating the First Draft
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The Revision Process
Content
Organization
Proper Tone
Evaluate, Edit, and Revise
the Work of Others
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Writers Success
Writers Intent
Revising to Improve
Readability
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Sentence Length
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Up to 15 Words
15 25 Words
Over 25 Words
Paragraph Length
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Appearance
Readability
Emphasis
Idea Sequence
Visual Impact
Complex Topics
Main Points
Skimming
Audience
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Lists and Bullets
Headings
and Subheadings
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Descriptive Informative
Basic Organization
Important Points
Links and Transitions
Editing for Clarity and
Conciseness
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Long Sentences
Hedging Sentences
Faulty Parallelism
Dangling Modifiers
Editing for Clarity
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Noun Sequences
Camouflaged Verbs
Sentence Structure
Awkward References
Editing for Clarity
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Edit for Conciseness
Unneeded Words
and Sentences
Long Words
or Phrases
Redundant
Combinations
It is/There are
Starters
Using Technology to Revise
Your Message
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Copyright 2012 Pearson Education, Inc. publishing as Prentice Hall Chapter 5 - 16
Revising with Technology
Spell Checker
Thesaurus
Revision Tracking
Grammar Checker
Style Checker
Commenting
Producing Your Message
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Design for Readability
Consistency Balance
Restraint Detail
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Document Design
White Space
Margins
Justification
Typefaces
Type Styles
Multimedia Documents
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Convey Information
Engage Audiences
Express Emotions
Allow Personalization
Multimedia Design
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Creative and
Technical Skills
Hardware
and Software
Time and Cost
Available
Content
Message
Structure
Compatibility
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Production Technology
Templates, themes, and style sheets
Page setup features
Column and paragraph formatting
Numbered and bulleted lists
Information in tables
Images, textboxes, and objects
Proofreading Your Message
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Careful Proofreading
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Multiple Passes
Perceptual Tricks
High-Priority Items
Careful Proofreading
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Perspective
Focus and Vigilance
Sufficient Time
Distributing Your Message
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Distributing Messages
Cost Concerns
Convenience
Time Constraints
Security and Privacy
Completing
Business Messages
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