Introduction.

There is a saying:

WHEN SOMETHING CAN BE READ WITHOUT
EFFORT, GREAT EFFORT HAS BEEN GONE INTO
THE WRITING.
By Enrique Jardiel Poncela - Spanish Author.

Fundamental Resources


The ability to communicate in written form is
vital to the success of the CBR applications for
funding, from both local and international
sources.

Objective
The objective of this presentation, therefore, is
to develop the competence of CBR staff in
writing proposals - especially for funding from
external sources.

Development Assistance Grants
Definition - Grants are basically defined as a
gift of money or resources from one or more
countries to assist another country to solve a
problem or capitalise on an opportunity.

Grants are a benefit to both the donor and the
recipient country.


Purpose of Grants.

Purpose of USAID Grants.
USAID provides economic development and
humanitarian assistance to advance US economic
interests overseas.
Purpose of Grants Australia.
Purpose of AUSAID Grants.
The fundamental purpose of Australian aid is to
implement the Millennium Development Goals
and alleviate poverty. This also serves Australias
national interest by promoting prosperity and
stability in the Region and beyond.
Where Does The Grant Money Come
From?
Businesses - fees,
tax & duties $
Foundations & other Donors
$
Working People
tax $

Government Aid
Budget $
AUSAID, Non Govt
Organisations
Bethsaida
Philippines
Africa - SUDAN
Other Less Developed
Country
United Nations
Grant Money to LDCs
Report on
Aid
Effectivness*
Purpose of writing a Proposal
A proposal is a request for grant money to an organisation or
government in a less developed country to improve the socio
economic opportunities for the people.

Donor countries and organisations require specific information and
documentation to accompany the Grant Proposal.

Businesses, foundations and people in donor countries demand
that the money they donate is effective as possible and request
reports on donor fund efficiency. These reports are tabled in the
Australian Parliament for public scrutiny.

As a result the Grant Proposal must include processes to improve
efficiency and subject to AUDIT.

Grant Proposal Writing.

You grant proposal writing should aim to be:
CLEAR keep your words and sentences as
simple as possible;
PRECISE writing should show the intended
meaning as exactly as possible;
CONSISE writing should be brief and not
using more words than are necessary;
ACCURATE writing should avoid vague,
ambiguous, or misleading statements.


General suggestions for the
production of effective grant writing.

define the project;
identify funding sources;
contact the funders;
acquire proposal guidelines reporting and audit;
requirements from the DONOR;
know the submission deadline;
determine personnel needs;
produce and update a timeline;
Nominate other donors that have been requested;
Proposals for assistance are normally processed using
GUIDELINES/TEMPLATES as required by the donor
countries.

Sample Grant Assistance Request
Process USAID guidelines.

Guideline 1 Competitive and Open Announcements.
Requests can be made by following the processes outlined in:
http://usaid.gov/procurement_bus_op/procurement/announce
http://usaid.gov/hum_response.
Guideline 2 - summary of process Unsolicited Assistance Applications.
The US Government administers aid under the various acts, policies and
guidelines including:
US Government Authorisation - Grant or Cooperative agreement act (31
USC Sec. 6301 08).
Administrative Requirements see
http://www.usaid.gov/policy/ads/cfr.html#22cfr226
Awarding & Administering Grants see
http://www.usaid.gov.pubs/ads/300/303.pdf.
After consulting the above act, policies and guidelines the following
processes apply
Steps in the Process in the USAID
Accept
Concept
Paper
Submit
Concept
Paper
Submit
Application
Evaluation
By
Donor
Pre
Award
Responsibility
Determination
Grant
Request
Awarded

Submission of a concept paper
USAID.

2014 GDA Annual Programs Statement - APS


How to Submit a Proposal under the APS three main
steps:

Consult with Mission or Embassy;

Submit Concept Paper;

If requested, submit a Full
Application.



Concept Paper - guideline
Concept Paper Request (3 pgs max) to USAID/FFP
for APS No. FFP- 11-000001
Applicant Organization Name and Type (e.g. PVO, PIO):
Headquarters Contact Information Field Contact Information
Contact Person: Contact Person:
Mailing Address: Mailing Address:
Telephone: Telephone:
E-mail: E-mail:

Country and Region(s) in the Country: ___________________________
Submission Date: ___________________________
Proposed Start and End Dates: ___________________________
Total Dollar Amount Requested from FFP $__________________________

Emergency Description See APS section IV.A.2.(i)


Program Summary See APS section IV.A.2.(ii)


Rationale See APS section IV.A.2.(iii)


Logistics See APS section IV.A.2.(iv)



Signature of authorized representative ___________________________ Date_________
Concept papers can be submitted to:
Program Offices within USAID/Washington Bureaus to which Concept Papers may be submitted include:
Bureau for Global Programs, Field Support and Research

Concept papers can be submitted to:
Bureau for Global Programs, Field Support and Research
Democracy and Governance Centre;
Economic Growth and Agricultural Development Centre;
Environment Centre;
Human capacity Development Centre;
Population, Health and Nutrition Centre;
Women in Development;
Bureau for Humanitarian Response;
Bureau for Asia and the Near East.

Papers to be addressed via Embassy to the Senior Program
Officer, two copies and contain no more than 3 pages each.

Application Stage
In general the more detailed application will involve greater elaboration of the
following:

Program goals and objectives;
Project background;
Program description;
Milestones, results, timelines;
Monitoring/evaluation plan;
Management plan;
Reporting plan;
Costing/Budget;
Representations and certifications.

Following consideration and acceptance of the above the application will
proceed to the evaluation stage.

Evaluation Stage.
In accordance with the USAID directive ADS
303.5.5d the application will become the basis
for negotiation between the applicant and
USAID.
The evaluation will proceed and the USAID
Cognizant Technical Office will negotiate the
award.

Award stages
The award stage will typically involve clarifications and /or discussions of any remaining cost issues and
the Agreement Officer will make a pre-award responsibility determination in accordance with ADS
303.5.9.
A new applicant to USAID will have to provide additional information at this responsibility
determination stage. This may include:

Audited financial statements;
Project budget, cash flow and organisational chart;
Applicable policies and procedures.

If the Agreements Officer cannot make a positive pre-award responsibility determination, a formal
selection survey that may involve a pre-award audit & a non-binding recommendation made by an
Agreements Officer.

Award notification will then finalise the process and the successful applicant notified.

Other Donor
Countries/Organisations.
Date: July 2012
Type: Guides
Subject: ADB funds and products; ADB administration and governance
Asian Development Bank.
Loan Disbursement Handbook

Download e-Book for Free

English
Copyright 2012 Asian Development Bank. | Terms of Use | Website FAQs
Other Donor
Countries/Organisations.
AUSAID guideline

GENERAL

1. Name of Activity (please spell out acronyms and identify the country or region in brackets at the end of Activity name: eg Supporting primary aged
students by developing education materials (Indonesia))

2. Applicant Organisation and Contact Officer
Organisation

ABN
Contact officer
(if your organisation is submitting
more than one proposal for one
country or for APEC, a single
coordinating officer should be
identified)
Name
Position
Postal
address

Telephone /
Mobile
/

Fax




Email



3. Partner Countries (from those listed above, as well as other APEC developing member economies if appropriate for APEC submissions)

4. Public Sector Counterpart Organisation(s) in Partner Country If more than one, identify the lead organisation.


5. Implementation Partners ie consultants, contractors and other parties who will be involved in the Activity


6. Planned Start And Finish Dates Activity end date must be no later than 30 June 2015
Start
Finish

Other Donor Countries/Organisations.
UNDP
-Research & Publications
The Asia-Pacific Human Development Report
10 May 2012




http://www.undp.org/content/undp/en/home/librarypage.html

Acknowledgements:

My thanks to:
All of you who attended today.

CBR Staff who assisted with preparation of this
presentation;

Mr Oliver for his translations and Philippine
presentation expertise;

ANY questions?

The End!